04/01/2009 Regular Meeting 1
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SOLID WASTE ADVISORY BOARD
REGULAR MEETING MINUTES
April 1, 2009 @ 5:15 PM SEP 2 `+ 2009
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Borough Conference Room I _
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Call to Order
Chair Altenhof called to order the Regular Meeting of the SWAB at 5:15pm on April 1, 2009 at
KIB Conference Room.
Roll Call
M. Barber conducted a roll call and a quorum was established. The following persons were present:
Board Members Present Not Present Excused
Altenhof, Barry ✓
Harrington, Cindy ✓
Mahoney, Ed ✓
Murdock, Laurie ✓
Owen, Marion ✓
Pillans, Rick ✓
Szabo, Nick ✓
Also in attendance were: Ex- Officio Member: Chris Lynch, Woody Koning, Engineering & Facilities
Director, Carol! Mahoney, Alaska Waste, Pat Szabo, Debi Hall, Louise Stutes and Dr. Bob Johnson.
Reading of Mission Statement
To assist and advise the Borough Assembly in identifying solutions to solid waste management
by collecting and reporting varied viewpoints, sponsoring public outreach, and developing
specific projects with a focus on waste reduction, reuse and recycling.
Approval of Agenda
It was Moved, B. Altenhof and seconded to Amend the Agenda -Item 5b) by removing March 4,
2009 minutes and add the words to Item 8b) Vote to accept revisions to Draft RFP. Motions
Carried by a unanimous voice vote.
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Approval of Minutes
It was Moved, C. Harrington and seconded to Approve the Minutes of February 4, 2009.
Motion Carried by a unanimous voice vote.
Visitor Comments
P. Szabo told the Board N. Szabo was out of town on family business and was very sorry he
wasn't able to attend the meeting. She told the Board curbside pickup isn't appropriate area
wide. There are too many problems in the outlying areas. Bears, long distances between
houses and roads that don't lend themselves to big garbage trucks. She felt the RFP didn't
allow for any kind of proposal other than curbside pickup and said if the responder offered any
other they would be considered non - responsive. She handed out N. Szabo's comments on the
RFP.
Dr. Bob Johnson told the Board he had originally spoke in favor of the RFP, but since he has
thought about it and there have been some objections to curbside pickup where there are bear
problems in the remote areas, he thought the objections were appropriate and believed the
Board had probably already considered them. He said the "Pay As You Throw" feature must be
retained, which would act as an incentive for people to recycle. Remote area problems could
be resolved by using a station for people to deliver their garbage and recyclables. He told the
Board they were doing a great job.
L. Stutes told the Board she would like to see flexibility in the RFP and hoped the Board would
take into consideration the comments that were made.
Old Business
None
New Business
a. Election of Chair
It was Moved, C. Harrington and seconded to re -elect B. Altenhof as Chair. Motion Carried by a
roll call vote. B. Altenhof, C. Harrington, L. Murdock and M. Owen voting yes and E. Mahoney
voting no.
b. Vote to Accept Revisions to Draft RFP
It was Moved, M. Owen and seconded to Accept Revisions to Draft RFP. Discussion followed
and some points that were made were amending the RFP prior to the joint work session with
the Assembly, language in Scenario C from the Plan, potential contractor comments, cart sizes
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and cost, and the evaluation criteria. Motion Carried by a voice vote with B. Altenhof, C.
Harrington, L. Murdock and M. Owen for and E. Mahoney against.
Visitor Comments
P. Szabo told the Board as she was reading the exceptions, or the "opt out" curbside, she felt
that seemed to be directed at individuals and she believed N. Szabo's point was allowing
potential bidders to propose a system for the more remote areas where there would be a
collection center included but not limited to.
Board Comments
C. Lynch said she was glad the Board was moving forward and feels it's good to get the RFP on
the street so proposals can be received and the experts can say how they would handle the
garbage.
M. Owen said she was also glad they were moving forward.
L. Murdock told the Board they've been going back & forth over Parliamentary Procedure and
no offense to N. Szabo but she felt it was uncalled for and inappropriate of N. Szabo to write a
letter to the paper and express his views in that forum. She said he had expressed his views at
the Board meeting and it should have stayed there. She was glad they are moving forward.
E. Mahoney stated he didn't know where the Borough was with codes and thought a lot of
them would need to be changed once the RFP was out.
W. Koning told the Board he attended the Kodiak Road System Inter Agency Bear Safety Work
Group and he was impressed by the cooperation of the agencies to protect people and bears.
He explained to the group the work that the SWAB was working on He told the group about
the public outreach position and an enforcement position.
C. Harrington said she has appreciated the process. She told the Board she felt confident the
RFP is the right step at the right time. Move forward and get it out there on the streets. Ask
the experts how we deal with this one small piece of the plan. She said she's looking forward to
the education meeting being held the following evening along with the joint work session.
B. Altenhof told the Board none of the language is going to be perfect, he thought what
changes they voted to make in the RFP language were reasonable changes and felt it addressed
a lot of the issues the public had brought to the Board. He said he agreed with the Board
members about needing an Outreach position and hoped the Borough Manager could find
money in the budget somewhere to make it happen. Changing habits is the backbone of the
problem.
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Meeting Scheduled
Chair Altenhof told the Board the next regular work session is scheduled for Wednesday, April
15, 2009. There will be a joint work session Thursday, April 2, 2009 at 8:30pm.
Adjourn
There being no further business the meeting was adjourned at 6:10pm.
SUBMITTED BY:
Date: q I (09
Mary J. Ba er ecretary
KIB Engin n acilities Department
APPROVED BY:
tgell , Date: 1/40 o,
Barry Altenhof, Chair
Solid Waste Advisory Board
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