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1994-04-05 Regular Meeting ARCHITECTURAL REVIEW BOARD MINUTES April 5 1994 I. CALL TO ORDER The meeting was called to order at 7:30 p.m. by Ron Chase in the Borough Conference Room. II. ROLL CALL Members Present Members Absent Staff Present Ron Chase John Burt Steve Hobgood Woody Koning Connie Lanahan Gerry Cloudy Tom Templeton Kyle Schaffer Ed Mahoney Scott Bonney(arrived 7:33) Eric Ness (arrived 7:42) Betty Walters A quorum was established. Also attending were Don Prochaska, Janis Vilums and Scott Arndt. New members were introduced. III. APPROVAL OF MINUTES A motion was made by Mr. Templeton, seconded by Mr. Schaffer, to approve the minutes of January 4, 1994. The motion was approved. IV. ELECTION OF OFFICERS Mr. Hobgood explained the election of officers is done the first meeting of the year after the approval for new members. Nominations for Chairman were open. Mr. Templeton nominated Mr. Koning, Mr. Schaffer seconded. Mr. Koning was elected by unanimous decision. Nominations for Vice Chairman were open. Mr. Koning nominated Mr. Templeton, Mr. Cloudy seconded. Mr. Templeton was elected by unanimous decision. Mr. Hobgood thanked Mr. Chase for the fine job he did over the past year as Chairman. V. BAYSIDE FIRE STATION REMODEL A presentation for the remodel of the Bayside Fire Station was done by Scott Arndt. Discussion followed. The plans are now before Barry Still, Engineer and Chuck Wingarten for the electrical. 3 0 Questions that were raised: 1. Do bathrooms meet the ADA requirements? Mr. Hobgood checked the code; it was determined they meet standards. 2. Is a sprinkler system required? Grinnell Fire Protection gave an estimate and was determined too costly at this time. Because of the size of the building, it was determined not necessary by code. 3. If the city annexed what would happen? Borough buildings are not required to be given in an annexation. 4. Recommendation was made to install an access door in the back of the building and also an exterior concrete pad for storage. At this time you can not drive around the back of the building. It is something to consider for a later time. 5. Why is the reception area so large? Plans change over time. The front area will not be an office, it will always be a reception area. 6. Why two doors in the classroom area? Future needs might determine two classrooms. It was decided to look at the possibility of moving the door to the center window of the reception room. 7. Suggested a floor box be installed. 8. one or two sheets of schedules,(specs) listing paint, PBC's and hardware, etc. are necessary. 9. The Title block was empty on all sheets. lo. Reception foyer is missing door into stairwell. 11. There is no vent shown at roof peak on north elevation. 12. There is no vent shown at roof peak on south elevation. 13. Recommend installation of a window on the interior wall for visual monitoring of foyer and training room. Windows should include blinds for privacy when required. 14. Building Section 8/A has note indicating metal non - vented ridge. Recommend using venting in roof cavity. Building Section 8/A does not have a thermal break between the footing and slab. 15. Framing diagrams (north & south walls) are in conflict with section 8/A at the peak, (pg 8) ; pg 7 roof type 7/A diagram, pg.7 roof type 7 /B, pg 7 roofing plan. 16. Recommend exterior lighting on all sides. 17. Pg. E -1 Panel size not shown; what's the service size? Relocate panel from office into foyer. Consider tiling the area just inside the emergency exit doors to minimize carpet damage during doorway use. Consider installing exterior outlets on exterior walls. Provide standard (the same) electric /telephone /T.V. service receptacles under each dry board. We should have the next set of plans by the end of the month with an Engineer's stamp of approval. Requested more time to review them. Electrical drawings are incomplete. No mechanical drawings seen; but needed. No structural drawings seen; but needed. ARB did not approve preliminary drawing for Bayside Fire Station Addition as presented. A five minute break was taken at 8:45PM. VI. HOSPITAL REMODEL UPDATE Prochaska & Associates were introduced. Discussion followed as to the needs of the community and the flow of a hospital. Recommendation was made that patients contaminated with hazardous waste materials have an isolated space to clean up in. Comments were made regarding the site and the design of the roof. The staff was insistent that some sort of visual be designed, being skylights, windows etc. The property lines were discussed. Mr. Prochaska and Mr. Vilums thanked everyone for their time. VII. PROJECT UPDATES For information purposes, an update of each project was discussed. Ed Mahoney was excused at 10:00 pm. Phase IV of the High School will be done in two phases. The first phase will be done between the first week of June and the end of the summer. Phase II will not impact the kids during school, so therefore can start after school has resumed. Phase IV is the Vocational wing and an additional 3500 square feet addition will be built. The classrooms will be for vocational purposes. The kiln needs to be addressed as to where it is located in the art room. Peterson and Ouzinkie were briefly discussed. The flat roof on Northstar was addressed. The gym is a controversial item. There was discussion as to why the ARB's input on plans isn't until after the school board and assembly have already approved them. Mr. Hobgood stated that the ARB is to do the technical aspect of the project, not the design. The ARB can still makes changes at 95% drawings, the assembly approval is always last. All - recommendations from the ARB have to be addressed. Members of the ARB need to attend the open committee meetings where they discuss this with the architects and Ms. Walters invited Mr. Ness to be on the committee. The schedule for the month of April was discussed. The next ARB meeting will be Apr. 13 at 6:30 to discuss the Northstar plans with Architects Alaska. E A recommendation was made that Mr. Hobgood call Architects Alaska on April 6 and make them aware of the ARB's concern for the flat roof. Mr. Hobgood stated that this was discussed at the last meeting showing that the metal roof with a slope was his suggestion. I There was a motion made to close the meeting by Mr. Templeton. There was no second. Motion denied. The Architects stated if the roof is designed properly there should be no problem. The consensus was a flat roof is a real problem. In 1981 the Assembly passed stating none of the schools in Kodiak should have flat roofs. Mr. Hobgood urged members to address this issue at the next meeting. vIII. ADJOURNMENT The meeting was adjourned by Mr. Koning at 10:45 p.m. Minutes approved by: Submitted by, Woody Koning Date Connie Lanahan Date chairman Eng /Fac Secretary i