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05/04/2009 Board Meeting Minutes t I Architectural Review Board Meeting FEB 1 7 2010 May 4, 2009 _ _ J POPOU H CLERWS OFFICE KIB Conference Room A. Call to Order The Chair called the meeting to order at 5:45 pm. B. Roll Call ARB Members present were Scott Arndt, Jerroll Friend, Peter Malley, Brent Watkins, Charlie Jerling and Gregg Hacker. A quorum was established. GH made a motion to excuse the absence of Scott Bonney due to work related issues. BW seconded the motion. Roll call vote was unanimous. Also present was Jessica Wolfe, Woody Koning and Ken Smith representing the KIB. Tony Yorba of Jensen Yorba Lott, Inc. was also present. C. Approval of Agenda BW made a motion to approve the agenda. PM seconded the motion. Roll call vote was unanimous. D. Approval of 3/4/09 and 4/20/09 Minutes GH motioned to approve the minutes as submitted. JFseconded the motion. Roll call vote was unanimous. E. Approval of Old Harbor 95% SA turned the meeting over to TY. TY A002: 1. It says 7/16" OSB for wainscot, that should be Duraflake FR. It's dense, durable, cheap, easy to maintain, Fire Rated and takes stain well. 2. T111 cedar plywood should be smooth face cedar plywood. T111 with no grooves. A201 Shaded areas are the basic bid and the non - shaded areas are the alternate. PM Does that include the bathrooms? T Yes, but only the showers are in the base bid. The mezzanine storage and mechanical room area are in the alternate. See A202 and A202a. It shows the alternate bid stairs going in the opposite direction and storage mezzanine over the gym. ARB Minutes 090504 Old Harbor 95 %.docx Page 1 of 8 TY A002 is the finish schedule, Toilet room, alternate and base bid notes, there are limited finishes. The gym has GWB with wainscot and a concrete floor. Showers have epoxy floor to match the existing. I don't think we can afford tile. SA On C.1 there's a double wall between the gym and existing building? TY Yes, exactly. There's a 1" space between the two walls. JF Is there an attachment? TY No SA Is there fire blocking in the air space? TY I don't know. I'll add that. TY A003 is the door schedule, elevations and hardware. WK Are the exterior doors galvanized? TY Yes, the doors and frames. TY A1100 is the demo site plan. I eliminated the site drainage on the North side of the gym. I just called for it to return back to the original drainage plan. I added a note to decommission the existing oil tank, to abandon in place. I'm showing conduit that runs between the two buildings. We are adding to drawings or as an addendum three pieces of additional work to existing High School. Paint, change out sprinklers from recessed to exposed and floor finish replacement. SA Will this be an alternate? TY Yes, to account for grant/bond money. TY A201 demo plan: remove gym floor, VocEd room, siding, shower area and flooring. TY A201 A shows the demo for the alternate bid area in toilet room. TY Al202 is the mechanical room demo: remove plywood and equipment, boiler flues. I've shown that the metal siding needs to be removed around flue holes and patch with demo'd siding. TY Al203 is the roof demo: demo to EPDM membrane, use as a vapor barrier and install new roof. SA Is the existing roof leaking? p TY Yes, no? I GH It's leaking at center court. There's a big blue tarp over it. TY I'll check it tomorrow when I'm there. TY Note 61, remove and salvage air intake hoods is changed to replace with new. GH Mechanical shows to demo everything. TY The existing hoods are supposed to remain. We are removing the louvers. WK Are they actuated louvers? TY I believe so. Removal is base bid work. TY A1601 is the reflected ceiling plan demo. SA The legend is hard to read. TY I'll change that. PM On A1601 -is the GWB ceiling demo'd? TY Yes, any demo that's done needs to be patched. ARB Minutes 090504 Old Harbor 95 %.docx Page 2 of 8 SA What about the existing VocEd? Is it just patching? Wouldn't a new ceiling be better? I think the ceiling should be fully replaced. TY It would be better to completely replace. Also, the lights are being replaced. That should be shown. SA All the lights? TY Yes. PM A1601 a -the shading is confusing. TY That will show alternate work only. TY A100 is the renovation site plan. TY A201 is the floor plan. Concrete curb all the way around. There's an outdoor program space. There is a stainless counter with a couple of sinks right inside. WK Are there floor drains? TY No, outside is sloped. Cleanup would be with a hose and squeegees. There are curbs around in case of water spillage. We dog legged the corridor in the existing building for flexibility. SA Could you move the single door closer to the double door? JF What about eliminating the corridor? TY There needs to be an