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2008-06-24 Regular MeetingKODIAK ISLAND BOROUGH PARKS & RECREATION COMMITTEE REGULAR MEETING -JUNE 24, 2008 MINUTES CALL TO ORDER The regular meeting of the Parks & Recreation Committee was called to order at 7:00 p.m. by CHAIR SIROFCHUCK on June 24, 2008 in the KIB School District Conference Room. ROLL CALL Committee Members =Present Excused Absent ~ Others Present Mike Sirofchuck-Chair X _- ;Bud Cassidy _ :Pam Foreman X _._ Community Development Dept. .. :Hans Tschersich Kevin Foster __Jeff Huntley----------- Patrick Saltonstall _Andy Schroeder---_-----_ ': Cassandra Juen~er X ~ -~----X----~ X -:---_____X ___-- ~ X ~ :Sheila Smith X _ ~ Communi DeveloQment-___- --------------~----------~---------------------- ----~ - -- -- ----TCraig Johnson ------------__-_-~ -- -- ----------------- ~ ~ Dave Ki__~--__- Lori Demi _ X _ `Kevin Murphx-_ - ~ = X T - --- -- Ian Fu-~---~-~-----~- ~-X ~- --- -- Chris Lvnch ~ X Tuttle X A quorum was established. VICE CHAIR FOREMAN MOVED TO EXCUSE COMMITTEE MEMBER FOSTER and COMMITTEE MEMBER DEMI. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and it CARRIED by unanimous voice vote. VICE CHAIR FOREMAN requested at the next meeting they clarify the attendance issues. III. APPROVAL OF AGENDA COMMITTEE MEMBER SALTONSTALL MOVED TO APPROVE the agenda as presented. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and it CARRIED by unanimous voice vote. MINUTES OF PREVIOUS MEETING VICE CHAIR FOREMAN MOVED to approve the March 11, 2008 minutes and the March 25, 2008 minutes as presented. COMMITTEE MEMBER SALTONSTALL SECONDED the motion, and it CARRIED by unanimous voice vote. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no audience comments or appearance requests. OLD BUSINESS June 24, 2008 Parks & Recreation Committee Meeting Minutes Page 1 of 4 A) Trails Plan RFP Cassidy stated he is moving forward on the RFP, and he'll present a rough draft late July so changes can be made as a group, and then get it advertised so we can potentially have a fall take off meeting. We have a little money in this years' budget, a little money in next years' budget and some potential grants. We have a lot of the information akeady we just need to collate it. It's in the forms of GPS and GIS data, word documents, and spreadsheets. The goal is to have someone come help us put it into the form, do presentations to the public through the committee, and move forward with this long awaited plan. Sirofchuck requested the draft RFP be emailed to the committee members to review and send comments and suggestions to staff. Cassidy stated he will probably suggest using Parks & Rec as the reviewing committee as we go through the responses we will rank and rate them, and if you would like to interview folks we can have them come down. NEW BUSINESS A) Access to Mission Beach -Craig Johnson Johnson stated the Mission Beach area has been a public use area for many years. The area between Mission Beach and the Mission Road Right-of--Way the Baptist Mission owns. Johnson is here with the permission of Trevor JonesBaptist Mission and the residents around Mission Lake .Jones does not want to give the property to the borough, nor does he want it to be called a park, but he has no objections to the public using it. Johnson is requesting: 1. Move the dumpster. 2. A park bench. 3. A picnic table (if public use was ever restricted the bench and picnic table would be returned). 4. Parking barriers to define parking. Johnson also said when Brechan does the road work they will provide the fill to make the parking area slope towards the water to prevent it from becoming a muddy hole. He said Jones would prefer to have only one access, and would like the dumpster to be moved where it's sheltered from the wind due to garbage blowing out of the dumpster. During discussion it was suggested to put up a sign saying "Please respect private property," and to put a bear proof dumpster so the wind can't blow the lid up. Cassidy suggested an agreement between the Baptist Mission and the Borough, and bring that area under some kind of insurance umbrella. It was the consensus of the committee to support this effort. B) Proposed Ball Field at the Dark Lake Fields -Ian Fulp Fulp showed a drawing of the Dark Lake Baseball Field stating the only existing ball field is in the upper right corner. He said the site is flattened out and has shot rock but it just needs to be finished. He plans to put money into his budget to develop it. He just needs the OK from the borough. Fulp said they have enough topsoil to put on it, and he thinks the city could build it. Fulp stated the softball league has pretty much shut down due to not having anywhere to play because baseball has priority over softball, so softball would get priority use here. Having this field might help alleviate some of the stress on Baranof Park's football and softball fields and give the softball players somewhere to play. During discussion, it was the consensus of the committee to support this effort. June 24, 2008 Parks & Recreation Committee Meeting Minutes Page 2 of 4 COMMITTEE MEMBER TSCHERSICH MOVED to recommend the development of a softball field within the Dark Lake Recreational Complex. