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03/17/2009 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING/PUBLIC HEARING MARCH 17, 2009 @ 7:30 p.m. BAYSIDE FIRE HALL CALL TO ORDER CHAIR DOLPH, called the meeting to order at 7:34 p.m. ROLL CALL Members present were C. Davidson, Chair M. Dolph, R. Nelson via teleconference, J. Pickett and D. Canavan. A quorum was established. Also present was M. Barber, recording Secretary, Kodiak Island Borough. Visitors present were S. Arndt, D. Carstens, C. Law and D. Mathers. APPROVAL OF AGENDA It was MOVED, C. Davidson and seconded to approve the Agenda. Motion Carried by an affirmative voice vote. APPROVAL OF PREVIOUS MINUTES None ACKNOWLEDGE RECEIPT of FINANCIAL REPORT It was MOVED, R. Nelson and seconded to Acknowledge Receipt of the Financial Report. Motion Carried by an affirmative voice vote. VISITOR COMMENT (Other than public hearing items) None STAFF REPORTS: A. Borough Staff Report None B. Chair's Report N:\EF\Service Districts\Fire Protection Area No. 1\Minutes\Mtg Minutes 2009\Draft Minutes 3.17.09.Doc Chair Dolph told the Board Chief Himes is recuperating from a minor surgical procedure and he regretted not being able to make the meeting, but he didn't have anything to report. Chair told the Board there are a number of handouts, 1-Architectural Bid results with a little bit of what the financial picture is going to look like and the annual budget. OLD BUSINESS: A. Architectural Update: Bid Result (possible action.) Chair Dolph discussed the Bid Tabulation with the Board and said Borough Projects Dept. was checking the bidder's qualifications. Chair Dolph explained the Borough Finance Director's calculations of cost if the Board chose to raise the Mill Rate. He told the Board what they may need to do is lend a recommendation to the Borough Projects Department and the Assembly on what the Fire Protection District would like to see as far as ratifying the bid and selection options. Discussion followed and some points made were no additional indebtedness, no mill rate increase, consider bare bones building and would like to see local subcontractors on project. Chair Dolph asked the Board how much money they wanted to spend and wanted to know if it would be smart to only go with the base bid. Consensus of the Board was to go with the base bid along with Alt #1, 3 & 4 and to hold a special meeting the following week once the Borough Projects Dept. finishes their review of the contractor. NEW BUSINESS: A. Approval of 2010 Annual Budget & Work Plan It was MOVED, D. Canavan and seconded to Approve the 2010 Annual Budget and Work Plan. Chair Dolph closed the Regular Meeting and opened the Public Hearing specific to the 2010 Annual Budget & Work Plan and asked that visitors limit their comments to 5 minutes. PUBLIC COMMENTS S. Arndt told the Board he had hoped they would have a work session the previous week to discuss the budget and would like to see them go through it line by line. He handed out a five year budget listing to the Board and made suggestions on amounts to budget. D.Carstens asked the Board about the volunteer stipends, continuing education and travel expenses and cautioned the Board about cutting these costs. Chair Dolph closed the public hearing at 9:25pm and opened the regular meeting. BOARD MEMBER COMMENTS J. Pickett -None N:\EF\Service Districts\Fire Protection Area No. 1\Minutes\Mtg Minutes 2009\Draft Minutes 3.17.09.Doc D.Canavan thanked S. Arndt for his work and input on the budget. Would like to make sure the Board keeps the education and training funding in the budget. Chair Dolph also thanked S. Arndt for his input. He told the Board they would go over the proposed FY2010 budget. There was discussion over the amounts allocated on different line items. It was Moved, D. Canavan and seconded to Approve the Amended Motion to accept the budget for FY2010. Motion Carried by a roll call vote. VISITOR COMMENTS S. Arndt thanked the Board for allowing him to present his ideas for the budget. BOARD MEMBER COMMENTS D.Cananvan thanked everyone for showing up and giving their comments. J. Pickett thanked the visitors for showing up and thanked S. Arndt for his input. Chair Dolph echoed the other Board member comments. Thanked everyone for showing up and their input. He said they still have a bit of road work ahead with the new building. MEETING SCHEDULE Chair Dolph told the Board they will have a special meeting the following Tuesday, March 24, 2009 to make recommendation to the Assembly of the bid award. ADJOURNMENT There being no further business before the Board the meeting adjourned at 11:07pm. N:\EF\Service Districts\Fire Protection Area No. 1\Minutes\Mtg Minutes 2009\Draft Minutes 3.17.09.Doc SUBMITTED BY: Mary J. rb KIB Engi eering/Facilities Department Date: ~ t 9 © 9 APPROVED BY: ike Dolph, Chair Fire Protection Area No. I Board Date: / y~~~y1A-~j.- per/ N:\EF\Service Districts\Fire Protection Area No. 1\Minutes\Mtg Minutes 2009\Draft Minutes 3.17.09.Doc