1999-12-13 Regular Meeting.~
i' '~ ~ r' ~ n I ~~ ~ - I ' 3. ~ ~ ~• ` -
i
MINUTES OF THE REGULAR MEETING OF
THE PROVIDENCE KODIAK ISLAND MENTAL HEALTH CENTER ADVISORY
BOARD
December 13, 1999
I. MEETING CALLED TO ORDER
The meeting was called to order at 5:30 PM by Vice-Chairperson, Jody
Burcham in the Providence Hospital Board Room.
II. ROLL CALL
Members Present Members Absent
Pat Crowe Roger Nagarkar
Jody Burcham Tuck Bonney
Cecil Ranney Thia Falcone
Steve Honnold
Dave Davis
Pam Foreman
Lt. Tish Palmer (ex-officio)
Karen Perkins (ex-officio)
Guests Present Staff Present
Laura Perkins Dr. Welby Jensen
Robin Gardner
Phil Cline
Karen Bennett
Stan Mlynczak
Shannon Brunson
Roger Abernathy
III. ACCEPTANCE OF THE AGENDA
MOTION: Pat Crowe made a motion to accept the December agenda. Pam
Foreman seconded. By voice vote the motion passed unopposed.
IV. APPROVAL OF THE MINUTES
MOTION: Karen Perkins moved to accept the minutes of September 27,
1999. Steve Honnold seconded. By voice vote the motion passed
unopposed.
V. STAFF/OTHER PRESENTATIONS:
Stan Mlynczak introduced himself to the Advisory Board. Originally from
Poland, earning his degree as a medical doctor, Stan moved to Canada and
worked as a clinical psychologist and later studied at the University of Alaska,
Anchorage. He is working in the position of CSP Team Leader.
Roger Abernathy addressed the Advisory Board. He earned his degree as a
PHD at Vanderbilt University. Since that time he has worked as a clinical
psychologist and has a history working with school age children Roger works
as Team Leader for the school program.
Shannon Brunson introduced herself as a LPC. She is working in our school
program and part time as an outpatient counselor. She has previous
experience working with school children and private practice.
VI. DIRECTOR'S REPORT
In addition to the written director's report, Dr. Jensen informed the Advisory
Board that we have made a verbal offer to an LCSW from Flagstaff. She is
currently a Senior Clinician at a community mental health center, supervising
masters level interns and also working in a school based program.
Dr. Jensen was pleased with the reception received for the new CSP Recreation
room. We currently have a television with VCR, a pinball machine and pool table
available for client use. Dr. Jensen thanked the Salvation Army for offering the
pool table and pin ball machine to us at a reasonable price and for the donation
of a moving van and movers.
Robin reviewed the role of an Advisory Board from the director's report. The
members agreed that the suggestions provided were good tools to use as
guidelines but all agreed that the training offer from Susan Humphrey-Barnett
would be beneficial. The Board agreed that they will need to participate more in
the center's activities.
MOTION: A motion was made by Steve Honnold to have Robin set up the
training with Susan Humphrey-Barnett for February 28, 2000 and seconded by
Pam Foreman. By voice vote the motion passed unopposed.
VII. NEW BUSINESS
MOTION: A motion was made by Pam Foreman to accept Roger Nagarkar's
written resignation and seconded by Pat Crowe. By voice vote the motion
passed unopposed.
VIII. OLD BUSINESS
A. Policy & Procedure Review.
After discussion it was generally agreed that Policy 300.01 Emergency Evacuation
Page 1, last section, #1 be changed to read: The first person who becomes
aware of the emergency will immediately call 911 and notify other staff. Jody will
work on recommended revisions for 2oo.o8critical Incident Response Plan and
integrating Policy 200.05 Disaster Planning Into 200.08.
Dave Davis recommended that Policy 300.05 Prohibition of Weapons and Firearms
and Policy 300.06 Possession of Firearms and/or Weapons be accepted aS written.
MOTION: Pam Foreman made a motion to accept Dave's recommendation and
was seconded by Steve Honnold. By voice vote the motion passed unopposed.
