Loading...
1971-10-07 Regular Meeting0 0 3 • 1 4 5 9 KODIAK ISLAND BOROUGH ASSEMBLY ?EETTNG CCTOBER 7, 1971 I CALL TO ORDER The meeting was called to order by Presiding Officer Norman Sutliff at 7:30 F.M. in the Courtroom of the State Office Building, Kodiak, Alaska. II ROLL CALL Present Wilton T. Note, Borough Chairman N,rman Su„LIz, -resio:ng Officer Richard Sims Con Arndt T. T. Jackson Also present: Mr. Russell Walker, Clerk -Tre audience including members of the school Comprehensive Healt:i Board and individuals III MINUTES OF PREVIOUS 'MEETINGS A. Assembly - regular meeting - September of the minutes, seconded by Air. Arndt. so approved. Absent asure., approximately 35 people in the admnistration, teachers, members of the interested in the land lease auction. 2, 1971, Mr. Sims moved for approval No objections voiced the minutes were B. Assembly - special reeting - September 24, 1971, Mr. Sims moved for approval of the minutes. seconded by NI'. Jackson. No objections were voiced the minutes were so approved. IV MINUTES OF OTHER MEETINGS A. Planning & Zoning - regular meeting - September 29th. 1971 B. Comprehensive Health Board - August 11, September 11 & 22, 1971. :r. -s noted on page 3 of the September 22nd meeting that a motion had been request the Borough Asserinly to seek action on the lack of malpractice .c for the hospital. Mme. Sims moved to request the Borough to write a the hospital admi:nist,ator requesten that the place this insurance re: :: in the terms of their contract and that the Iodiak Island Borough be - _:-et . additionaly insured, se:oT by Kr. Arndt. The question was called notion passed by unanimous roll call vote. Mr. Sutliff pointed out 'mar Health Board had requested an executive session with the Assembly and - feel that this meeting should be delayed any further. I£ after this 1ct :.• • taken by the assembly on the requested malpractice insurance the Hea_tr still desires an executive session, the Assembly members voiced no s to such a meeting. C. School Board Meetings - September 7, 13 & 27, 1971. No comments. D. OED Committee Meeting -- September 15, 1971. The Chairman noted that t.ris is the semiannual sedating of the Overall Development Plan for the Island Borough. V COM40NICATIONS AND CORRESPONDENCE A. Audit Report - Peat, Marwick, Mitchell & Co., presented by Mr. Vernon rr .. r and Mr. Walt Teeland. Mir. Johnson gave a resume on the audit report ta.c.: - -- each page separately and noting any significant changes from last year Mr. Johnson noted that this report follows the format for municipal fi-.z- : report and meets those standards. One change from last year was note.: the funds from the ACS Trailer Court are carried as a Borough Asset un time as they are appropriated to the City for use on the "I" playg our:. Balance sheets for the Mental Health Center were commented on, stating detail of the accounts are given and that the Center is operating with— limits of th_ G.ant. Funds for the Fire District are still the resper-t__. of the Borough as they collect the revenue from the State and from the in the Service District even trough the services are contracted from tie Kodiak. A new fund shown fo_ the first time is "Land Sale Fund" - this was estat:L. -m in order that the Eorough cril- have a record of the funds due the Borc .:an land sale co-'`r >cts Fends for futiue land surveys will come from thus as well as a *eserve f:r a mac :icipal building. 459A Page 2 RIB ASSEMBLY MEETING - OCTOBER 7, 1971 Under the School District balance sheets, it was noted there are no significant items. It was pointed out that the District is now operating with a surplus The rather than a deficit as in previous yeas. was due nuesafortttheaschoolidt of were some $71,000 more than budgeted grants under ESEA and Johnson O'Malley Funds. Under the operation of the school lunch program it was noted that there are some restricted funds set aside for purchase of ovens that have not yat been dis operation the of ovens is based on 75 -25% participation by the of the school lunch program was carried out with a minimum outlay from the Borough. Isba to Jd tirouwh S 'hoolltDistrictitadt approval for $303,000 in grants. Island approval received although no money has been received Application was made and on these applications. The expenditure of a portion of this for the school at the Ouzinkie was passed at a Ioeccialneleelection. only These certain funds portion o u uf the Public Law 0uz i nIc Lwa• e complex at Ouznkie was approved for use of PL 815 funds, and that the living quarters would not be a part of this funding. Mr. Walt Teeland gave a resume on the management letter had repb�byihissr