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2000-11-27 Regular Meeting~~ ~ i~E~._~,r:,` Drive del 9C~ ~'~~ 1.G! ~ ik, /~dSl.d ~ I~;. 9~ ~ ~~ X419 i MINUTES OF THE REGULAR MEETING OF THE PROVIDENCE KODIAK ISLAND MENTAL HEALTH CENTER ADVISORY BOARD I. MEETING CALLED TO ORDER November 27, 2000 The meeting was called to order at 5:30 pm by Chairperson Jody Burcham in the Providence Kodiak Island Mental Health Center Group Room. II. ROLL CALL Members Present Members Absent Jody Burcham Pat Crowe Dave Davis Jeff Knauf Thia Falcone Karen Perkins Pam Foreman Steve Honnold Cecil Ranney Darlene Turner Lt. Tish Palmer • Guests Present Staff Present Dr. Welby Jensen Robin Gardner Karen Bennett III. ACCEPTANCE OF THE AGENDA MOTION: Steve Honnold moved to accept the November 27th agenda as amended. Darlene Turner seconded. By voice vote the motion passed unopposed. Amendment: add B. Expiring Terms and Absenteeism to Old Business. IV. APPROVAL OF THE MINUTES MOTION: Cecil Ranney moved to accept the minutes as amended of October 30, 2000. Dave Davis . seconded. By voice vote the motion passed unopposed. Amendment: Cecil Ranney moved to accept the minutes of August 28, 2000. Dave Davis seconded. V. STAFF/OTHER PRESENTATIONS: None VI. PUBLIC COMMENTS None VI. DIRECTOR' S REPORT Dr. Jensen reviewed the Directors Report for November 2000. In addition to the written report, Dr. Jensen talked about our recent Medicaid training. Some of the new standards are unclear and may be clarified at the January 11, 2001 training. Once the training is provided the center will adhere to those standards, unlike before, where old charts were audited to new standards. Dr. Jensen discussed the Rehab Technician position. The position description has changed somewhat from the original to increase case management services provided to children based on current needs. VII. NEW BUSINESS None VIII. OLD BUSINESS A. Policy and Procedure Review. Robin gave an overview of where we were in the policy review. Items for discussion included approved policies that have time lines. A time line form will be developed in order to be prepared for the reviews in the year 2001. It was generally agreed that since our policies are all newly adopted, a board review would probable not be initiated for another year. It was noted that policy amendments could be proposed at any time. The approved policies that have time lines are as follows. 1. 100.01 Annual Review of Policies The policies and procedures are to be reviewed by the Director and Advisory Board on an annual basis for review. The Director will initiate a formal review during the last quarter of each calendar year. The policy Manual, including all proposed updates and revisions, will be presented to the Advisory Board no later than the March Board meeting. 2. 100.02 Comprehensive Plan of Service. Providence Kodiak Island Mental Health Center shall maintain a comprehensive plan of services which shall be reviewed and updated annually by the Director to reflect current changes in agency services as community mental health and substance abuse needs change. Robin noted that this plan is a part of the grant application each year. 3. 100.04 Client Needs Assessment. The Providence Kodiak Island Mental Health Center administrative staff and Advisory Board will conduct a needs assessment survey at least every two years. 1. In December of the planning year, the Advisory Board will select a needs assessment survey method for the service area. 2. In January of the following year, the Advisory Board will conduct the Needs Assessment Survey. IX. OLD BUSINESS CONT. • B. Policy and Procedure Review. 3. In March, the Advisory Boazd will report the Needs Assessment Survey results to the Director MOTION: Darlene Turner motioned that a committee be formed to complete a strategic plan to initiate a client needs assessment and present it to the Advisory Boazd not later than December 2001. Thia Falcone seconded. By voice vote the motion passed unopposed. Thia Falcone will chair the committee. C. Expiring Terms and Absenteeism. Jeff Knauf has not responded to a letter sent in early November. MOTION: Dazlene Turner motioned to remove Jeff Knauf from the Advisory Boazd in accordance with Kodiak Island Borough Mental Health Center Advisory Boazd Procedural Rules & Order of Business, Section VI BOARD VACANCIES, #2 Fails to attend four consecutive regularly scheduled meetings, and #3 Fails to attend without excuse at least eighty percent of the regularly scheduled meetings of the boazd within any calendar yeaz. Steve Honnold seconded the motion. Discussion followed. AMENDMENT: The Advisory Boazd direct staff to convey their recommendation to the Kodiak Island Borough Assembly and Providence Health Systems that Mr. Knauf be removed from the Advisory Boazd for failure to attend meetings pursuant to Borough ordinance. Dazlene Turner moved to accept the motion as amended. Steve Honnold seconded. There aze three Advisory Board terms expiring in December. Pam Foreman and Thia Falcone have submitted their application to remain on the Advisory Board. Cecil Ranney noted that he intends to submit his application in the near future. X. BOARD COMMENTS Lt. Tish Palmer announced that she was being transferred this summer. Darlene Turner recently attended a conference in Juneau. She will be returning to Juneau at least two times during the session in January and February to lobby for local municipal issues. This will be a great way to bring local mental health issues to the attention of the legislature. Robin noted that she would like to accompany Darlene sometime because she has never participated in a lobbying effort. Dave Davis requested assistance during the next month to help fill his duties as crossing guard as December is a very busy month for the Salvation Army, Volunteer bell ringers would also be welcomed. Pam Foreman apologized for being late. Steve Honnold thank the staff for the time expended to prepaze for the Advisory Board Meetings. Cecil wished the Staff and Advisory Board members a happy and safe holiday season. Thia Falcone reported that she is looking forward to chairing the committee to implement the Client Needs Assessment Survey. XI. ADJOURNMENT • The meeting adjourned at 6:30 PM. The next scheduled meeting is January 22, 200 at 5:30 PM in the group roam of the Providence Kodiak Island Mental Health Center. ;t 1 submitted ~~ Bennett, Se etary KC Jody B r ham, Chairperson P Advisory Board • •