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1969-09-18 Regular Meeting0 0 0 t 0 4 3 9 3 FOIPIAK Taman BOIaCii[ ASSEMBLY MEETING - SEP'TEZBE't 18th, 1969 I CALL 10 ORIER II ROLL CALL Wu The meeting was called to order by Presiding Officer Jim Barr at 7:32 p.m. in the Courtroom of the State Office Building, Kodiak, Alaska Present Jo Jo Hajdu, Borough Chairman Jim Barr, Presiding Officer Betty Springhill (late arrival) Don Arndt Ed Naughton Norm Sutliff Also present: Mr. George Hedla of Hedla & Sherwood Auditors; Mr. Edward Sands of Olsen & Sands Architects; Rev. Bob Childs, Hospital Board and approximately tam (10)penple in the audience MIMES OF PREVIOUS trErrX•, A. Assembly - regular meeting - September 4th, 1969 - Nr. Barr noted that since the reason for an executive session should be on the record that an addition should be made to Item I as follows: ".... following an executive session which met at 7:00 P.M. ' for the purpose of reviewing applications for the position of Clerk/Treasurer' There beiag=no objections to this addition and no further corrections the minutes were approved as corrected. MINUTES OF OTHER NEErINGS A. P &2 - regular meeting, September 10, 1969 - There were no currents other than to note that two items would be taken up during the meeting. B. School Board - regular meeting - September 8th, 1969 - There were no comments. C. Hospital Board - meeting of September 17th, 1969 -- these minutes were read by the Borough Chain man since they were received just before the meeting. The Assembly discusser) the recommendations of the Board that a letter be written suggesting a screening program by Alaska Native Service that would eliminate patients that can pay for care or those that have not established native blood. In the discussion the point was made that many times the patients have been given authorization of _the care and at a later time the Service does not have the £tads for the member of patients authorized care. Mrs. Springhill moved that such a letter be written by the Borough Chairman to the Alaska Native Service seceded by Err. Sutliff. It was further noted, however, that by suggesting a screeening program it might place the burden of proof more on the Sisters and also many of the persons needing the care and eligible for such care do not have the paper to prove native blood. Sometimes the certifi- cation can take as long as five years and in the meantime the people .ntitled to care would not be able to obtain it After further discussion it was the =census of opinion that this should be tabled until further information could be obtained; it was suggested that perhaps Rev. Childs would be able to obtain further information regarding this screening p1'sj on and tow it has been working in other areas. It was not the intent of the Assembly or the Hospital Board that the screeening rules should be so rigid as to present a hardship for people needing the care. Llrs. Springhill withdrew the notion with the consent of her second; and the subject was tabled until the meeting of October 2nd. V 0 tfRPJICATIQ•S AND APPEARANCE REQUESTS A. Err. George Hedla, Presentation of the 1968 -69 Audit Report. Mr. Hedla was introduced to the members of the Assembly, after which he presented a del report on the Audit and answered any questions concerning same by the Borough Assembly members. During the discussion of the audit, the question was raised as to time the money • budgeted for the evening recreation was located. Mrs. Hajdu stated that she would contact the school Bookkeeper to see what account this was previously charged to in order that Dr Lind would Imam where to look for this then. The question was rated as to the bond limitation of the Borough that would allow the Borough to maintain a healthy financial standing, Mr. Hedla replied that the percentage of bonding now is good and that with the assessed valuation the bond issue could be tended to 10% of that valuation and still remain healthy. 