02/10/2009 Regular MeetingWOMENS BAY SERVICE AREA BOARD - O ~ ~ ~ ~' ", `
REGULAR MEETING /BUDGET WORK SESSION
February 10, 2009
Call to Order - 7:15 pm -George Lee -Presiding
Members Present -Scott Griffin, Dave Conrad, David Heuman, Craig Breitung, George
Lee, Jessica Horn
Excused -John Isadore
Guests -Kevin Arndt
Citizens Comments -None
Approval of Minutes - No minutes prepared for January 6, 2009 meeting.
Old Business
Fire Department -
SOP Status -SOP being developed and reviewed.
Surplus of Old Engine - No bids at or above the minimum bid price of
$7500 were received at the January 12, 2009 auction.
Energy Upgrades -Project placed on hold for next fiscal year. (FY2010)
Tanker 23 Repairs -Parts ordered and received. Manual printed. No
further action to date.
IFSTA Manual Purchase - FY09 Purchase pending
Hat Purchase - FY09 purchase pending.
Demolition Saw Purchase - On Hold
Communications Grant - In progress
Fire hall Boiler Replacement RFP -Conrad stated he had been in contact
with the KIB Staff and was planning to speak to several local companies
prior to participating in the preparation of the RFP for advertisement and
bid request.
Road Service -
Crack sealing project on hold until spring. Materials have been purchased by
contractor.
Answering Service - On hold. Awaiting KIB MIS for discussion regazding switch
of phone companies. Last information was that Van Dyke of KIB MIS was
gathering information. Suggested boazd contact VanDyke directly for status.
Nixon Ranch Survey -Awaiting final action by KIB Staff after legal description
was received from the surveyor.
Flooding Issue - Sazgent Creek Road/Chiniak Drive -Emergency work was
conducted at the site due to a large rain event and frozen /blocked ditches and
culverts. Minimal damage was observed and most of the work had been
completed satisfactorily. Additional work may be required in the spring. A
discussion regarding resident involvement with correcting or improving drainage
issues on their individual properties was conducted.
The Board is awaiting final drawings with elevations to assist in the planning of
any future repair considerations. Conrad stated he would contact Bob Tucker for
the status of these drawings.
New Business
Fire Department-
A general discussion regazding the development of a long term plan for facility
maintenance issues at the Fire hall was conducted.
Road Service Area -
A brief discussion regarding the winter road maintenance performance was held.
Breitung stated that he was concerned with the glacier that was building at the
intersection of Lake Orbin Drive and Womens Bay Drive. His concern is that the
ice has built up over twelve inches and that a dangerous condition will occur
when spring rains begin.
Budget Work Session:
Lee requested that Kevin Arndt discuss the overall state of the area road
discussion.
Arndt stated that in his opinion the gravel roads aze in need of placing a lift of
gravel in most azeas as the road surface gravel has been removed over multiple
yeazs of maintenance. He added that this is evident with the observation that after
grading, lazge sub base material ends up on the surface of the roads and the fact
that most large potholes return within a short time of the completion of the
grading tasks. He stated that in order to properly clean the ditch lines, brushing
should be considered to allow clear access to the ditches prior to any large scale
gravel replacement projects aze considered.
A general discussion was held by the boazd while analyzing the budget
preparation sheets for past budget performance and the recent budget overages,
caused by recent increased winter maintenance requirements.
Lee asked Arndt to discuss the actions of Service Area #1 regazding the increase
of the mil rate for a defined period of time to top all of that service area's roads
with gravel.
Arndt stated that the Service Area #1 board had increased the mil rate by one mil
for a three yeaz period and designated the additional funds to ditch cleaning,
brushing if needed and the placement of a several inch lift of gravel on the azea
roads. At the end of the three yeazs the mil rate was returned to the original mil
rate.
General discussion regazding the impact and need to raise the mil rate was
conducted. All of the present Boazd members commented on the prospect of
considering a tax increase. The general consensus was that if there was a defined
work program and the increase would be limited to a defined time frame,
consideration would be made.
Several boazd members stated that they needed to look at the budget with the
projected increases. Conrad stated that he would prepaze a budget comparison
document looking at three sepazate scenarios. A no change budget, a %2 mil
increase and a 1 mil increase and would have it prepared for the next scheduled
meeting and budget hearing.
Boazd Member Comments: Breitung stated that he had accepted a position with a
company in Anchorage and would most likely be resigning in the neaz future. He stated
that he would inform the Board and KIBG formally as required when his decision was
finalized.
Next Regulaz Meeting and Budget Hearing were previously advertised for March 3, 2009
at 7:OOpm.
MOTION: Griffin made a motion to adjourn.
Seconded: Breitung
Voice Vote -Unanimous vote, All Ayes -Meeting adjourned at 8:45 pm
~~ ~
Chairperson Witness