Loading...
1995-01-09 Regular Meeting a ,f 1995 WOMENS BAY SERVICE AREA REGULAR BOARD MEETING " ' ;LAND BOHOuuH, JANUARY 9, 1995 AC'S OFFICE A Regular Meeting of the Womens Bay Service Area Board was held January 9, 1995 in the Womens Bay Fire Hall, Sargent Creek Road, Kodiak, Alaska. The meeting was called to order at 7:05 PM. } ROLL CALL a There were present: David Conrad Chairperson Laurie Madsen Linda Hinsen Bob Tarrant George Lee Absent: Ed Gondek, John Burt comprising a quorum of the Board. Guests: Bill Pender, Bill Williams, John Mills, John i Zbitnoff, Sharon Harris REGULAR MEETING APPROVAL OF AGENDA Agenda approved, unanimous voice vote. APPROVAL OF MINUTES Minutes of November 7, 1994. Spelling corrections were noted and made. No other changes requested. MOTION Voice vote for approval of September 26, 1994 minutes. VOTE: Unanimous voice vote. Minutes approved as corrected. i ELECTION OF OFFICERS Nominations for Board Officers was opened by presiding officer. i Chairperson: David Conrad was nominated by George Lee, seconded by Tarrant. No other nominations were presented. Conrad accepted the nomination with the stipulation that the other Board members would contribute more work and that the Secretary would transcribe the minutes. i Nominations were closed. MOTION A motion was made to elect David Conrad as Chairperson for the Service Area Boards. Lee, seconded by Tarrant. Vote on motion: Ayes: Madsen, Tarrant, Lee, Hinson i Noes: None Abstentions: Conrad Motion Carried: Ayes: 4 Noes: 0 Abstentions: 1 r Nominations for Vice Chairperson were opened. Vice Chairperson: Ed Gondek was nominated by Laurie Madsen, seconded by Lee. No other nominations were presented. Nominations were closed. j f I MOTION A motion was made to elect Ed Gondek as Vice Chairperson for the Service Area Boards. Madsen, seconded by Lee. 1 Vote on motion: Ayes: Madsen, Tarrant, Lee, Hinson, Conrad Noes: None Motion Carried: Ayes: 5 Noes: 0 Nominations for Secretary were opened. Secretary: Laurie Madsen was nominated by Linda Hinson. Madsen Declined. Linda Hinson was nominated by Laurie Madsen. Hinson declined. George Lee was nominated by Bob Tarrant. Lee accepted the nomination. No other nominations were presented. Nominations were closed. MOTION A motion was made to elect George Lee as Secretary for the Service Area Boards. Tarrant, seconded by Hinson. Vote on motion: Ayes: Madsen, Tarrant, Lee, Hinson, Conrad Noes: None Motion Carried: Ayes: 5 Noes: 0 Election of Officers was closed. The floor was turned over to Donna Smith, Borough Clerk, for the yearly training of officers. Smith congratulated the new officers elected in the November election. She thanked the Board for the well prepared timely minutes over the past year. Smith reviewed the duties and obligations of the Service Area Board and its members. She distributed Board packets and a packet on Roberts Rules of Order and reviewed the importance of both. Questions pertaining to the information were answered and Smith thanked the members for their participation and concern in the community and left the meeting. E' CITIZEN'S COMMENTS Mr Bill Williams commented that he believed that A.K. Construction was doing a great job on the snow removal and graveling with the amount of snow that has been received this winter. COMMITTEE COMMENTS Conrad reported that Chief Dale Rice had been transported to Anchorage for medical treatment and that he would try to keep in contact. OLD BUSINESS Conrad opened the meeting to discussion of old business. Fire Department: Conrad reported that the RCFP Grant had been finalized and that the Department would apply again this year. He also informed the Board that the State D.O.F. Mutual Aid Agreement had been received and it was being reviewed. Conrad stated that the garage door project would be continuing with the hopes that the doors could be replaced early this Spring. Road Service: Conrad read a letter that he had received from Dan Millard of the Borough Engineering Department concerning the information requested on the Alitak Drive situation. The letter in general stated that Alitak Drive is an old military roadway that had never been brought up to the Borough Road Standards. Although it is a platted road, it presently cannot be driven from end to end due to a washout area. If the road were to be repaired that the road would have to be brought up to the present code standards. The letter addressed other issues that had been discussed in previous meetings. i S i Board discussion opened regarding how long a time frame had this road section been unusable to traffic. No agreement could be reached. 