in firm. This letter set forth areas in which the Borough emms were i forth bookkeeping, filing or establishment of procedures. Suggestions the eesetsfoy that would benefit the Borough's administration staff in making changes and adjustments. It was further noted that the bookkeeper a the the school would be working closely with the bookkeeper t the Borough, firm felt that would help solve any problems as might Mr. Clowes asked whether or not in the opinion of the auditors it would be advantageous for the Borough/School District to have a comptroller and would this position save the Borough perhaps $.01 on the dollar? Mr. Johnson replied that this would take a considerable amount of research and study and that he would hesitate to say that such a savings could be realized with such a position. Mr. Sims moved to table the acceptance of the Audit for 1970 -71 until the next regular meeting and until the Assembly members had had a chance to review the report, seconded by Mr. Arndt. Motion passed by unanimous roll call vote. B. Letter he and ugn Petition from STheopetittioon is a civil pettiition Election, presented and full by epe accepted requested �hBo rough Assembly to ho forwarded special school bbond ection by petition January 15, 1971, for an adequate but realistic new high sc o cu ilex, e including classrooms, gym, winning P o chairman recommended acceptance of the petition with the understanding that the Borough Assembly will continue the program of discussing with the School their needs and requirements but that no commitment be made for an election date of January 15th, 1971, until they are reasonably sure that the program will be record taking exception etos the date of J accept moved to January 15th, seconded by Mr. Arndt. The school is working to find a plan that will meet at In ate needs. It was noted that along with this effort goes many annexation which will have an effect on the bonding basis of the community and a revision of the tax structure. A member of the audience noted that the January 15th date was stipulated in order that the contracts could be let in time for the next building season. The question was called for and the motion sed by unanimous roll call vote. Mr. Sirs moved for a change in the agenda by moving Item "D" under Old Business as the next item for discussion, seconded by i'r. Arndt. Motion passed by unanimous roll call vote. VIII OLD BUSINESS _ an state( D. tat tea hat ore necessary - s rry P ublicmnotices mad teen given concerning this lease of land. t e The Borough Clerk was asked to read c:r fit bid and development plan. ge Li Alas 1 1 0 fl i! ) 1 3 9 KIB ASSEMBLY MEETING OCTOBER. 1971 Page 3 Mt. Lindholm will pay an annual rental of $465: total estimated valuation of improvements stated as $100,000.00. Mr. Lindholm's deposit has been received and the bid is in order. The Clerk noted that no other bids have been received for this particular parcel of land. Mr. Sims moved for acceptance of lease bid by Mr. Lindholm for Lots 24, 25 and 26, Russian Creek Alaska Subdivision, seconded by Mr. Arndt. In answer to question ecncerning the transfer of this lease, the Borough Attorne! Mr. Madsen noted that there is provision for such transfer but the transfer must have the prior consent of the Borough Assembly. It was noted that the leases will contain the clause that the leases shall be subject to the acquisition of good and valid title to said land by the Borough, free and clear of all claims which may be levied against it by the Alaska Native Land Claims Bill now pending in Congress. The question was called for and the motion passed by unanimous roll call vote. The second parcel of land, Tracts H & I, Russian Creek Alaska Subdivision received two bids: (1) Submitted by Mr Eugene Brasie, annual lease bid $395, total estimated valuation of improvements $104,000.00. The development plan was read calling for site improvement and situation of residence, construction of Steak House /Cocktail Lounge and later construction of ten -unit Motel. (2) Submitted by Partnership consisting of Fred Street, Harold Sargent, R. Welborn and Ray Hickman, annual lease bid of $1,580.00, total estimated valuation of improvements $170,800.00. The development plan called for 22 Unit Trailer Park, 19 Unit Camper Park, 1 Trailer Sales Yard, 1 Concrete Block & Frame Store/Cafe, 1 Concrete Block & Frame Bathhouse & Laundry. The Borough Clerk read the Ordinance setting forth the requirements for subritta of development plans and the criteria for approval of the leases. fir. Brasie was in the aiuilence and stated that his proposal was based on what he honestly felt could and woul'' be accomplished