1 0 0 0 1 0 4 3 9 4 BOROUGH PSERIBLY - SEPTEMBER 18, 1969 Page 2 B. Mr. Edward Sands, Re Kodiak Island Hospital. Mr. Sands was introduced to the members of the Borough Assembly. ler Sands presented a summary of the status of the hospital and not that there were only a couple of items that had came up since the inspection. (W The Boilers had some wires that had not been properly installed and (2) the temperature in the dish - usher; Mr. Sands noted that the hot water temperature has already been corrected and the mechanical sub - contractor is to be in Kodiak within a week to correct the boiler problem. Mrs. Springhill raised the question concerning the outlets to the kitchen, and it was noted that apparently this had been corrected as Mr Sands had not been notified cfr any defichaercy. 4r. Sands noted further that Mr. Mathis has a list of items that Should be sent to Olsen & Sands and the Contractor about two months prior to the guarantee running out. Fr. Sands will be calling J. B. Warrack on the two end doors where leakage of water has reused damage and on three interior doors that have warped and these will be replaced. The Borough Chairman noted that the final payment request has been received from Warrack and that Olsen & Sands and the Borough Engineer have recommended payment. The Hospital Board had suggested a retention of $20,000 from the final payment but left the final decision to the Assembly since they did not feel they were knowledgable on the subject. It was further noted that the lien - eleases required by the contract have been received in the Borough Office. Mrs. Hajdu stated that she would write checks for final payment to warrack and the Architect unless the Assembly voiced an objection. No objections were voiced by the Assembly to the final payment being made to J. B. tlarrack in the amount of $97,407.25. Mrs Sands brought up the matter of the portable x -ray machine which cannot be used at the present time due to lack of proper outlets. The old machine operated on a voltage of 110, however the new machine operates on 220. Mr. sands had approached Ed's Electric for an estimate on this job and they gave a quote of $1,085. Mr. Sands had agreed to pay $250.00 of the cost of the installation of the new outlets. The responsibility for this over -sight of the outlets was due tc the lack of canmmication and could not be placed directly on any one cause. The Assembly suggested that another bid be ' obtained and directed Mr. Sands to sneak to Reed Electric explaining the necessary work involved and to receive a price ituote from then. Mrs. Springhill moved for acceptance of the lower of the two bits :ess the $250.00 to be paid by the architect, seconded by Mr. Arndt, motion carried by unanimous roll call vote. i4r. Barr stepped down from the Chair tg contact Reed's Electric for Mr Sands and Mrs. Springhill acted as presiding officer during Mr. Barr s absence. C. John Vollmer request for exception to Cole, page 5 3.3 "S" - Mr. Vollmer was in the audience and explained that he wished to build a larger addition on a pernanen fouudation as the trailer was too small "or his family and that in the future he planned to build a house on this location, Block 1, Lot 12, Miller Point 2nd Addn. When the house is built, the present addition is to form part of his garage. Mr. Sutliff owed to grant this exception, seconded by Mr. Arndt. The motion Wised by unanimous roll call vote. [•r. Barr was absent during this case and the subsequ€ voting. I4r. Barr returned and resumed the Chair as the Presiding Officer. VII PIANNfl G & ZONING ITEMS A. Memorandum from P &Z re Public Use Gravel Pips. The nemorardun was read stating that P&Z felt that a place should be staked that could be used by the public for private individuals wishing to obtain aggregate; further recommended theta ncmina: fee be made; at which time a permit world be issued and location of the site pin- pointed. The assembly was in agreement that a site should be staked out but felt that the paper work would be too involved in making a charge and issuing permits. Therefore the area should singly be open for public use Ir. Sutliff moved for authorization for the Borough Chairman to have the Borough Engineer stakeout a gravel site or sites for public use, seconded by Mr. Arndt, motion carried by unanimous voice vote. B. Merorandun from P &Z re Scott Subdivision (Case 221 -a) The memorandum was read stating that the Commission could not approve this final plat without reepw enatic fWO'.tl7e Assembly and the recommendations were so requested. A letter of protest