exit out of the building there. TY The wall will be lined with Duraflake FR and put hooks and shelves for storage. By the code the width of the corridor needs to be maintained. SA I would like to see that door moved closer to the double door. TY We could do that. I'll have to check with the mechanical & electrical engineers. KS Is there an A805? I don't have one. TY I just noticed that. It should be A305. TY I just noticed a drafting error. It should be 1" offset at the top and bottom. TY A201 a is the alternate bid area. Mechanical mezzanine in the shop area. I spec'd a pre -made stair and railing. It could be unbolted and moved later. SA That's in the spec's? TY Yes PM Is the mezzanine welded posts? TY No, it's wood frame. TY A202 -it's a true mezzanine with railings that open to below. TY A203 shows the roof replacement. I cut back the overhang, but below the roof along the East wall I left the overhang due to the welding hoods. JF on A202a it should show a removable rail. TY Yes, I'll change that. TY There will be no roof penetrations. There are two existing. One will be abandoned on the existing building. I will check the sink vents tomorrow. SA What's the procedure for operating boilers during ash fall? TY A301 -302 shows existing elevations, match existing siding. The existing has stripes. I thought to take one color and do solids, no stripes. GH Are you carrying the existing siding over the hood locations? TY Yes ARB Minutes 090504 Old Harbor 95 %.docx Page 3 of 8 TY A303 shows concrete up against the existing with ice & water shield in between. Structural plywood along the wall. It calls for OSB, I'll change that to wainscot. KS The drip flash on detail 3, doesn't it go down and not up? TY I could change that. SA I like the J, but it needs weep holes. PM J flashing works much better for that type of siding. JF About the FRP on the outside- there's another kind that is polyurethane sandwiched with a foam core. It only dents and doesn't fracture. TY I've spec'd a premade metal clad fascia with vents. I deepened the joists for more insulation. KS Do you call out for spacing on the holes? TY Yes, it on the detail. TY It shows void filled with insulation. TY We will put some of that cloth stuff in the roof edge. JF Where the pert bends down you probably want %2" on the top with no perf s. TY OK, I'll do that. TY A803 is the parapet detail. I had to raise the parapet to get the R60 insulation. SA Is the framing treated? TY It should get wet. PM The existing parapet -does it get re -sided with a continuous piece of plywood? TY No JF Do you want to show a break in the plywood? TY It does, but the drawings aren't reading real clear. The layer needs to be fixed. TY I need to call out Detail 3 on A803 on A305. SA A307 will the 1A curb be in front? TY Yes, I'll show that. TY A401 & A401 a shows fiberglass showers, floor drain in front of the ADA shower. JF ADA shower leaks and the other one has a curb? TY I put the ADA where it is for better access. I relocated the showerheads so they don't spray on the floor. JF You should slope the from double doors to the wall. TY Yes, I'll do that. SA You should draw some arrows. You'll put a note about the removable mezzanine gate? If the alternate's go there should be a removable gate too. TY We are showing a new ceiling in the training room. TY A803 detail 2 is the typical roof assembly. It's a conservative roof. I will look into the Invisaboard instead of OSB. TY A901 is the guardrail. The screw size is wrong. I'll fix that. JF I think it should be 4 x 4 not 2 x 6. ARB Minutes 090504 Old Harbor 95 %.docx Page 4 of 8 TY Yes, you're right. I'll change that. SA You should show as long stem rollers and double hinges. It's 12 x 12. GH (reads the spec on the O/H door) TY That's what you get with a door, not less than a 100,000 cycles. JF What's the R value on the door? TY R14.86, it's a Thermacore door. TY The concrete strength is 3000psi. SA I want 6 sack, 4000psi. TY Is 45 lbs. psf roof snow load ok? SA I like it. Wind exposure D. SA Is it an essential building? TY No. BW What about insulated concrete forms? TY Yes, it's here. BW There's nothing in the specs about them. TY I'll tell him to specify. TY Floor framing and slab. SA Please draw the slope on the concrete apron. JF On contraction joints, is there a detail? TY It's in the specifications, to be cut out after poured. JF It's not showing any insulation under the slab. BW You need to change the written spec for the concrete. GH Which way are the stairs going? TY It's right. There's an area that shouldn't be shaded. TY S300, I'll call out new plywood in the existing mechanical room. Bolt on the railing not lag. I'll have him put in a double beam. JF Or an LVL -1 3 / "? KS How would you attach it? GH You need