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03/04/2009 Regular Meeting 4 i 1 x SOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES March 4, 2009 @ 5:17 PM ; SEP 2 4 2009 Borough Conference Room Call to Order Chair Altenhof called to order the Regular Meeting of the SWAB at 5:17pm on March 4, 2009 at KIB Conference Room. Roll Call J. Basuel conducted a roll call and a quorum was established. The following persons were present: Board Members Present Not Present Excused Altenhof, Barry ✓ Harrington, Cindy ✓ Mahoney, Ed ✓ Murdock, Laurie `� ✓ Owen, Marion ✓ Pillans, Rick '� ✓ Szabo, Nick ✓ ✓ Also in attendance were: Woody Koning, Engineering /Facilities Director. Ex- Officio Members: Chris Lynch and Mark Kozak. Reading of Mission Statement To assist and advise the Borough Assembly in identifying solutions to solid waste management by collecting and reporting varied viewpoints, sponsoring public outreach, and developing specific projects with a focus on waste reduction, reuse and recycling. Approval of Agenda It was Moved, C. Harrington and seconded by to Approve the Agenda. Motion Carried by a unanimous voice vote. Approval of Minutes None N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \04 March 2009 Citizens Comments Louise Stutes felt the board should be more concerned about the RFP process and its time limits and to address the landfill issue. Reports — Draft RFP comment procedure Engineering/Facilities Director Woody Koning announced the draft RFP is out now and noted the public can submit their comments, discussions, regarding the draft RFP in writing to the Environmental Specialist Tracy Mitchell by fax, e-mail, or drop it off. Questions will be responded to on the website. There were concerns about the dates /timeline process of the RFP. E. Mahoney said "for the record" it's a sad day that they can't act as a board, come the distance they've come and not be able to comment on the draft RFP. He thought the board was guaranteed to have the right to have a work session with the Assembly to set the schedule up. Consensus of the board was to meet at a special meeting on Tuesday, March 10, 2009 to receive comments on the solid waste collection draft request for proposals. Staff was given direction to get with the Clerk's office and put out a special ad in the paper regarding the SWAB Special meeting. Old Business None New Business a. Approval of SWAB Logo Chair Altenhof asked for a Motion. There was discussion and the consensus of the Board was to Approve the SWAB Logo as the Bear, Eagle & Forget Me Nots. b. Election of Chair E. Mahoney made a Motion to nominate C. Harrington as Chair. C. Harrington made a Motion to nominate B. Altenhof as Chair, and it was seconded. C. Harrington told the Board she didn't have the time to Chair the board. Motion was rescinded. c. Election of Vice -Chair N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \04 March 2009 E. Mahoney made a Motion to nominate C. Harrington as Vice - Chair, and it was seconded. Motion Carried by a unanimous voice vote. Visitor Comments L. Stutes told the Board she would like to see them address the life of the landfill and pursue the permit process. Board Comments C. Harrington said she looked forward to working with the board next week. E. Mahoney wondered who the evaluation team was going to be. He told the board that the webpage says the landfill will be filled up in 2014 and thought L. Stutes comments were legitimate. Another thing he pointed out to the board was that other business entities weren't listed on the webpage for scrap metal. M. Kozak asked for an update on the life of the landfill. He said it seems that items received from the consultant have been presented in a rush manner. He said there's been public comment that when they've addressed the board they didn't feel their concerns were addressed. M. Owen agreed with the concern about the landfill. She told the board nothing is going to happen unless there is a permanent public outreach. She said there needs to be a public relations person to educate the public and they need to be informed. Nothing is going to be able to be implemented when the RFP comes back without public outreach. C. Lynch told the board their number one task was to take control of the solid waste management plan and to move that process forward. The collection RFP is one small portion. There are seven other items that need to be addressed. For the board to think about permitting at the landfill, that is in the weeds. The board recommends policy not tasks. B. Altenhof echoed C. Lynch's comments. He told the board they were tasked with making broad policy decisions rather than dwelling on specific technical details. He also echoed Owen's statement about needing a public outreach person. Meeting Scheduled Consensus of the board was to meet at a Special Meeting on Tuesday, March 10, 2009 in the Borough Conference Room at 5pm to receive comments on Draft Solid Waste Collection RFP. N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \04 March 2009 Adjournment There being no further business the meeting was adjourned at 6:32pm. SUBMITTED BY: 40, Date: cr I (o (69 Mary J. B. per ecretary KIB Engineering/Facilities Department APPROVED BY: /.1rAriv Date: ' / `e (P9 Barry Altenhof, Chair Solid Waste Advisory Board N: \EF \Baler Facility \Solid Waste Advisory Board \FY2009 \Minutes \04 March 2009