on the land. Mr. Street was also in the a>>rience and noted that the annual lease bid was what they felt the land was worth and that they expected to meet all the requirements as stipulated in the ordinance. After a lengthy discussion on the two bids, Mr. T. T. Jackson moved to award the bid to the partnership consisting of Mr. Street, Mt. Sargent Mr. Welborn and Hickman , for Tracts "H" & "I" of the Russian Creek Alaska Subdivision, annual lease in the amount of $1,580 - 20% of the appraised value, seconded by Mr. Sims. In making this notion Mr. Jackson stated that he believed this to be in the best interest of the community and that the people involved will start the building quite quickly and then the Assembly will know what can be developed in the area. This building will benefit a cocktail lounge and Mt. Jackson noted that there is a lot of land in the area for such development. The Clerk again noted that the basis of selection is not the annual rental bid but the development that would best benefit the community. The question was called for and the motion passed by unanimous roll call vote. The regular agenda was continued at this time. VI PUBLIC HEARING A. 2nd Re : and Public Hear : Ordinance No. 71 -12-0 Rezo Lots 1 thro , Killarney Hills from R- to R -3, read in ful by the Borough Chairman. Mr. Sims moved for approval of Ordinance No. 71 -12 -0, seconded by t. Jackson. . The regular meeting was closed and public hearing opened. There being no comments, the public hearing was closed and the regular meeting reconvened. The question was called for: for. Arndt noted that he had an interest in this rezoning. The motion passed by unanimous roll call vote. VII PLANNING & ZONING ITEM A. Resolution No. 71 -28 -R Authorizing Execution of Deed for Conveyance of Lot 17A, Block 3, Leite Addition to the City of Kodiak, read in full by the Borough Chairman. The City has requested this lot for installation of sewer facilities underground and have indicated that once the utilities are installed 1 1 1 I 1 1 5 9 KIB ASSEMBLY MEETING - OCTOBER 7 _y/1 Page 4 VIII OLD BUSLESS the land could be used for public recreation purposes. Ft•. Jackson moved for adoption of Resolution No. 71 - - seconded by P"r. Arndt. Motion passed by unanimous roll call vote. A. Ordinance :'o. 71 -13-0 ATsnding the 1971 -72 Budget by Transferring Sum of $34,000 from Reserves for Ca:: :tal Improvements to Local Sources (tabled at last meeting) l'=ed by title onay. The Borough Chairman felt that a meeting should be conducted betwee., t:-_ School Board, School Administration and the Assembly prior to any a.ccion being taker.. There was a question as to whether or not tho School 3 hid `de authority to enter into such a leas agreement. Pt. Nort..n, :rTeide `. cf the Sahcol Board, noted that this had received the unanimmua cornett c7 dde S: co'. Board and felt. the Assembly should at least pass. the oriz - an c in the first reading as the second leading and public hearing will still need to oe advertised. During the discussion the Borough Clerk read from the Statutes AS 7.15. :30 pointing up that the burden of lease rests with the Borough Assembly rather than the School Board. The Question concerning the location was btaught up and zeferal members of the school administration spoke in favor of the 'location in view of the fact that other locations had been investigated. IX NEW BUSDIESS A fifteen minute recess was called at 11:00 P.M Meeting reconvened at 11:15 P.M. Pt. Jackson moved to bring this matter off the table, seconded by Mr. Arndt. Question was called. and motion died with the following roll call vote: Mr. Sirs - \O• " "1•. Arndt - YES; G'r. Sutliff - CO; Mt. Jackson - YES. A work session was set for 10:00 A.M. on Friday, October 8th, 1971 in the library of the vocational school for further discussion on this matter. The regular aacnda wee 1.sain defi,ted from as Pars. 'Wodiinger, Chairman of the Comprehensive Health Ecerd asked to be heard. Nt's. Wodlinger presented the Health Board's ,econ endation far :_.po:ntmert of Dr. Fenner as a replacement for Mr. Grafe. B. Resolution No. 71 -27 -n :amnor?.ainz the Execution of a Correction Deed by the BorouS.•.,7h .rs: arc 3cr^uyh Clerk to Correct an Error in Deed given to the University of Ales :ce.. read. Ln full by the Borough Cnairren setting forth the two areas of ccrre°.tic.,. 