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1970-03-19 Regular MeetingKODIAK ISLAND BOROUGH ASSF11BLY i'I MARCH 19th, 1970 I CALL TO ORDER The the m of called t t o Office Deputy Presiding Officer Ed Naughton at 7:35 p.m. it Building, Kodiak, Alaska. II ROLL CALL Wilton T. F;nite, Borough Chairman P4 Nauchton, T. T. Jr_czs cn Nc, n Sutliff E. Present Absent Betty Springhill (excused) Don Arndt (excused) III MINUTES OF PREVIOUS t2'FPPING A. Assembly _ t meeting - Nandi 5, 1970 - tir. Sutliff moved for t of the minutes en presented and asked for unanimous T --- objections the Wants; ere co aN x'oved, crnsent; tn3e xtr no IV limits OF OTHER ly—EziINGS A. PO - regul r meet.nc, - M:: :ct 11, 1970 - There were no B. School Btard - reaul March 9 1970 - No comments were made V CC nvICATICNS AND APPEARANCE REQUESTS A. letter foam HFII ro Community Clean -up Ca qn for Month of May. A memo the State Sanitation was attached to the letter stating that the Sanitarian e It this was an excellent suggestion. The letter from HEW was read by the Chairman which asked that the Assembly designate the Month of May as Community Clean -up an the Island. Ftz 1th Aides in the vi go e nLing bodies to also designate May ps Clean an- being asked . request the a, cf such c resolution as e' t Month. Mc. So ra as vC 1 for Monti . A the Leland of Kodiak, drawb des' J atktg the month plpa se _� seem ackson_The mohrn passed b� UnaItiII1D41'i VJ'.O? vote. B. Tina E - nHcn - ACL 3'549, Harry The ba read by the Be.. firs extension inrormrtial was 'sand Clu T. iii. Jackson U requested an ax t ime en ens onf partial PGim�t an t;a sand. iflr. T. T. Jackson ngved to six months an this at a ti,... extension for voice vote. .•'n3� by Mr. Passed k. nunaniimous C. Time Extension Recucst, ALL 375157, Byron Lee Cain. Background trne ad was on req�t:st by the axrough� -Mr- Cain in stated that h d tMt he had been out of ta.,n and would heel a six extension to make the moved to giant he request fc_ six the extension on the 1 fit. _s Sutliff by Mr. Jackson, mocr p sassed cr ta m mice vote. fit, ettx i s D. Submittal of L4io /Purehh se 1-.piication by Stodmgrowers Association. This had been cussed at the previous meeting of the Borough a representative of th_ A:sociat.on was instructed to pi Assembly and Mt. melds as be filed at the Borough Office. The Stodgrpwers' s h ed ,oi.iur to the land in order co be able to finance the improvements Association wished to e i ise purchase at this time ware not they � t t a lease f nett with the Borough. The Borough age -year n want 4t that it a debee ubmitt to the Borough Attorney for the at t should be slaaitte to this course of action were vo a five-year leers and no objections Jr b y the Assembly members. Letter it fromJohn I. Kerr, Occupational Experience anticipated that the Neighborhood Youth p ee fund .. MC. Kb ermin that 1 the end of the sdttol year and requested that h would e Assenbl consider pl a c e entd at bad � s in the next budget to allow the students for r after - chool training of cuss work during the holidays and sunnier vacati s . no� ter di and id - Htis would increase other areas of expenditure over the hourly wage, such as Fria, employee compensation and involve time for the Presented fez the consideration of the Assembly . This was budget time. y and will be discussed further at 1 0 1 1 1 1 4 4 4 5 KODIAK ISIAN) BOROUGH ASSEMBLY hff�[x LPES h4UiCIU 19, 1970 Page 2 VI PUBLIC HEARII4(S A. Public Bearing on Exception Request, Lot 7, Block 46, Fast Addition, mental Health Center (rasa 226 -A). Background infonmiation given by the Borough Chairman stating that this would be a temporary placenent of the mental health center until such time as the Griffin Manorial Building has been renovated. Mr. Jackson mowed for approval of the exception, on Lot 7, Blk 46, Last Addition, ski ed bah +s_ Sutliff. The Borough Chairman noted thatOBE had been received Fran a property owner in the area indicating no objections to the exception being granted. The regular meeting was closed and the public hearing open. There were no cement from the members of the audience on this exception request. The public hearing was closed and the regular 'Netting reconvened. The question was called for and the motion passed by unanimous roll call vote. rir. Jackson YES; Mr. Sutliff - YES: Mr. Naughton - YES. VII PLANING & KITING Ira IS A. 1st Reading Ordinance No. 70 -1 -0 revision and re- enactment of zoning ordinance for entire area. The Borough Chairman requested that this ordinance be deferred until a later date, the Assembly members concurred with the request. B. Submittal of Priority List of Capital Improvements. This list was submitted by the Planning 6 Zoning Commission after meeting one sting the list in the Canprehensi' Plan. It was noted that water and safer improvements were listed in every case and the Federal Government has been funding such projects on an area-wide basis rather than just for City, county or such. It was suggested that one addition be made as Item 49 under Larsen Bay, that of Beach Etonian control. The Borough Assembly concurred with this addition and would accept the list as submitted and amended. ---) CUT OLD BUSINESS A. Division of Lands Letter re ADL 37348 Special Permit - Kodiak Land Company, Inc., J Bell's Flats This had been discussed at the previous meeting and at that time the Division of Lands was under the misconception that the Kodiak Land Company, inc., and the Kodiak Land Company were one and the sane. However, this is not the case. The Kodiak Land Company, Inc., no longer exists. During the discussion it was pointed out that there was no need to withdraw the permit to that particular: company as it was no longer in existence. The Kodiak Land Company should apply for a new lease of the lard in question. It was suggested that a letter be writtet. to the Division of Lands stating that the Borough considers this land to be open and not leased at this tire. Ont.tse matter of the clean - up of the area, several persons indicated that this would not require a great deal of work to bring the area bade into rnearariginal condition. IX NFU BUSINESS A. Voucher end w..- tire Report for Febrtsry - these have been received and revisit by the Borough Assembly. B. Retirement Program and Health Plan - a brief resume was giver by the Borough Clerk stating that basically this would be the same as the State's plan. The Clerk requested permission to continue research into the different manes for UAL- planning. The Borough could possibly enter into a similar plan with the City with the employee paying approximately 38 of his salary for retirement and the employer would contribute somewhere in the neighborhood of 3% also subject to review of an actuary firm; this could tie in with the survey for the City. This Plan would possibly include the Administrative Staff of the Borough Hospital personnel. School classified personnel and the employees of the Hental Health Center. The health policy weld possibly involve $17.00 for a married employee with unlimited dependents and $5.00 for single employees. There were no objection . from the Borough Assembly to the Clerk's investigation of sudl a plan and he was authorized to proceed to the point of quotations. It was further pointed out that this should be decked with the Borough Attorney. The Borough Chairman indicated that he is presently checking into the insurance coverage of assemblyman while traveling on Borough business. It is possible that they world be covered under present worlaen's comptmntion insurance. One way of gaining this protection would be to carry the assembly on the payroll with reported income. The benefits derived are well worth the cost involved. The premium would be small as the exposure is small. The Assembly voiced no objections to this being investigated. 1 0 1 'fl 1 ' 4 :4 4 4 Koft<7Dm A '»nETT\i'G - :anal 19th, 1970 Page 3 X CHAIRMAN'S REPORT A. Senior Citizens' Tax Exertion -• The Borough Assessor had submitted suggested changes in the present ordinance that would allow a citizen over 65 to earn up to $6, 0 per yea and tho receive an exemption on his dwelling of up to $300 then persons in the community not able to maintain that tax. This is based on a similar ordinance dram in the Fairbanks area. The residence time would remain the same, 10 years. A member of the audience felt that this time should be reduced to perhaps three years as the citizens have paid taxes in The other areas and should not be discriminated against because of the residence time. that these wi nh�e agreement t the changes as suggested by the Assessor and agreed ordinance for later review, the Borough Attorney for drafting of an B. Resignation of Borough Assessor read Mr. Tan Harrison sta t1' the Borough m lym Chairman as submitted by The