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03/04/2009 Board MeetingMinutes f~ wj . ~~ Architectural Review Board Meeting ' r ": ~, , ~~a.: _~ ~~ L~`~~ March 4, 2009 KIB Conference Room A. Call to Order The Chair called the meeting to order at 5:35 pm. B. Roll Call ARB Members present were Scott Arndt, Gregg Hacker, Jerroll Friend, Brent Watkins and Peter Malley. A quorum was established. Also present were Ken Smith and Jessica Wolfe representing the KIB; Tony Yorba, Jensen Yorba Lott, Inc. telephonically. C. Approval of Agenda BW made a motion to approve the agenda. PM seconded the motion. Roll call vote was unanimous. D. Approval of Minutes JF motioned to approve the minutes of 2/25/09 as submitted. PM seconded the motion. Roll call vote was unanimous. E. East Elementary Windows/HVAC TY noted that he will have updated drawings next week that will show an added 1" sill to the window framing to support the new center mullion. F. Old Harbor 65% drawings Old Harbor 65% Scott Bonney entered the meeting at 5:45 pm. JW telephoned TY while KS set up projector and computer for GoTo Meeting. Floor was turned over to TY. TY discussed changes that had been incorporated into the design since the last meeting while showing drawings on the projector. • The mechanical engineer has reconfigured so there will be no roof penetrations. • There will be a separate boiler exhaust. ARB Minutes 090304 continued from 090225 Old Harbor 65%,Larsen Bay roof report.docx Page 1 of 4 • The fuel contaminated plywood in the mechanical room will be removed and replaced. • Insulated supply/return oil piping will be added on the outside of the building. • A vapor barrier and insulation will be added in the crawl space. • Mechanical ventilation will be added to the crawl space. • R60 insulation will be used in the roof joists. The joists will be 22" deep to allow for 3" of ventilation space. • The roof vent will be against the gym wall. • The sink in the women's toilet room will be moved as requested. The sink in the men's toilet room must stay where it is due to conflicts with the existing room configuration • The stairs will be moved against the wall. • The shower heads will be moved so they no longer point towards the drying area. • TY is researching the best way to level the existing gym floor. • The gym flooring material will be the same as North Star and Ouzinkie. • The existing bleachers will be reused. • It will be necessary to meet with KIBSD personnel (GH) to determine what equipment will be used in various rooms. • The storage mezzanine will have stair access and a fence with a gate for forklift access. • The concrete mix design will specified so that Contractor will be assured success given the remote location; sack numbers, psi and air entrainment will be specified (6 sack for walls, 7 sack for slab). • The building will be built to essential building specifications. • The slab on the outside of the building will be covered by a canopy. • The interior perimeter walls will have exposure to water so a concrete curb will be built for protection. • TY to show insulation below slab on drawings. • TY to check with structural engineer about the possibility of showing the interior curb as a continuous pour with the stem wall. • Ice and water shield will be used between the existing and new walls. • The option will be given for the Contractor to use insulated foam forms. • TY will show a 3/" garage door notch for roll up door. • TY will check with structural engineer about the necessity of having a seismic expansion joint between the new and existing walls. • TY will have the structural engineer issue a memo regarding how the connection will be made between the new and existing walls. • Access to the crawl space will be through the mechanical room. • A plan for trash disposal during constnaction will need to be devised. • TY will have the electrical engineer change the gym lights from a pendant mount to a surface mount on the bottom of the rafters or flush. • Lights will be added to all outside walls. • Better lighting will be added under the canopy. ARB Minutes 090304 continued from 090225 Old Harbor 65%,Larsen Bay roof report.docx Page 2 of 4 • Receptacles will be added to outside walls. • KIBSD personnel will give input on power needs(GH). • Overhead power reels in Industrial Arts area will be added. • A separate panel and shunt trip will be added in shop space. • Storage for flammable materials/liquids will be provided. • Moveable dust collectors will be provided. • GH will check into room cleaner fans. • The panel plan will be revised by the electrical engineer. • KS & GH will give input for communications wiring needs. At a minimum conduit will be stubbed in for this. • Fire alarm riser diagram will be revised by the mechanical engineer. GH motioned to accept the 65% drawings. PM seconded. Motion passed unanimously. Group discussed when the 95% drawings would be complete. GH noted that the 1991 structural upgrade drawings show a different detail on the mechanical room floor. GH to supply TY with drawing/detail so he can change it. G. Larsen Bay Roof report 7:40 pm TY explained his initial report of the condition of the roof. He noted that there was ACM present. A discussion followed regarding the long term/short term plans for the building and the different choices for fixing the roof. It was decided that KS would make a recommendation to divert the funding from the original flooring repair project to the roof repair and that KIB &KIBSD would enter into discussions regarding the usage plan. TY left the meeting at 8:10 pm. H. Update on KIB projects KS gave a brief synopsis of the progress of the current ongoing projects. I. Public Comments None J. Board Comments SA commented that he saw a need for a scoring system for the Architects for all projects. K. Adjournment ARB Minutes 090304 continued from 090225 Old Harbor 65%,Larsen Bay roof report.docx Page 3 of 4 GH made a motion to adjourn, PM seconded. Motion passed unanimously. Meeting was adjourned at 8:30 pm Respectfully submitted: Jessic olfe, Projects Ass' ant KIB E gineering/Facilities Dept. ~~ Scott Arndt, Chair Architectural/Engineering Review Board Date: S ~ Date: ,~- ~ - z o d y ARB Minutes 090304 continued from 090225 Old Harbor 65%,Larsen Bay roof report.docx Page 4 of 4