'D•. Sirs moved for adoption of Resolution 71 -27 -R seconded by'i n'r.it. .,t;, ,;n passed by unanimous roll call vote. C. Ordinanus Co. 71 -1' -, Au`hori :Tng Re- apportionment of the Borough Assembly tabled at the last tteOing. It was noted that this had been tabled in order to have it brought bofc_e the City Council which has not been done as of this date. The C'nr' -rie:t stated that if no action is taken by the Borough, Local Affairs has indicated that they will take the necessary action. The Ordinance was not removed from the 'be. A. Resolution No. 71- 25- R'Rer:,ving Certain Property from the 1971 Tax Foreclosure, read in full by the Borough Chairman stating that certain property had reverted to the Borough and that one parcel had been carried on the tax rolls twice and should be deleted. Pt. Sims moved for adoption of Resolution No. 71 - - seconded by Pt.. Jackson, motion passed by unanimous roll call vote. B Tax Adlustmments R-71-j and R -71-6, the recommendations of the Borough Assessor were read concerning the adjustments. 4k•. Sims never. fnr nnro'ral of tax ustirents R -71 -5 anr? 3 -'1 -g ser^nded by Mr. Arndt, Motion rol e 1 vote. - - — ,1s- C. Monthly retorts for July, August and September were presented for the information the Asserblj members. D+J- Mbnicipal .eagle Co ^.f'_:..- -- 1r. Sims roved that the Borough Chairman be authorized to attend the 1977. League Conference on October 29th on behalf of the Borough er,a that tie norergh so on record as supporting the changes as outline in the legislative letter, seconded by &t. Jackson. Mr. Cite noted that he had not really o..rsidered attending the conference, however there is a Chairman's h,a er_nce s:? ha _s'a member of the Legislative Committee and will Q 0 1 fl 1 1 A i g a KIB ASSEMBLY MEWING - OCTOBER 7, 1971 Page 5 consider attendance. If Mr. 'atite is unable to attend he asked that the Clerk- Treasurer be authorized to attend as the Borough representative. This was agreeable to the Assembly members. The question was called for and motion passed by unanimous roll call vote. X CHAIRMAN'S REPORT A. China. School is reported to be progressing quite well and should be in place for operation within the next week. B. Court EIearing was held last Friday on behalf of RANA, State Division of Lands and the Kodiak Island Borough were co- defendants. The State Division of Lands withdrew from the case and by this action it is possible that they have in- validated the Land Management Agreement. The lawyer representing the Borough in this partic:Olar case has been contacted to determine if the Borough can conduct their own land sales Research on this matter and drawing up of the proper documents for 01700. This funding would come from the land sale reserve for new surveys or from the Chairman contingency fund. The Chairman recommended that this crony should come from the fund for preparation of land sales and will proceed in this direction if there are no objections from the Assembly members. The members were in agreement with this course of action. C. Additional Selection of Lands - the Chairman indicated that he would have a recommendation for the Assembly on the selection of additional lands. It was indicated at the hearing that the Village of Ouzinkie may ask for that land in the St. Paul Harbor area. D. School Audit - Mrs. Hajdu had been contacted to compile the necessary informatic for the audit of the school books and this will be another expense to add to the preparation of the audit. The chairman requested that a copy of the letter be forwarded to the Assembly members. E. Appointment of New Board Member to Comprehensive Health Board The Chairman pointed out that the appointment of a new board member is the prerogative of the Chairman and that he might not always agree with the recommendation of the Board. However, in this case he did agree and would appoint Dr. Fenner to replace Mr. Grafe. XI ASSEMBLY CO.titFN'S A. Mr. Jackson noted that there is a need for additional visitor parking spaces at the hospital. B. Noted that Mr. Brechan is the apparent winner of the three -year Assembly seat. C. Mr. Sutliff - The City is proceeding with the Monashka Bay water project and suggests that the Borough should be thinking of land selection in order to protect the water shed. Mr. Arndt roved to recamrend selection to reach and encompass the water shed for Kodiak, seconded by Mr. Sims. Motion passed by unanimous roll call vote. Mr. Sutliff asked that the Borough Assembly consider a meeting with the Compre- hensive Health Board. Noted that should this meeting be desired the Borough Office should be notified in order that any background information necessary could be compiled. XII AUDIENCE COMMENTS A. In answer to question as to whether or not the Borough is responsible for a deficit by the School District, noted that they would be as the School is the prime function of the Borough. XIII AATiumn 2 The meeting adjourned at 12:00 midnight. APPROVED: