2009-03-10 Regular Meeting- --- --~ I PARKS ~ RECREATION COMMITTEE APA 2 0 2009 REGULAR MEETING MARCH 10, 2009 r r MINUTES CALL TO ORDER CHAIR SIROFCHUCK called to order the March 10, 2009 Parks ~ Recreation Committee meeting at 7:10 p.m. ROLL CALL Members Present Absent Excused Others Present Mike Sirofchuck X Bud Cassidy Pam Foreman X Community Development Dept. Hans Tschersich X Sheila Smith Kevin Foster X Community Development Dept. Jeff Huntley X Patrick Saltonstall X Andy Schroeder X Rick Lindholm X Lori Demi X Kevin Murphy X Ian Fulp X Dave Kaplan X Peggy Rauwolf X A quorum was established. COMMITTEE MEMBER SALTONSTALL MOVED to excuse COMMITTEE MEMBERS SCHROEDER, MURPHY, and RAUWOLF. Roll call vote CARRIED 7-l. The ayes were SIROFCHUCK, FOREMAN, TSCHERSICH, HUNTLEY, SALTONSTALL, and LINDHOLM. The noes were FOSTER. COMMITTEE MEMBER FOSTER expressed concern over SCHROEDER not attending the meeting at all because he has a conflict of interest with the RFP's; he stated he could have attended and just excused himself when we take up the Trails Plan RFP's. APPROVAL OF AGENDA VICE CHAIR FOREMAN MOVED to put as item B - Board Resignations under Communications. Voice vote on motion CARRIED unanimously. MINUTES OF PREVIOUS MEETINGS COMMITTEE MEMBER HUNTLEY MOVED TO APPROVE the Parks ~ Recreation Committee Minutes of January 13, 2009 and February 24, 2009. r i .~~.~.~ 1 Voice vote on motion CARRIED unanimously. AUDIENCE COMMENTS AND APPEARANCE REQUESTS There were no comments and appearance requests. OLD BUSINESS There was no old business. NEW BUSINESS A) Review of the Kodiak Master Trails Plan RFP's CHAIR SIROFCHUCK clarified that SCHROEDER has a conflict because he is contracting to Dowl HKM on the Trails Plan and he is a paid employee of ITN where FOREMAN and SALTONSTALL are volunteers. COMMITTEE MEMBER FOSTER asked if FOREMAN or SALTONSTALL has had any contact with any of these RFP people. FOREMAN and SALTONSTALL both answered, no, they haven't had any contact with them. FOREMAN stated there is only a conflict of interest when you have a substantial direct or indirect financial interest. The committee worked to narrow the list to the best 3 RFP's but after much discussion they were only able to narrow them down to 6. It was the consensus to review the 6 RFP's in greater detail at home and come to the next meeting with their top 3 RFP's. Following are the top 6 RFP's: Good Maybe LDN Makers Alta USKH DOWL URS FOREMAN stated that Michelle Stearns is who got them to the point where they did the Trails Survey, got Doug Whittaker online to get that all together and finish that contract, and she got us to the point where we hired Ian to do the 200 miles of trail and get it into GIS. All of that happened in about 2 years. TSCHERSICH stated he is going out of town March 18`h and won't be able to attend the next meeting. He also said he will email Smith his top 3 choices since he will be out of town. COMMUNICATIONS A) Planning ~ Zoning Commission Meeting Agenda Cassidy gave a brief overview of the public hearing cases. B) Board Resignations CHAIR SIROFCHUCK stated that Lori Demi has submitted her resignation for Parks &r Rec by email to Sheila Smith. Now that the seat will be vacant hopefully we can find someone who will be more active on the committee. REPORTS CHAIR SIROFCHUCK announced the meeting schedule with a meeting on March 24`h and April 14`h. He encouraged the committee to take the time to read the 6 RFP's, and he got a lot of insights tonight while discussing the RFP's. AUDIENCE COMMENTS There were no audience comments. COMMITTEE MEMBER'S COMMENTS FOSTER stated he's happy to be back. TSCHERSICH stated he got feedback from Dany Stihl who lives on Island Lake and he observed during the winter the use of the lake and the division with the new rules. Stihl is very happy and said things went very well with people respecting the rules on a whole. Tschersich said he will be out of town for the next 2 meetings and requests to be excused. ADJOURNMENT CHAIR SIROFCHUCK adjourned the meeting at 9:09 p.m. KODIAK ISLAND BOROUGH PA CR TION COMMITTEE e Siro chuck, Chair ~j,~{,ccruy` ATTEST By: ~dn el ora C''~~ Sheila Smith, Secretary Community Development Dept. DATE APPROVED: Apri114, 2009 PARKS &~ RECREATION COMMITTEE MARCH 31, 2009 RESCHEDULED FROM MARCH 24, 2009 REGULAR MEETING MINUTES CALL TO ORDER CHAIR SIROFCHUCK called to order the March 31, 2009 Parks ~ Recreation Committee meeting at 7:15 p.m. ROLL CALL Members Present Absent Excused Others Present Mike Sirofchuck X Bud Cassid Pam Foreman X Communi Develo ment De t. Hans Tschersich X Sheila Smith Kevin Foster X Communi Develo ment De t. eff Huntle X Patrick Saltonstall X And Schroeder X Rick Lindholm X Vacant Kevin Mu h X Ian Ful X Dave Ka lan X Pe Rauwolf X A quorum was not established. Due to weather conditions the March 24, 2009 Parks ~ Recreation Committee regular meeting was rescheduled to March 31, 2009. Tonight's meeting was rescheduled to April 7, 2009. Due to a lack of quorum, CHAIR SIROFCHUCK adjourned the meeting at 7:20 p.m. KODIAK ISLAND BOROUGH PA EC TION COMMITTEE e Si chuck, Chair ~',Cq~~~,,~ ATTEST By: ~~~ ~sk~~ Sheila Smith, Secretary Community Development Dept. DATE APPROVED: April 14, 2009 1