06/02/2009 Regular Meeting r
WOMENS BAY SERVICE AREA BOARD —
REGULAR MEETING AUG 2 6 2009
June 2, 2009
Call to Order — 7:10 pm _ _ _._ _
Members Present — John Isadore, Scott Griffin, Dave Conrad, David Heuman, George
Lee
Excused — Jessica Horn
Guests — Dale Rice
Citizens Comments —None
Approval of Minutes — May 5, 2009
Motion: - Conrad made a motion to approve minutes of May 5, 2009 as presented.
Seconded: Griffin
Roll Call Vote — Isadore — Yes, Griffin — Yes, Lee — Yes, Heuman — Yes, Conrad
— Yes
Motion Passed - 5 Ayes, No Nays.
Old Business
Fire Department —
SOP Status — SOP being developed and reviewed.
Surplus of Old Engine — No update
Energy Upgrades — Project placed on hold for next fiscal year. (FY2010)
Tanker 23 Repairs — Parts ordered and received. Manual printed. No
further action to date.
IFSTA Manual Purchase — FY2010 Delayed
Hat Purchase — FY2010 Delayed
Demolition Saw Purchase — Completed and in service
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Communications Grant — Completed — One programming issue found.
Fire hall Boiler Replacement — Completed — Minor items remaining as of
June 27. Two items charged for work not in scope.
Dale Rice stated that Lash Corporation met with KIB staff to discuss
approval of sub division along Old Woman Mountain. Rice was requested
to send a letter to the local Fire Marshal with the fire department concerns.
KIB staff stated the road grades were within code requirements.
Scott Bottle Purchase — Delayed — FY2010
Road Service —
Crack Seal Project — Completed
Answering Service — On hold. Awaiting ACS switch over to allow for DSL
service. KIB may already have the phone answer service in place and Service area
may be able to access system for little or no cost.
Nixon Ranch Survey — Awaiting final action by KIB Staff after legal description
was received from the surveyor.
Flooding Issue — Sargent Creek Road/Chiniak Drive —
Isadore stated that the remaining work to complete that was previously discussed
was to replace the lower Chiniak Drive culvert and place material to divert the
drainage into the main ditch line. Complete the two sections of the berm near the
bus stop location. Culverts and materials have been ordered by Contractor.
Baker is working on the resident drainage with neighbors.
MB to clean areas at two large cross culverts on Sargent Creek.
Service Board to follow up KEA project and improve ditch in front of the Haight
property. Board to research MB Code for driveway installation requirements.
Board agreed to install one driveway culvert in front of the Haight property, clean
out and improve ditch line. No vote was taken until further fact finding has been
accomplished. The Board committed to look at that work for the spring/summer
work period.
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New Business —
Fire Department —
Grant Participation — Rural Emergency Services Communication Grant - Conrad
stated that the department would like to pursue the grant opportunity. Without
total grant knowledge he requested consideration to commit $2500.00 for
matching funds if required.
Motion: Lee made a motion to expend up to $2500.00 as matching grant monies if
required and directed the fire department to proceed with grant application.
Seconded: Griffin
Roll Call Vote — Isadore — Yes, Griffin — Yes, Lee — Yes, Heuman — Yes, Conrad
— Yes
Motion Passed - 5 Ayes, No Nays.
Facility Maintenance Issues - A brief discussion was held regarding the possible
upgrade of the facility lighting fixtures to conserve energy in both the common
areas and apartment.
Road Service —
Project List — FY2010 — The Board agreed to develop a written guidance list for
1 the upcoming fiscal year. Isadore stated he would meet with the contractor and
begin the development of the list and e-mail the draft to members.
I Board Application Review — The Board reviewed the application of Amanda
Henderson.
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I Motion: Lee made a motion to accept and forward the application to the KIB
Clerk for KIB Assembly action.
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Seconded: Isadore
Roll Call Vote — Isadore — Yes, Griffin — Yes, Lee — Yes, Heuman — Yes, Conrad
— Yes
Motion Passed - 5 Ayes, No Nays.
1 Board Member Comments:
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Lee stated that the damaged culvert at 11147 Womens Bay Drive has not been
repaired. He stated that this is actually old business that has never been
accomplished. Isadore stated he would discuss the matter with the contractor.
Lee stated that he had been contacted by residents that live on and around Bells
Flats Road regarding the consideration of the pit lease extensions. He stated that
he believed that Brechan Enterprises has not historically been a good neighbor
and that the Board may want to get involved. He added that his neighbors are tire
of the dust, noise and danger that exists as a direct result of pit operations.
He discussed the original plans for reclamation of the area had been dropped from
the lease conditions which was a change that also has disturbed residents.
The Board conducted a general discussion regarding the topic but consensus was
that this is not a direct Road Service Board problem with the exception of
working with Brechan to attempt to control the dust and the safety issues with the
road and large truck traffic.
Next Regular Meeting to be held on June 30, 2009, 7:00 pm at the Womens Bay Fire hall.
MOTION: Griffin made a motion to adjourn.
Seconded: Heuman
Voice Vote — Unanimous vote, All Ayes — Meeting adjourned at 8:45 pm
C airperson Witness
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