Assessor had indicated to the will te t his as nt on 1 ices will b mailed and arrangements made to hold the BCE prior his leavingg. will be C. Mr. Holomb, Pacific Fire Rating Bureau, was in team last week to discuss the rre on agteeren a>1 a of Kodiak and Borough suggested several csenges. A sample agr+eenn be ugh and basically the Borough/City be as Mies was presented Main and to the t agreement will w to based on this o n cer n. pr e �7 y� � a City with the City was the paragraph concerning the obligation ty answer fire calls in possibility of selling the truck and any the area. u rc h a is the service from the Ci District o to ssi possibly assume t saieg the for the th The Fire Di Th e fie District would dsbeme thi Br mill rate extension of the ws the City pays. The fire District city be considered an the service from present fire district within the city limits. By paying for the fire chief Would have the fu would place the fired the t under be ma salaries to the employees. The assembly and t City w w to tAm...e,,.l_ Y in the were e n agreement sou h with this approach. It was felt that an inclusion in the ma capital improvements under the fire otraemenc shouto be not be a part of the Borough xa t not applicable t the Borough would charges. For outside the city of the fire boat should not be charged to the fire district outside the city limits. rh as board has recanrended that ten acres would be the maximum acreage any duelling. Further recanmended that several areas not accessible now and with no projected access for same time should be excluded from the district: these would be lots on the back of Dark Lake and Island Lake. By having the fire service under one department, when ester areas fire hydrants will be put in by the City. lines are placed in the outlying It was noted that Lir. Holcomb's plane fare only will be pieced up by the City and Borough since he has indicated his company will pay the perdien as he Wes able to take care of other business while in Kodiak. E . Meeting with in Theodore Smith, Director of Parks and Recreation Kodiak and met with members of the t . Fla. Recreations Committee to discuss uorobeh, City and Parks and Several areas were discussed for historical that would be available an f ie. l parks, also brought out it the discussion. Iti.s� possible wayside t hat parks and play grounds for the Spruce Street and •1'• Street Pgrn t ds. The state a sca wdoe be everoe plan not have the funding for assistance at this time, however will help in the planning the obtaining Hatching funds for work on the playgrounds. There are two ways the to 6e used as about obtaining the parks; one is to set aside land sales in that area and the other mat t - money generated in one area..would be used Would be to go on the ballot and elect the parks and recreation power. In answer to a question from the audience, the funds frpn the ACS Trailer Court are still intact and are to be used for the 'I" Street Athletic Field - it is possible that State or Federal f assistance in this venture. This field will be a funding can be obtained for events in addition to an area for a play ground. part of the school for sports XI ASSEMBLY CCHEM 1 A. bar. Jackson - asked how much annual lave an employee of the Borough could accumulate and was informed that 36 days are the maximum. that could be 1'11 2 I e `t ^ 7 BOROUGH e\SSEMLY [IL UTES - I1i1RCH 19, 1970 Page 4 accumulated and paid for; this would be accrued over a two -year period providing no leave had been taken during that period. The 18 days per year represents both sick and vacation leave. B. Idr. Naughton re Visit to Albuquerque for Indian tlorkshop on Education. A frost interesting two weeks, the purpose of which was to seek r:eans of getting the American Indian involved in the local education, participating as a member of the school board and becoming involved in the overall education pLLyia^. Iir. Naughton mentioned that he had an opportunity to taFc with Mr. Glen thindean, who deals with the Johnson O'talley funds and who will be in Kodiak next month. Dr. Lind will be meeting with Mr. taundean concerning several funding matters. XII AUDIENCE OCMENTS A. Mr. Setters felt that the State is loosing workers by requiring in sane cases that umy must be a resident for a year before corking in certain types of work. B. Bob Grafe - Clerk/Treasurer. At the last meeting sere information had been given as to