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08/04/2009 Regular Meeting Dat 44At WOMENS BAY SERVICE AREA BOARD — Si g REGULAR MEETING OCT 2 8 2009 August 4, 2009 Call to Order — 7:00 pm L Members Present — George Lee, Dave Conrad, Amanda Henderson, David Heuman Excused — Jessica Horn, John Isadore, Scott Griffin Guests — Dale Rice Citizens Comments —None Approval of Minutes — June 30, 2009 Motion: - Heuman made a motion to approve minutes of June 30, 2009 as presented. Seconded: Henderson Roll Call Vote — Lee — Yes, Henderson — Yes, Heuman — Yes, Conrad — Yes Motion Passed - 4 Ayes, No Nays. Old Business Fire Department — SOP Status — SOP on hold, discussed developing KIB Fire SOP's at Joint Board Meeting with Bayside Board. Further discussion with KIB and both boards required. General positive agreement was reached. Some joint SOP's are in development. Surplus of Old Engine — No update Energy Upgrades — Project to be pursued this fiscal year. (FY2010) Tanker 23 Repairs — Parts ordered and received. Manual printed. No further action to date. Department to contact local mechanics for repair. IFSTA Manual Purchase — Delayed Hat Purchase — Delayed Communications Grant— Completed — Programming issue corrected at minimal cost to the department. 1 Scott Bottle Purchase — In progress. Bid verified with vender — Eagle Safety of Anchorage. Purchase Request in process for 5 ea — 45 minute Scott Cylinders Road Service — Answering Service — ACS switch over completed. KIB may already have the phone answer service in place and Service area may be able to access system for little or no cost. Griffin not available for follow up comment. Brief discussion identified members concern regarding follow up and maintenance of the system. Nixon Ranch Survey — Awaiting final action by KIB Staff after legal description was received from the surveyor. Flooding Issue — Sargent Creek Road/Chiniak Drive — Awaiting delivery of materials by contractor. No work progress to report. KIB to clean areas at two large cross culverts on Sargent Creek. Lee stated no "project list" was provided by the chair for review or comment. Conrad added he talked with Isadore who had stated he did not publish the list but had done a drive around with the contractor. List to be completed and e- mailed to board members. A brief discussion was held regarding older work ordered but never pursued or completed. Lee asked about the reestablishment of the abandon road section of Alitak Drive. Conrad stated with the opposing opinions of the residents and the cost of engineering required by the KIB, this project was never pursued. Conrad stated that with looking at old minutes, the culverts at 11147 Womens Bay Drive were never repaired by the contractor. This has been two seasons with no action. A discussion was held regarding procuring recycled asphalt from the State Rezanof repair job. Conrad stated that Isadore had contacted Rob Green. The State will stockpile the material and make a decision regarding how much of the product could be obtained by the service area. The contractor will have to load, haul and install the product at the service area's expense. Purchase of the "No Trespassing" signs for the Sargent Creek Road rock stock pile was not completed. Purchase to be conducted in conjunction with a KIB sign purchase. 2 Stop sign at Sargent Creek Road and Salmonberry Drive — Si not installed. P � g ri'Y Sign Contractor to be contacted. New Business — Fire Department — Dale Rice presented a Facility User Agreement that defined the uses and requirements for groups other than the Board and Fire Department use of the Fire Hall facility. The Board held a brief discussion of the document and potential additions. Motion: Heuman made a motion to accept the Facility User Agreement for review and fmalization prior to implementing the use of the document. Seconded: Henderson Roll Call Vote — Lee — Yes, Henderson — Yes, Heuman — Yes, Conrad — Yes Motion Passed - 4 Ayes, No Nays. Conrad discussed the Joint Work Session with the Fire Protection Area #1 Board. He outlined the topics: Tax incentive for property owner /members, Building Addressing Project. He stated that no business was finalized as this was a preliminary meeting. Conrad stated that the Department was looking at Fire Reporting Software. This P g software package is the same as Bayside and the City of Kodiak are using. It would allow for document sharing with the KIB electronically via the interne connection. A decision would be made and brought to the Board for action. A discussion was held regarding all members looking at work for the "work Project List ". Consensus was that more members need to participate in the development and follow up of the list and work ordered. Next Regular Meeting to be held on September 1, 2009, 7:00 pm at the Womens Bay Fire hall. Board Member Comments: Lee stated that he received an election packet as his term was expiring this year. He encouraged others to either run for the Board or pursue new residents that may be interested. Lee commented that he intended to run for another term. MOTION: Heuman made a motion to adjourn. 3 Seconded: Henderson Meeting adjourned at 8:30 pm G Nat C irperson W * ess 1 y i 4 2