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and it CARRIED by unanimous voice vote. CHAIR SIROFCHUCK stated this is on our CIP list. COMMUNICATIONS A) Letter re: Prohibited Motorized Vehicle Use on Sometimes Island & Bruhn Point dated May 19, 2008 B) Letter re: narrow Cape Public Use Area dated May 16, 2008 Cassidy gave a brief report on the letters. REPORTS A) Meeting schedule: • July 8, 2008 regular meeting at 7:00 p.m. in the KIB School District Conference Room. • July 22, 2008 regular meeting at 7:00 p.m. in the KIB School District Conference Room. CHAIR SIROFCHUCK stated he will not be at both meetings due to being in the field. COMMITTEE MEMBER SCHROEDER said he will be gone July 22na Cassidy said he will be out of town on July 8th. FOREMAN stated she has been disturbed by not having a meeting since March. We are supposed to be looking at P&Z stuff and we haven't seen a thing since March. We need to be tracking anything with an easement that's going through P&Z. Cassidy stated we will start sending the committee P&Z agendas. It was the consensus of the committee to have one meeting in July and August, and maybe September -July 22°a, August 26th and September 23`a Foreman feels it's time for a field trip to the parks to identify some projects for the CIP List so we can talk about it at the July meeting. AUDIENCE COMMENTS Dave King stated an inner city trails plan for Homer was introduced to the Planning & Zoning Commission at the June 18th meeting. COMMITTEE MEMBERS' COMMENTS COMMITTEE MEMBER TSCHERSICH stated he wrote a letter about the damage to the reservoir site and nothing has been done. COMMITTEE MEMBER SCHROEDER said he addressed the City Council for urban trail projects and made recommendations. There's also a project this weekend for the Island Lake Trail at 9:00 am on Saturday and continuing on Sunday. Cassidy stated he promised SCHROEDER he would provide pizza for the volunteers. If P&R members would volunteer we could advertise in the paper saying 5 P&R members may be partaking in a trail building exercise. COMMITTEE MEMBER HUNTLEY asked about the 3 way agreement between the Borough, the City, and the School District and the money put into the budget for maintenance of parks, and June 24, 2008 Parks & Recreation Committee Meeting Minutes Page 3 of 4 the committee was supposed to get reports of what work was done but never heard anything else about it. COMMITTEE MEMBER SALTONSTALL said he was encouraged to talk to the Native Corporations regarding what the P&R can do for them in terms of fixing the trails. CHAIR SIROFCHUCK said he attended the Planning & Zoning work session where the Winter Rules of the Lake were introduced and he spoke briefly about the purpose and history behind the rules. He also attended the regular meeting where a resident of the Mission Lake area felt there was no need for rules for Mission Lake. The Planning & Zoning Commission agreed so Mission Lake was dropped from the rules. Someone needs to go to the Assembly meeting when they are introduced to remind them that they wanted P&R to do this. CHAIR SIROFCHUCK also said when we do the Trails Plan we should ask the Assembly for an island wide mailing with a postcard to every mailbox that says "The Kodiak Island Borough is creating a Trails Plan for the Kodiak road system" with some tentative dates included. He wants to avoid people saying that they didn't know about it. We need to go beyond radio and newspapers to get the word out. Dave King stated while he was in Washington he noticed anyone doing a rezone, variance, or subdivision is required to post signs on the property for 30 days. VICE CHAIR FOREMAN stated there was a similar instance a couple of years ago regarding meetings being held that no one knew about so they put up sign on the corner a couple of days before the meeting and the attendance went up. ADJOURNMENT CHAIR SIROFCHUCK requested a motion to adjourn. VICE CHAIR FOREMAN MOVED TO ADJOURN the regular meeting. The motion was SECONDED by COMMITTEE MEMBER HUNTLEY, and it CARRIED by unanimous voice vote. The meeting adjourned at 8:25 p.m. ~ PARKS By: ATTEST BY~ ~P~~~l L(~ ~ Sheila Smith, Secretary Community Development Department DATE APPROVED: July 22, 2008 KODIAK ISLAND B Chair June 24, 2008 Parks & Recreation Committee Meeting Minutes Page 4 of 4