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12/08/2009 Regular Meeting WOMENS BAY SERVICE AREA BOARD — REGULAR MEETING II JAN - 7 2010 December 8, 2009 BOROUGH CLERK'S OFFICE Call to Order — 7:09 pm Members Present — John Isadore, George Lee, Dave Conrad, David Heuman, Jessica Horn, Scott Griffin, Amanda Henderson Excused — Guests — Dale Rice, Kevin Arndt Citizens Comments — None Approval of Minutes — November 10, 2009 Motion: - Lee made a motion to approve minutes of November 10, 2009 as presented. Seconded: Griffin Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Horn — ` Yes, Henderson —Yes, Griffin - Yes Motion Passed - 7 Ayes, No Nays. Old Business Fire Department — SOP Status — SOP on hold, discussed developing MB Fire SOP's at Joint Board Meeting with Bayside Board. Surplus of Old Engine — No update Energy Upgrades — Fire Department has contacted electricians to prepare SOW. Tanker 23 Repairs — Waiting scheduling for mechanics to complete repairs. IFSTA Manual Purchase — Delayed Hat Purchase — Bids to be obtained for purchase Fire Fitting Purchase — On hold, Purchase will require a new quote. 1 Motion: - Lee made a motion to implement a work order system for use as of January 1, 2010. Seconded: Isadore jj Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Horn — Yes, Griffin — Yes, Henderson - Yes Motion Passed - 7 Ayes, No Nays. New Business — Fire Department 3 None Road Service Area — Election of Officers A brief discussion regarding the role and responsibilities of the officer positions was held. Chair person — Lee nominated David Heuman for Chairperson Heuman accepted the nomination. Motion: - Lee made a motion to elect Heuman as Chairperson. Seconded: Isadore Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Horn — Yes, Griffin — Yes, Henderson - Yes Lee nominated Jessica Horn for Vice Chairperson. Horn accepted the nomination. Motion: - Lee made a motion to elect Horn as Vice Chairperson. Seconded: Griffin Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Horn — Yes, Griffin — Yes, Henderson - Yes 3 Fire hall Facility Use Agreement — No update on original draft copy. Awaiting updated version. Printer purchase — Purchase made awaiting delivery and installation. Road Service — Answering Service — Placed on hold until MIS has completed computer installation for the fire department. Nixon Ranch Survey — Awaiting final action by KIB Staff after legal description was received from the surveyor. Flooding Issue — Sargent Creek Road/Chiniak Drive — No work performed to date. KIB to clean areas at large cross road culverts on Sargent Creek. Tucker stated as of 10/5/2009 that this was still pending. Board should contact him when TC was in the area performing work. 11147 Womens Bay Drive culverts not repaired by the contractor. This has been two seasons with no action. Recycled asphalt — No work to date. Purchase of the "No Trespassing" signs. — Not ordered. Stop sign at Sargent Creek Road and Salmonberry Drive — Sign installed and removed within three days of install. Contractor to reinstall. Culvert snow markers — No progress report. Contractor to research Brush Pile — City done with project. Contractor to schedule machine use. Fire Department to bum pile. Kalsin Drive Drainage — Residents agree mailboxes can be moved. Locates needed prior to moving boxes or excavation. Conrad to meet with contractor to look at sight. October Flooding Event — Some work performed. Weather stopped due to freeze conditions. Work will continue if weather allows. Work Order Development — A brief discussion was held regarding the merits of using a work order system. 2 • Isadore nominated Amanda Henderson as Recording Secretary. Henderson accepted the nomination. Motion: - Isadore made a motion to elect Henderson as Recording Secretary. Seconded: Griffm Roll Call Vote — Lee — Yes, Heuman — Yes, Conrad — Yes, Isadore — Yes, Horn — Yes, Griffin — Yes, Henderson - Yes Officers to begin service in the positions as of the next scheduled meeting. Bells Flats Road — Wall residence Conrad stated that due to the recent flooding there is a build up of ice and water on Bells Flats Road due to a drainage shift at Maggie Walls driveway. This is a safety hazard for the road users. After discussion it was agreed that Conrad would meet with the contractor to discuss repair efforts and contact Isadore prior to implementing repair work. Next regular meeting scheduled for January 5, 2010 at 7:00 pm. Meeting to be held at the Womens Bay Fire Hall. Board Member Comments: - None Conrad made a motion to adjourn at 8:50 pm. The meeting was adjourned. g , 1 OW 1 Chairperson Witness 4