10/13/2009 Regular Meeting •ORGNAL
WOMENS BAY SERVICE AREA BOARD — ®r _ B,
REGULAR MEETING l
NOV 2 4 2009
October 13, 2009
Call to Order — 7:15 pm
BOROUGH CLERK'S OFFICE
Members Present — John Isadore, George Lee, Dave Conrad, Jessica Horn, Amanda
Henderson, Scott Griffin
Excused — David Heuman
Guests — Dale Rice
Citizens Comments —
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Dale Rice commented regarding the slow response of KIB MIS to install the KIB
computer system and software to allow reporting. He added that the copier /printer has
died and needs replacement. He added that he was concerned with the poor
communications associated with the landslide and his concern for emergency vehicle
access both during the initial slide period as well as the temporary road closures planned
for the clean up period.
Approval of Minutes — September 1, 2009 as amended
Motion: - Lee made a motion to approve minutes of September 1, 2009 as amended.
Seconded: Henderson
Roll Call Vote — Lee — Yes, Henderson — Yes, Conrad — Yes, Isadore — Yes,
Griffin — Yes, Horn - Yes
Motion Passed - 6 Ayes, No Nays.
Old Business
Fire Department —
SOP Status — SOP on hold, discussed developing KIB Fire SOP's at Joint
Board Meeting with Bayside Board. Further discussion with MB and both
boards required. General positive agreement was reached. Some joint
SOP's are in development.
Surplus of Old Engine — No update
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Energy Upgrades — Fire Department to contact electricians to discuss
types of fixtures appropriate to reduce energy costs and prepare a scope of
work.
Tanker 23 Repairs — Parts ordered and received. Manual printed.
Department to contact local mechanics for repair.
IFSTA Manual Purchase — Delayed
Hat Purchase — Delayed
Fire Fitting Purchase — Met with L.N. Curtis representative. Department to
request updated quote after the list was reviewed and reduced.
Fire hall Facility Use Agreement — Dale Rice presented a draft copy of an
agreement document for review and approval.
Motion: - Lee made a motion to accept the draft document for consideration and
review for approval.
Seconded: Henderson
Roll Call Vote — Lee — Yes, Henderson — Yes, Conrad — Yes, Isadore — Yes,
Griffin — Yes, Horn - Yes
Motion Passed - 6 Ayes, No Nays.
Motion: - Conrad made a motion to table further discussion on the facility use
agreement until further research can be completed.
Seconded: Henderson
Roll Call Vote — Lee — Yes, Henderson — Yes, Conrad — Yes, Isadore — Yes,
Griffin — Yes, Horn - Yes
Motion Passed - 6 Ayes, No Nays.
Conrad stated that as briefly mentioned by Mr. Rice the copier /printer at the fire
hall had died. He asked consideration that the cost for purchase of a new copier be
shared by the road and fire service areas as most meeting minutes and documents
are printed at the facility.
Motion: - Lee made a motion to expend and amount not to exceed $2500.00 for
the purchase of a new copier /printer with the costs to be shared by the two service
areas.
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Seconded: Griffin
Roll Call Vote — Lee — Yes, Henderson — Yes, Conrad — Yes, Isadore — Yes,
Griffin — Yes, Horn - Yes
Motion Passed - 6 Ayes, No Nays.
T -shirt Purchase request has been canceled. Offer was not honored by vendor.
Order received past the offer end date.
Roof repairs have been completed by Bernie Brothers and the check request has
been completed.
Plumbing repairs have been completed by Larry's Plumbing and the check
request has been completed.
Road Service —
Answering Service — Placed on hold until MIS has completed computer
installation for the fire department.
Nixon Ranch Survey — Awaiting final action by KIB Staff after legal description
was received from the surveyor.
Flooding Issue — Sargent Creek Road/Chiniak Drive —
No work progress to report. Board reviewed work to be performed in this area
KIB to clean areas at large cross road culverts on Sargent Creek. Tucker stated as
of 10/5/2009 that this was still pending. Board should contact him when TC was
in the area performing work.
11147 Womens Bay Drive culverts not repaired by the contractor. This has been
two seasons with no action.
Recycled asphalt — Uses of product discussed for the area. Isadore to contact Rob
Greene regarding securing an amount for road surfacing projects. The contractor
will have to load, haul and install the product at the service area's expense.
Purchase of the "No Trespassing" signs. — Not ordered.
Stop sign at Sargent Creek Road and Salmonberry Drive — Sign installed and
removed within three days of install. Contractor to reinstall.
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Culvert snow markers — No progress report
New Business —
Fire Department — None
Road Service Area —
Summer Maintenance / Grading — A brief discussion was held regarding normal
summer maintenance. Isadore stated that he had ordered grading as the weather
allowed. He stated that there were two grading events for the season to date.
Brush Pile Disposition — Isadore stated the Arndt was to contact the City of
Kodiak to find out if they were interested in chipping the brush and removing the
chips for the new compost site.
Project Development List —
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Isadore presented a summer 2009 work list. The Board reviewed the list and
discussed the work items on the list. Isadore stated that he had ordered TC
enterprises to begin brushing work prior to the start of the planned ditching.
Ditching and grading has begun on Ugak, Bells Flats Road, Sargent Creek Road,
Womens Bay Drive, and Birch Circle.
October Rain/Landslide event —
A brief discussion was held regarding the temporary repairs and clean up
performed after the storm. Several members stated that thanks are due to Mr. John
Hill for performing a majority of the repairs fro TC Enterprises. Comments were
made that we were lucky the ditching performed to date had been completed prior
to the storm as things would have been much worse.
A list is to be prepared documenting the work performed and work required due
to the storm. It was suggested that the contractor specifically identify the work as
"storm damage" on the invoices for potential disaster money application.
Next Regular Meeting to be held on November 10, 2009, 7:00 pm at the Womens
Bay Fire hall.
Board Member Comments:
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i Lee inquired regarding the status of the election. Official results were not
available until after election certification.
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Griffin stated the members should be cautious due to multiple planned road
closures for the area due to road repairs and rocket launch closures.
MOTION: Lee made a motion to adjourn.
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I Meeting adjourned at 9:10 pm
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1 Cliirperson Witness
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