to frame in outside penetration. TY Yes, it's in the architectural. I'll show here also. GH If the alternates don't go we may need to make the extra mezzanines simpler so we could do them later. TY OK, I'll do that. Balloon frame the wall. PM 3 /" sheeting on the roof? TY I have to check some of these notes. S401 shows the loading dock with heavy blocking detail. GH 230V is not available out there. CJ No 3 phase panels? All single phase? GH We'll have to check when we're there tomorrow. CJ Can you get a detail on the existing electrical? TY Yes, I'll do that tomorrow. TY I haven't back checked the mechanical and electrical schedules to the plan yet. TY They show a dry well. Do you know if that's still there? GH If it is, it's buried. ARB Minutes 090504 Old Harbor 95 %.docx Page 5 of 8 A TY I need to check on M102 & 102a, it looks awfully similar. I'll check with them. Yes, they are identical. TY Is this right that a heat tube is running on the perimeter? JF Yes, it's to keep the unvented crawl space dry. TY I didn't want any wall penetrations on the West wall so we took it out the end. TY I'll have them fix the shading on M401 & 401 a so you can see it better. TY M501, The Fire Marshall won't like it. I'll have him change it. TY M601 Tiger loop is existing so we won't need another return. KS I see only schematic, so we'll have another Ouzinkie? TY There will be more space here. SA Vents on boilers for exhaust. Are you still going with the System 2000? TY Yes, it's on A602. JF What about the vent locations on the roof? TY I'll have to check that. JF On M201 a... TY It makes no sense. That can't be right. I'll fix it. I'll take it up the wall, out the end wall and up. CJ Are you really going to use Romex? It's in 16120 -202 in the spec. TY No you can't in commercial construction. CJ And pendant mounted lights? TY NO! We talked about that. We will change them. CJ The exterior light is the same as Ouzinkie. CJ 16120 -3.1g, do not share the neutral conductor. That's unusual. It's going to cost a lot. 16120 -3.2c, what other wire is there? BW Not showing exterior lights on East side by the dumpsters. CJ E002 note says see E501, E501 doesn't exist. The load calc. shows eight coffeemakers. TY It's off something else. A cut & paste. We'll fix it. CJ Is there a garbage disposal in the sink? TY No, a solids trap. TY The electrical needs to differentiate between base and alternate. KS All plans are showing '/" or 1/8". That's for full size, not 11 x 17. CJ E502 the note under the JYL logo, who determines that? TY I don't know. I'll have to ask her and what the GS4 group switch module is either. SA What about scheduling? It's May already, with what still needs to be done it'll be at least two weeks before it's ready to go out to bid. Woody, what is your intent? To construct this year? WK TY what's your time frame? TY Two weeks is probably realistic. SA It's kind of like Ouzinkie. It was supposed to be complete by the end of the year. It was let in June and still isn't finished. TY Well there's no way all the work could be done this year. SA It'll still be the end of June before it starts. SA What kind of time do you give them? ARB Minutes 090504 Old Harbor 95 %.docx Page 6of8 JF Until school starts next year. PM Roof probably won't get done until next year. WK It's the same as Ouzinkie, not that much in the school proper. TY I think this is a lot easier than Ouzinkie. WK WE WILL GET THE PAINTING DONE THIS YEAR. SA Do we agree on August 15, 2010 for substantial completion? CJ E201 detail 2, shows dual level lighting, it's too expensive. It should be three rows of lights individually switched. TY We'll change that. SA What about inspections? KS Every two to three weeks. More often this year because there are less projects. SA It really depends on who the contractor is. KS Absolutely. SA Has East been awarded yet? With the alternates? KS Yes. F. Public Comments None G. Board Comments PM I think that TY's plans are good. Just fix the details. TY is good to work with. CJ What about the experience requirements on designers? WK We want to score design firms and their subcontractors. JF We want scoring because Boards change. If we had the information from 5 -10 years ago it would be very helpful. WK The Board is valuable. Archiving knowledge for the future is very important. Next week SA, GH & WK will be at the COAA conference. H. Adjournment GH made a motion to adjourn, PM seconded. Motion passed unanimously. Meeting was adjourned at 9:08 pm Respectfully submitted: ARB Minutes 090504 Old Harbor 95 %.docx Page 7 of 8 Respectfully submitted: Date: Jes ca offe, Projects Assist 0 4ineKIBedng/Facilities Depr Date: Greg ol c ChaV (( W Architecturswngineering Review Board ARB Minutes 090504 Old Harbor 95%.docx Page 8 of 8