from the City of Kodiak was read. Mrs. Springhill did not recall City Council action on the matter and questioned how the letter was originated. Mr. Barr presented the hadcgraud of this particular case. It was noted that Mr. Scott needed an access to his property in the rear and that since others had not had a re- tracement of deeds this was done at the same time. In accordance with Section 9 of the Code, Chapter 5, Sub - chapter 4, the Assembly may grant approval of subdivision due to unusual situations Mrs. Springhill moved for approval of final plat and approval for a resolution to accept the final plat as presented in accordance with Section 9, Chapter Five, Sub- chapter 4 of the Code, seconded by 1 0 0 0 1 0 4 3 9 5 HOROfil1 ASSEMBLY - SEPTEMBER 18, 1969 Page 3 Mr. Arndt. Mr Barr abstained from voting as he had prepared the plat. The motion passed by unanimous voice vote. It was noted that a letter will be submitted to R. At Jones Borough Engineer requesting that he sign the final plat. VIII OLD WIRINESS A. Ordinance No. 69 -22 -0 Rules of Procedure for Borough Assembly. This was tabled at the last meeting pending receipt by the City Council Maanters of any changes recommended by the City Manager. To date these changes have not been received. The Assembly was in agreement that the Borough Chairman should contact ?Ir. Goodman and request the copies of the recam+ended changes. Mr. Sutliff moved that this be tabled until the next meeting, seconded by Mr. Arndt, motion tarried iy unanimor voice vote. B. Attorney's Opinion re Dissolution of Fire District was read stating that the distr i can be dissolved by an ordinance as it could have been established in that manner In order to dissolve the district there must_ be no outatanding debts. Mr. Madsen based this opinion on the fact that an election was not necessary in his opinion tc establish the fire district in the first place. lIrs. Hajdu noted at this time that the .Mayor had cal'ed requesting her presence at the next City Council meeting to discuss the rental of fire service from the City of Kodiak. It was further pointed out that the Fire District will still be needed to pay for the service if it is rented from the City. No further action was taken at this time C. Atto Memorandum re John Cole vs. Kodiak Island Borough. Mr Madsen requested to know the Assembly s stand on this matter in order that he might contact Mr. Col€ lawyer. Previously the Assembly stated that they did not wish to compromise for any amount of Honey. For the benefit of several members not familiar with this case, background information was given. It was still the Assembly's feeling that they would not be willing to c anpranise in this matter, and the Borough Chairman should so inform the Attorney. IX NEW BUSINESS A. Resolution No 69 -34 -R • ov t with HUD For Pa - t In Lieu of Taxes for - tran Hares, was read in full by the Borough Chairman. Mrs. Springhill moved for adoption of Resolution No. 69 -34 -R, seconded by Mr t'aughton and motion carried by unanimous roll call vote. B. TAx Adjustments R 69 -4 through R 69 -26. During the 1968 Real Supplemental B.O.E. Hearing of July 9, 1969, the Board's decision was to vacate all of the 1968 taxes on the listed parcels. Mr. Arndt moved for vacation of the tax adjustments n„mher ' $#9-4 through R 69 -26, seconded by Mr. Naughton, motion carried by unanimous roll call vote. X CI IAIItMAN' S REPORT A. Staff Quarters - as previously noted in the Hospital Board uinutes, the carpet for the staff quarters has not been received This has been lost some where, in shipment and under the contract "failure of a manufacture to meet the shipping schedule" is cause for granting extension. Since at this time the extension needed has not been determined, the Borough Chairman suggested that when the carnet is here the time extension be granted for the amount of that time. The Assembly was in concurrence with this suggestion. B. Zoning - The Borough Chairman asked the opinion of the Assembly regarding the revision of the proposed ordinance for zoning in that only one residential zoning would be used -- this would be in accordance with Mr. Gagnon's suggestion and the size of the lot would determine the type of building as well as well as ample parking space. The Assembly