Discussion: Discussion included the installation of a "panic button" such as an
intercom system or a wireless doorbell in the individual therapist's rooms and
was recommended.
Cecil Ranney recommended that Policy 300.02 Accessibility and Policy 300.03 Facility
Safety and Privacy be accepted aS written and Policy 300.04 Smoking as amended.
Amendment: smoking is not allowed replaces no smoking is allowed. MOTION:
Tish Palmer made a motion to accept Cecil's recommendation and was
seconded by Steve Honnold. By voice vote the motion passed unopposed.
Thia Falcone was not present to make recommendations on Policy 300.0
Suspected Child Abuse and Neglect and 300.08 Vulnerable Adult Victim Abuse/Neglect.
Steve Honnold recommended that Policy 100.03 Annual Review of Policies and Policy
200.02 service Goals and objective be accepted aS written and Policy 200.01
Comprehensive Plan of service be accepted as amended. Amendment: Addition of
a last sentence under the policy section to read: The Director will present the
comprehensive plan annually to the Advisory Board for review
MOTION: Steve Honnold made a motion to accept the recommendations and
was
seconded by Pat Crowe. By voice vote the motion passed unopposed.
Via phone conversation with Robin Gardner, Roger Nagarkar recommended that
policy 200.03 Client Needs Assessment, 200.06 Cooperation and 300.09 Community
Outreach be accepted as written. MOTION: Dave Davis made a motion to
accept the
recommendation and the motion was seconded by Pam Foreman. By voice vote
the motion passed unopposed.
Tish Palmer recommended that Policy 300.10 Community Education and Training,
300.11 Educational Library, 300.12 Consultation Services and 400.01 Internal Scope of
Practice be accepted as written. MOTION: Pat Crowe made a motion to accept
the recommendation and the motion was seconded by Jody Burcham. By voice
vote the motion passed unopposed.
Karen Perkins recommended that Policy aoo.o3 clinical supervision be accepted as
written. MOTION: Tish Palmer motioned to accept the recommendation
and the motion was seconded by Pat Crowe. By voice vote the motion passed
unopposed.
Tuck Bonney was not present to comment on his assignment 400.02 Policy Clinical
Practice Standards -Multidisciplinary Staff. Steve Honnold said that he would review
the policy and report on it at the next meeting.
Pam is reviewing Policy 200.09 Emergency Services and 700.16 Account write-offs.
Pat Crowe recommended that Policy 400.16 Involuntary Commitment and 700.15
Adjustments to Clients Accounts. Be accepted as written. MOTION: Steve Honnold
motioned to accept the recommendations and was seconded by Tish Palmer. By
voice vote the motion passed unopposed.
Cecil Ranney is reviewing Policy soo.o7 Interagency Case Conferences and 700.13
Billing.
Steve Honnold recommended that Policy 700.11 client fees be amended.
Amendment: Changing Sliding Fee Scale in the fourth and fifth sentence to
lower case and breaking fhe last sentence of the last paragraph in Procedure
#3 into two sentences and amend Policy 700.12l=ee setting be renamed.
Amendment: From Fee Setting to Sliding Scale Eligibility. MOTION: Steve
Honnold made a motion to accept the two policies as amended. The motion
was seconded by Tish Palmer. By voice vote the motion passed unopposed.
Roger Nagarkar was not present to comment on his assignment. Tish Palmer
volunteered to review Policy 7oo.1a collection
IX. PUBLIC COMMENTS
None.
X. BOARD COMMENTS
Dave Davis of the Salvation Army stated that they now have a Shuffleboard
game that the Center may be interested in using in the CSP Activity Room.
XI. ADJOURNMENT
MOTION: Pam Foreman made a motion to adjourn at 6:55 PM. The next
scheduled regular meeting is January 24th.
Respectfully Submitted by:
Karen Bennett, Secretary Jody ham, Vice-Chairperson
PKIMHC PKI C Advisory Board