2007-05-30 Regular Meeting SCE .. �--'
EDE“_u
. Minutes _ I JUL 2 0 2007 Li
Architectural/Engineering Review Board Meeting
30 May 2007 — 7:00 pm BOROUGH CLLPr∎' S OFFICE
MB Conference Room
A. Call to Order •
The meeting was called to order by the Vice Chair at 7:00 pm.
B. Roll Call
ARB Members present were, Jerrol Friend, Gregg Hacker, Charlie Jerling, Jay Johnston
and Reed Oswalt. Absent Members were Scott Arndt and Brent Watkins. Representing
the School District was Robert Tucker. Representing the KIB Engineering and Facilities
Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. Also present was
Mike Dolph.
C. Approval of Agenda
It was moved and seconded to approve the Agenda. There was a unanimous affirmative
voice vote.
" C D. Distribution of Minutes [9, 14, 23 May 2007]
Minutes to be reviewed so that corrections /approval may be accomplished at next
meeting. It was noted that Minutes [20, 22 February and 10 April 2007] had been
distributed at a previous meeting for comments.
E. Continued Review of Pool Parking Site
K. Smith addressed the newest Preliminary Site Plan [C3.0] and Preliminary Driveway
Plan and Profile [C.40] received from Jae Shin at ECl/Hyer. He noted that the drawings
were not to be construed as final, but rather for review and comment.
J. Friend questioned if we had information showing previous comments.
K. Smith reviewed email from J. Shin — noting questions and responses.
Question re paving: consensus of the Board was that the alley did not need to be paved,
however other additional areas did need paving — area where underground work is to be
done and area at loading dock.
K. Smith suggested the additional paving be handled as an additive alt and said that this
work would have to have a different funding source.
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Consensus: if additional funds are going to be sought then include paving to the end of
the maintenance building.
Tuck noted that funds may come from the National Guard — good idea to stay in touch
with the Guard as they work through their construction project.
Discussion followed re gate. Consensus to change from a swing gate to gate on rollers.
It was noted that fence needs to be the proper length to accommodate the sliding gate and
the corner would need to be changed to allow the gate to slide by.
K. Smith said that the removal and replacement of the fence was to be added back in as
part of the work to be done by Hyer.
K. Smith continued the review of questions and responses to Jae Shin.
Clearance in Communications room — agreed.
Remote stop /start panel for recirc pumps — not needed
Conduits — need 2 conduits from pool to maintenance bldg
Dryer in laundry room — electric, commercial grade
UPS — check w /Ken
Scoreboard and Controls -
Collective memory of the Board was that the wiring/conduit would be put in place for the
scoreboard and controls.
J. Johnston suggested requesting Scoreboard and Controls be bid as an additive alternate
with the idea of looking at Rasmussen Foundation for funding.
K. Smith reminded that the budget includes $350,000 for equipment.
Tuck said a list should be made of exactly what would be submitted to Rasmussen.
Note; Minutes, email and workbook notes checked by sla. Equipment already selected
[in response to Jae's inquiries].
Vacuum = Aquamax with cart
Life Guard Stand = 6' Portable Lookout Chair
Starting Blocks = Starting Platforms Long Reach Rear Step
Diving Board = MaxiFlex B 16'
Planters
J. Friend suggested deleting the - planters.
Tuck said if there were planters they would need to be movable.
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R. Oswalt suggested getting rid of the planters.
Roundouts
Consensus was to remove the 5 planters, remove 3 of the bump outs and add a loading
zone.
K. Smith to pass this information to Jae Shin.
F. Continued Review of Yorba KMS Construction Documents
G. Hacker said that the ceiling in the band room should go back to sheetrock — there is
not enough room to install a suspended ceiling.
K. Smith will note the change at the pre bid conference.
J. Johnston questioned disposal fees.
K. Smith said that the Borough will pay the Landfill fees and charge against the Project.
He noted that will be mentioned at the prebid conference and will be an addendum.
G. Hacker asked if a conduit had been deleted.
K. Smith said it had not been deleted, but had been moved and that also will be handled
at the pre bid conference.
G. Review of Bayside Fire Station Addition Proposals
R. Oswalt selected RIM. He said he liked their concise Proposal and would like to see
someone new.
J. Friend said that Prochaska and Jensen Yorba Lott both were very good, but was
leaning toward RIM with Yorba second. He was concerned about Yorba's workload and
would like to see the firm concentrate on the school projects.
C. Jerling also selected RIM.
S. Arndt was absent but asked J. Johnston to speak for him. S. Arndt selected Yorba's
firm. He felt that since Yorba would be on the Island working on all the school projects,
there would be a money savings.
G. Hacker selected Yorba first and RIM second.
J. Johnston selected RIM first and Yorba second. He also expressed concern re Yorba's
workload and schedule and felt, because the Bayside Addition was a simple project, this
would be a good opportunity to build a relationship with a new firm.
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W. Koning expressed his concern re Yorba's workload.
The vote was 4 to 2 for RIM Architects.
J. Friend moved to forward the Board's recommendation to the Assembly, selecting RIM
Architects as a first choice and Jensen Yorba Lott as the second choice.
The Motion was seconded by R. Oswalt. There was a unanimous Roll Call vote.
H. Public Comments
Mike Dolph said that he had attended the meeting because of his interest in the Bayside
Fire Department Addition and wanted to get a little education on the process [of
selection]. He noted that he had not seen any criteria spelled out [for selecting a firm].
SL Adinolfi directed M. Dolph's attention to a portion of the Bid Documents where the
criteria for selection are spelled out and noted that the ARB Members have gone through
this process several times and are aware of the criteria and are very familiar with the
firms proposing.
J. Johnston added that the Board has seen all of the proposers over the last several years —
met face to face and interviewed all of the firms responding.
I. Board Member Comments
J. Friend thanked W. Koning for his email outlining the role of the ARB. He reminded
the Board that Tuck was a Member of the Board, although non - voting, and should be
treated as such. He also informed the Board that there had been some discussion among
Assembly Members on supporting a stipend for ARB Board Members and that he would
keep the Board posted.
G. Hacker mentioned that Stan Thompson also should be considered a contributing
member as a representative of the Hospital on projects relating to the Hospital.
J. Johnston questioned W. Koning about the NG lease at the pool site.
W. Koning said that Bud Cassidy had been working on that issue — he would talk to him
and email the Board.
There were no further Board Comments.
J. Adjournment
The meeting was adjourned at 8:02 pm.
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Respectfully submitted:
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/ �1 - /.....1_, � Date: iii/ a
haron Lea Adin. ,Project Assistant 7 / /
KIB Engineering/Facilities Dept.
c Ile Date: 7 -20 -20O 7
Scott Arndt, Chair
Architectural /Engineering Review Board
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