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12/09/2008 Regular MeetingORIGINAL WOMENS BAY SERVICE AREA BOARD - REGULAR MEETING December 9, 2008 Call to Order - 7:06 pm Members Present -John Isadore, George Lee, Craig Breitung, Dave Conrad, Jessica Horn, David Neuman Excused -Scott Griffin Guests -Steve Honnold, Bob Tucker Citizens Comments - Mr. Honnold stated he was interested in any discussions regarding the Sazgent Creek / Chiniak Drive drainage issue. Honnold was asked if the discussion could wait as the boazd would be discussing this matter later in the meeting. He agreed to wait. Approval of Minutes -Minutes from November 18, 2008 were approved. Motion: Motion to approve minutes of November 18, 2008 was made by Neuman. Seconded: Lee Voice Vote: All Ayes Old Business Fire Department - SOP Status -SOP drafts printed. No action to date. Surplus of Old Engine -Awaiting KIB staff regarding placing the vehicle up for auction with a minimum bid price of $7500. Tucker stated that he would verify the vehicle was on the list for the January 12, 2009 auction. Energy Upgrades -Project placed on hold for next fiscal year. (FY2010) Tanker 23 Repairs -Parts ordered and received. Manual printed. No further action to date. IFSTA Manual Purchase - FY09 Purchase pending Hat Purchase - FY09 purchase pending. Demolition Saw Purchase - On Hold Road Service - Crack sealing project on hold until spring. Materials have been purchased by contractor. Answering Service - On hold. Awaiting KIB MIS for discussion regarding switch of phone companies. Tucker stated that Van Dyke of KIB MIS was gathering information. Suggested board contact VanDyke directly for status. Nixon Ranch Survey - Mr. Tucker stated that the KIB was awaiting the fmalized survey to process a letter to resident Joe Lee. Lee has agreed to allow a portion of his property to become KIB road right-of--way. KIB staff to contact boazd upon receipt of finalized drawings and legal descriptions. Flooding Issue -Sargent Creek Road/Chiniak Drive -Tucker presented the board with preliminary drawings for review. KIB is awaiting finalized drawings and elevations. A general discussion was held regazding the preliminazy survey and information that was provided. Mr. Honnold asked questions regarding the final disposition for the drainage situation. Isadore stated that at this time no final decision or specific action had been discussed as this was the first time the survey was available. Tucker asked about a section of "berm" that was missing on the west side of Sargent Creek Road and suggested that this berm be put in place to potentially prevent flooding through this gap. Tucker also added that the culvert upstream on Chiniak Drive be examined for repair as the end was restricted by an eazlier repair. Motion: A motion to authorized placement of gravel with a not to exceed $3000 for the completion of the berm by Lee. Seconded by Horn Voice Vote: All Ayes Isadore stated he would contact the contractor to perform this task and complete the berm. Conrad asked if the area had been flagged and markings placed by the surveyor. Isadore commented that within 48 hours most markings were removed. The discussion continued and a general comment was made that the area neighbors aze still plowing snow into the ditch that caused flooding in the past. The boazd discussed notifying the parties observed plowing snow be sent a letter stating that this was an illegal function. Conrad stated that this was a premature action and stated he would contact the KIB staff to look at and interpret the codes. He suggested that all azea residents should be informed if this action was prohibited by code and that a letter could be mailed with the garbage bills or consideration to placing an newspaper add could be alternate considerations. Tucker stated he would contact the Boazd when the two surveys discussed were received by the KIB. Answering Service - On hold. Awaiting KIB MIS for discussion regarding switch of phone companies. New Business Fire Department- Communication Grant discussed briefly. Awaiting awazd by KIB Staff and Coordination with Bayside. Road Service Area - TC Enterprises completed blocking the Chiniak culvert and adding a driveway culvert at the Schaeffer residence on Chiniak Drive. Board Member Comments - Lee stated he wanted to thank Isadore and Conrad for their time investment in the matters associated with the daily business of the service azea. Lee stated that the driveway culvert at the Hansen residence on Alder Drive had not been repaired to date. Conrad stated that he observed and reported that maintenance was performed on a private driveway that should not be paid by the service azea and should be the responsibility of the contractor. Isadore thanked Tucker for bringing the survey documents to the meeting. Next Regular Meeting to be held January 6, 2008 at 7:OOpm. MOTION: Conrad made a motion to adjourn. Seconded: Horn Voice Vote -Unanimous vote, All Ayes -Meeting adjourned at 8:15 pm Witness