1996-03-04 Regular Meeting ORIGINAL
WOMEN'S BAY SERVICE AREA BOARD
REGULAR MEETING
4 MARCH 4, 1996
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CALL TO ORDER
The meeting was called to order by Chairman Conrad at 7: 22 p.m. on March 4,
1996 in the Women's BayFirehall.
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ROLL CALL
Members present were David Conrad, Bob Tarrant, John Burt, George Lee, Ed
Gondek, Linda Hinson. Jim Wells was absent. A quorum was established.
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APPROVAL OF AGENDA
Lee moved to approve the agenda. Seconded by Hinson. Unanimous voice vote
Motion carried
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APPROVAL OF MINUTES
Lee moved to approve the minutes from November 6, 1995 as presented.
Seconded by Burt. Unanimous voice vote Motion carried
CITIZENS COMMENTS
None
OLD BUSINESS
Hinson made a motion to table the old business discussion until the next regular
meeting. Seconded by Lee. Unanimous voice vote Motion carried
NEW BUSINESS
Conrad opened the new business discussion by distributing budget packages to the
members and reminding the members that the proposed budgets were due to the
Borough by March 31, 1996.
FIRE DISTRICT
Conrad stated that the Fire District Budget was prepared to reflect no
increase in the mil rate. The only changes that were to be made were in the
mission statement on the narrative section of the budget and the reduction
of the moneys displayed in the capital outlay section on the worksheets,
which reflected the building painting and garage door installation
completed during the last year.
Mr. Burt asked why there were overages in several of the accounts on the
active budget sheets?
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a Conrad explained that the overages in the insurance line was due to
increased policy cost above the past years projected amount.
The overage in the auto repairs and maintenance line item was due to
the purchase of a new impeller for Tanker 22 and that purchase had
been approved by the Board at a previous meeting. Conrad stated that
all of the lines that reflected an overage would be corrected with a
budget adjustment within the next several weeks. The averages did not
reflect that the Fire District Budget would be over spent for the current
fiscal year.
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General discussion regarding anticipated purchasing and operating
costs for the Fire District for the next fiscal year was held.
Lee made a motion was made to accept he Fire District Budget et as $
presented.
Seconded by Gondek. Unanimous voice vote. Motion carried
ROAD SERVICE
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Conrad initiated the discussion of the Road Service Budget by reviewing
the related pages in the budget package.
Several questions regarding to how to read the documents of the active
budget sheets and the budget worksheets were asked and explained
further by Conrad.
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Conrad requested that each Board member express their opinion one at
a time and then proceed to specific discussion regarding the budget.`
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Burt stated that he would be in favor of reducing the current Road Service
mil rate by one half mil. He stated that he believed that with the reserves
that have been built up over the past several years, the opportunity was
present to cut the mil rate at this time. He believed that the service could be 1
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continued at the present levels and that any additional projects that were to
be carried out could be paid for out of the moneys now held in the fund
balance. Projects could be conducted until the fund balance moneys were
reduced significantly and then a mil rate increase could be examined at such
a time if needed.
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Lee stated that he was not in favor of reducing the mil rate at this time
because the expenses on the active budget were in line with projections for
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the current fiscal year. He stated that he believed that even though there
were funds carried over for the last several years that this indicated to him
that more projects could be completed with the funds that have not been
addressed for the last several years.
Hinson stated that she was not in favor of cutting the mil rate.
She believed that the fund balance could be spent on needed
improvements and neglected maintenance items and that a reserve
should be maintained for unforeseen situations.
Tarrant and Gondek stated that they had no comment at this time.
Conrad stated that he was not in favor of reducing the mil rate at this
time as many large projects have been proposed during the last several
years and have not been pursued. The chip sealing project and much
needed ditching in the area as well as following up behind KEA and
PTI 's line improvements could result in a drastic reduction in the funds
in the fund balance.
The proposed budget was presented at the same mil rate as FY96 as
well as with a reduction of one half mil reduction.
General discussion regarding the active budget and general Road Service
operations was conducted.
Gondek stated that if the weather in the previous year would have been any
worse during the large storms, we would have no fund balance because we
would have had to make major road repairs and restorations due to flood
damage. He stated that the district had a good program of continuing
maintenance started however there is much more that should be
addressed in the next several years to assure the road system can be
preserved at close to its present status or improved.
Lee made a motion to accept and forward the budget proposal at the 1.25
mils to the public hearing on March 18, 1996. Seconded by Burt.
Unanimous voice vote Motion carried
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Conrad requested that all of the members prepare a list of items (repairs)
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The members agreed that after the budgets were approved and submitted
that a meeting should be held with AK Construction regarding the
performance time and scheduling of "summer" projects that would be
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developed for the next construction season.
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The members were reminded that the next meeting was to be held on
March 18, at 7:30 p.m.
ADJOURNMENT
Lee made a motion to adjourn. Seconded by Burt.
Unanimous voice vote. Motion carried
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pproved by,
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David Conrad, C Linda Hinson, Secretary
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