'd i I t Bill Williams was recognized and given the floor. Williams stated that the Board would have to decide if the road was to be upgraded or if the culvert area could be replaced and the roadway restored to the "military road" condition. He requested a copy of the letter and enclosures so that it could be forwarded to Mr. Geddes for review. Madsen stated that many of the existing roads do not meet the present codes and that there are other plated roads in the area that are presently unusable. Further discussion between the Board, Williams and Bill Pender continued. Conrad stated that he would contact the Mayor to find out if the letter from Millard indeed reflected the Borough position and to try to acquire additional information from the Mayor. He stated that no matter what the decision of the Board was on this matter, this project could not occur until FY 96. Williams asked how many other roads were not being maintained? Conrad passed the gavel to Lee for the purpose of placing a motion on the floor. MOTION A motion was made to postpone further discussion on the Alitak Drive issue until further information could be obtained from the various Borough departments, and reexamine the issue at the next meeting. Conrad, seconded by Hinson. Vote on motion: Ayes: Madsen, Tarrant, Lee, Hinson, Conrad. Noes: None Motion Carried: Ayes: 5 Noes: 0 Conrad stated that the yield sign that was to be placed at Middle Bay Drive and Salmonberry Drive had not yet been erected, but would be placed as soon as the ground conditions allowed the proper placement. s i i t f { d S � { d i Madsen stated that she had not yet written the letter to the Troopers regarding the request for additional patrols in the area. She stated that she would write the letter. NEW BUSINESS Conrad stated that he had recently received the FY 96 Budget Packages and would work on them prior to the next meeting. He stated that the Budget hearing would have to be scheduled at the next regular meeting. Fire Department: Conrad stated that the Fire Department had overspent certain line items in the present budget and that monies would be transferred within the budget to correct the overage. Road Service: Conrad reported that the snow removal line item in the Road Service budget had been depleted in December and requested to make a budget adjustment to cover the invoices and to allow for a buffer in the snow line item. Conrad stated that he had been contacted by Charles Madsen. Madsen requested that two gravel piles be established for the use of the citizens for their driveways. Zbitnoff stated that the cost would be around $200.00. MOTION A motion was made to place gravel at two locations for the use of the citizens on their driveways. The location to be determined by the chair and the contractor. Madsen, seconded by Lee. Vote on motion: Ayes: Madsen, Tarrant, Hinson, Conrad. Noes: Lee Motion Carried: Ayes: 4 Noes: 1 ; Conrad recognized Sharon Harris and stated that if there were no objections, the agenda would be altered to allow Harris to make here comments. Harris stated that she had lost work time due to the way the roads were plowed in the winter and asked if the priority of the plowing could be altered. She also stated that ice build up was very bad on Alder Drive and asked if the Board could do anything about the condition of the road. Conrad asked Zbitnoff to reply. Zbitnoff stated that the ice build up was caused by springs that come to the surface in the winter and that a temporary fix would be to fill the ruts with gravel until the entire area could be examined in the spring. Conrad explained that the chairperson is the one that starts the plowing process. He stated that the priorities should not be changed at this time in his opinion as they are based on school bus routes, concentration of population and economy of operation to avoid unnecessary doubling back of equipment. General discussion pertaining to the snow removal routes and methods and the expected future ditching improvements in the area was conducted. Harris asked it would be possible to place a guard rail along Lake Orbin Drive on the lake side. Madsen asked her to attend the upcoming budget meeting to present the project to the Board for consideration. Conrad stated that the discussion had strayed and that the Board needed to decide on the budget adjustments. He suggested that $5000.00 be transferred from the grading and ditching line and the road maintenance line to the snow removal line item. MOTION A motion was made to transfer the monies within the budget to the snow removal line item. Lee, seconded by Tarrant. Vote on motion: Ayes: Madsen, Tarrant, Hinson, Conrad, Lee. Noes: None Motion Carried: Ayes: 5 Noes: 0 CITIZENS COMMENTS Zbitnoff commented that the citizens in the area have become accustom to a better level of road service and that people feel that they should be able to travel the roads at any time. He stated that people in the "Flats" no longer think about having to buy snow tires or four wheel drives. Conrad asked the members if anyone felt that he was calling for snow removal of gravel to often. All of the members present were satisfied with the job that was being done. General discussion pertaining to the winter road maintenance opened again. The next regular meeting was tentatively set for February 21, 1995. Conrad asked if there was any further business to be discussed. MOTION A motion was made to adjourn. Madsen, seconded by Tarrant. Vote on motion: Voice vote, unanimously approved. ATTEST: PRESIDING OFFICER SECR TARY