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11/18/2008 Regular MeetingORIGINAL WOMENS BAY SERVICE AREA BOARD - REGULAR MEETING November 18, 2008 Call to Order - 7:18 pm Members Present -Craig Breitung, Scott Griffin, Dave Conrad, Jessica Horn, David Heuman John Isadore, George Lee -Excused Guests -Roland Baker, Bob Tucker, Rodger Frost Citizens Comments - Mr. Baker was recognized and asked for his comments. Baker asked why the request for diversion of a culvert on Chiniak Drive that had been made on September 9, 2007 had still not been accomplished. Baker stated that the Boazd originally stated the job could not be performed due to an eazly winter season but stated he had asked at a second meeting eazlier in 2008. He added that this request was made to try to avoid flooding on his property. Conrad (acting chair} stated that he believed the reason that this was not accomplished was the fact that the Chair had not followed up with the contractor, TC Enterprises. He also stated that another boazd member was to make a cap for the culvert as this was a temporary diversion tactic and that that cap had not been completed to date. He stated that he would contact Isadore and try to follow up with Kevin Arndt. Approval of Minutes -Minutes from October 14, 2008 were approved. Motion: Motion to approve minutes of October 14, 2008 was made by Griffin. Seconded: Horn Voice Vote: All Ayes Old Business Fire Department - SOP Status -SOP drafts printed. No action to date. Surplus of Old Engine -Awaiting KIB staff regazding placing the vehicle up for auction with a minimum bid price of $7500. No projected auction date. Energy Upgrades -Project placed on hold for next fiscal year. (FY2010) Tanker 23 Repairs -Parts ordered and received. Manual printed. No further action to date. IFSTA Manual Purchase - FY09 Purchase pending Hat Purchase - FY09 purchase pending. Demolition Saw Purchase - On Hold Road Service - TC Enterprises provided a cost of approximately $8500 to perform crack sealing. Will not be accomplished until spring. Sargent Creek Erosion -Watching area for new erosion -Area not in service district boundaries. Answering Service - On hold. Awaiting KIB MIS for discussion regarding switch of phone companies. Nixon Ranch Survey - Mr. Tucker was introduced and asked to comment on this issue. Tucker stated that a surveyor was hired at the request of the Boazd; Horizon Land Surveying had surveyed the platted bus turn around to find the property owners on the north side of the end of Middle Bay Drive (Peterson) had placed their septic field on the KIB mad right of way. Jb~ Tucker stated that he had spoken with the property owners on either side of this turn azound. The neighbor on the south side of the rod has voluntarily offered to allow a lazger portion of his property to be converted to a road right of way. When the final survey was submitted to the KIB, a letter is to be generated for the property owners to sign and a legal change to the plats affected will be accomplished. In addition Tucker stated that Mrs. Peterson had verbally agreed to pay for the survey as their construction caused this problem. Flooding Issue - Sazgent Creek Road/Chiniak Drive -Tucker stated that this area had been surveyed by Horizon Land Surveying and the KIB was waiting for the survey. He stated that he had talked to KEA and they would be willing to raise the transformers in the area to protect their equipment. Tucker added that he had also taken photographs of the azea after the survey was completed. Tucker stated he would contact the Boazd when the two surveys discussed were received by the KIB. Answering Service - On hold. Awaiting KIB MIS for discussion regazding switch of phone companies. New Business Fire Department- Communication Grant discussed briefly. Awaiting award by KIB Staff and Coordination with Bayside. Road Service Area - TC Enterprises to plug culvert on Chiniak Drive. Winter Maintenance -Isadore stated TC to grades roads when conditions allow prior to freezing. Board Member Comments - Discussion of the Pazk Sign at the Fire Station property was brought up. Tucker stated he had the KIB staff put the sign back up. Horn asked if the re-bar on Alitak Drive sticking out of the side of the road had been taken care of. Conrad stated he did not know but would contact Isadore and look for it in daylight hours Conrad thanked Bob Tucker for coming to the meeting to introduce himself to the Boazd as well as discuss the issues he had been involved with. Next Regular Meeting to be held December 9, 2008 at 7:OOpm. MOTION: Griffin made a motion to adjourn. Seconded: Horn Voice Vote -Unanimous vote, All Ayes -Meeting adjourned at 8:25 pm hairperson Witness