voiced agreement to this suggestion and it . :11 -1 be incorporated in the new proposed ordinance. C. Akhiok School-- Mr. Crittenden had written that it was possible that Northland Camps would do the repair work themselves and indicated that a letter could be received in the Borough concerning this; however to date no such letter has been received. The Assembly's recommendation was requested concerning the issuance of a letter to Mr. Crittenden authorizing him to prepare a change order and beck charge this to Northland Camps. !T. Arndt noted that information has been receive that the roof is badly in need of repair and it was the concensus of opinion that this letter should be written and the work completed as soon as possible. 0 0 I I 0 4 3 9 6 DROUGH ASSEMBLY - SEPTEMBER 18, 1969 Page 4 D. East Elementary Water Line - bills have been received in the Borough from the City of Kcdiak for thawing out the line and for installation of an 8' valve. Background information was presented to the Assembly in the form of a letter of December 7, 1967 requesting the sale of the water line to the City for the amount of $1.00; the subsequent bill of sale of that line. It was the Borough Chairman&s opinion that this bill should not have been submitted to the Borough as the line no longer belongs to the Borough. It was suggested that this item be tabled until mr. Sutliff could make a further check into the background and determine the responsibility. T ASSEP BT v COMMENTS A. Mr. Naughton re Resolution to HUD for Payment by ASHA in Lieu of Taxes in the R -19 area. Mr. Naughton requested that the Assembly think over the possibility of a resolution to Secretary Roneny of HUD, for ASHA to revise their payment in lieu of taxes in the R -19 area for remainder of the year in which they assume the property and further that the resolution might state that if the taxes are not paid by ASHA that they would lose the land the same as if the taxes were delinquent and the land owned by an individual. tars. Hajdu stated that this has been discusse at great length with the people in Anchorage and a conference was requested, but has not been set as of this date. The plat for Urban Renewal area has been held up due to the clause stating that all taxes have been paid, which in fact has not been done. The Assembly was of the opinion that this should be forwarded to Mr. Madsen for the wording of a terse resolution to this effect. B. Mr. Arndt re Bell's Flats Sale - Mr. Arndt requested to know the satus of the sale and it was noted that the lots have now been zoned by the Planning & Zoning Commission; the school had selected the site for future schools and the Commission will be holding a Public Hearing on the zoning on the 24th of September, after which an ordinance will be drawn and then the lots can be placed on the market. :AUDIENCE COMMENTS - NCNB :I mama= The meeting was adjourned at 11:21 p.m. ATTEST: APPROVED: 1 � (5-j n et-/ Norma L. Holt, Acting Clerk Haj� /Borough Chairman n r AflJThFI1i5 FDR T8 AssnING ALUDST ERT NO. " NAPE SEPTEMBER 18, 1969 3-t1* $ R D- E • tleari of July - 9,.,19x69. the Boards' ; ai rr wax ..eas all of the at the balm liitd ponak, TAXES BED VACATED R 69 -4 Norm Sutliff & Son, Inc. $ 263.94 2 69 -5 Norm Sutliff & Son, Inc. 263.94 R 69 -6 Norm Sutliff & Son, Inc. 263.94 R 69 -7 Norm Sutliff & Son, Inc. 263.94 R 69 -8 Norm Sutliff & San, Inc. 263.94 R 69 -9 Kodiak Motors, Inc. 1,105.56 R 69 -10 Ed's Electric of Kodiak, Inc. 258.96 R 69 -11 Burnham, Norris S. & E. Lois dba 233.07 Kodiak Welding Works P - -12 Burnham, Norris S. & E. Lois dba 233.07 Kodiak Welding Works R 69 -13 Burnham, Morris S. & E. Lois dba 233.07 Kodiak Welding Works R 69 -14 McElligott, Edward R. & Esther A. 193.62 R 69 -15 McElligott, Edward R. & Esther A. 215.13 69 -16 MtElligott, Edward R. & Esther A. 215.13 R 69 -17 McElligott, Edward R. & Esther A. 193.62 R 69 -18 B & B Bar, Inc. 233.07 R 69 -19 Bamberry, William J. & Ethel G. 193.62 R 69 -20 Simmons, Harold D. & Peggy I. 68.73 R 69 -21 Simmons, Harold D & Peggy I. 137.45 R 69 -22 Gallagher, Thaws L. & Mary 121.02 R 69 -23 Gallagher, Thomas L. & Mary 121.02 24 Kodiak Motors, Inc. 1,267.51 R 69 -25 Breakers, Inc. 589.14 R 69 -26 B. P. 0. E. Lodge #1772 1,280.55 TOTAL TAXES BEING VACATED: $8,213.04