the increase on the hospital insurance over the budgeted amount of $3,000. On February 25 a letter was received fran the insurance agent listing the insurance for the hospital broken dawn in two periods - April 4, 1969 through December 15, 1969 for a total due of $7,212 and a supplemental billing received the same day February 25, 1970, for the period of December 16, 1969 to December 15, 1970 for �1 the amount of $10,441. This is due to the rating of the hospital as being in a point group nine rather than the anticipated point group five. During his visit Mr. Itloanb (Pacific Fire Rating Bureau) indicated that this would be changed since the hospital is in fact with the point group five and the rate reduction was confirmed by Pacific Fire Rating Bureau on March 16th, 1970. This loitered the rate from the original $1.24 per hundred valuation to $.76 per hundred and was pro-rated to August 1, 1969. A letter has been received stating that the insurance coverage 50% of the coverage on the hospital, nuns quarters and School system will be cancelled at midnight on the 20th unless the amount due - $9,628 is submitted. This letter was from Mr. Sweeney as a partner in the Kodiak Inepedent Insurance Agents' Association. Mr. Buchwald the other partner in the organization has indicated he would hold off for approximately a month in as much as an error had been made in the rating. As soon as the re- rating has been received from the Fire Rating Bureau the premium will be changed and any amount paid over that will be refunded. The Clerk asked for reovmc dations from the Assembly as to whether or not the amount that is being requested be paid or should actiakbe taken immediately to secure an insurance binder fran another agency. During the discussion it was pointed out that the Association bid as one entity and it twee felt that they should act as one unit and not separately. It was further indicated that the Hospital should have been bid as a separate.: policy and not included in the blanket policy It was the mnxnsus of opinion that the insurance should not be allowed to expire under any circumstances and further moved by air. Sutliff that the insurance coverage not be allowed to elaps, that it be left to Or. Grafe to explore the best channels to aciun�'ris this, sew by Mr. Jackson. Mr. Grafe asked that in the event he could not find adequate coverage would he be in a position to pay the premium. In the Discussion Mr. Grafe was authorized to explore any means to maintain coverage but the present policy should not be allowed to expire. It was suggested that Mr. Grafe should contact the Commissioner to see exactly the time period necessary for notification of cancellation of a policy and if in fact the Association is a legal body to sell insurance and whether one portion: of the association could cancel the policy. The question was called for and tle notion passed by unanimous roll call.vote F. Hospital Agreement was briefly discussed by the Borough Clerk and several points brought out; One being the annual rental on the building, placed at $1.00, the tea of the lease are to be reviewed in five years, and if not, very possibly the terms will stand until the termination of the lease for fifty -five years. Oth=x points -- the Borough sgsced to take over 75% of the uncollectible accounts should the hospital suffer a loss and further the Borough will provide fire protection. The profits are to be used by the lessee twmrd any previous year's deficits befon otherwise expending then. It was suggested that this should be re- negotiated in 1973, the end of the five year tens. 1 BIDECI 3'I ASSG23LY HEWES i4AIUI 19th, 1970 G. ilr. t'fiite re Small Boat Harbor - A letter has been received from the Corps of Engineers stating that the proposed boat harbor on has been denied due to objections f the far side of gear Island ground, Another study from the Abe & G that it is a iigg anab breeding . It is suggested that tthen have Borough Assembly made before fthehCo phoniEngineers g can be e hey encompass a small boat anoer and study Ss ongly support a o r r whenever overall a s of ten t assn breakwaters also This should be drawn on an be raviebad for all fo other years projected plan. Cher areas around the island for harbor u should m also nnrovecpnts. XIII Awoui y ate The meeting was adjourned at 10:30 p.n. P°bert E. e, oma r1c r APPROVED P1llton T. t'. 'te, BorOUgh dhay Page 5