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10/21/2008 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING OCTOBER 21, 2008 @ 7:30 p.m. BAYSIDE FIRE HALL CALL TO ORDER CHAIR DOLPH, called the meeting to order at 7:31 p.m. ROLL CALL Ii -~ I'~ :; . MAR 1 7 2009 c _ _- ~ j Members present were C. Davidson, M. Dolph, R. Nelson via teleconference, J. Pickett and D. Canavan. A quorum was established. Also present were Chief Himes and M. Barber, recording Secretary, R. Tucker, Kodiak Island Borough and B. McNeil. Chair Dolph welcomed the new Board member D. Canavan. APPROVAL OF AGENDA It was MOVED, C. Davidson and seconded to approve the Agenda. Motion Carved. APPROVAL OF PREVIOUS MINUTES It was MOVED, C. Davidson and seconded to approve the Minutes of August 19, 2008. Motion Carried. ACKNOWLEDGE RECEIPT of FINANCIAL REPORT It was MOVED, J. Pickett and seconded to acknowledge receipt of the Financial report. VISITOR COMMENT B. McNeil told the Board that the apparatus would fit in his shop but he talked to his insurance company and they would drop his homeowner's insurance if he stores it there. He told the Board he would have to find another source of insurance while it's in the shop because they would consider it a business instead of an extension on his homeowner's. REPORTS a. Chief Report Chief Himes said he was going to present the new Capital Budget that Finance wanted him to put together but wasn't able to get all the pricing from the Projects Department. He is putting it together as a package to show the whole price from the land purchase all the way to the paving Page 1 of 4 and sprinkler system so when it goes down to Juneau the backup will show the total amount of money spent on the project. He said as soon as he gets the package from the Projects office he will present it to the Board. He told the Board the Borough received the grant for public safety upgrade and communications upgrade to upgrade all the radios with AES incription for Bayside, Womens Bay, the Hospital and Chiniak EMS first responders. At this time the City of Kodiak is still not interested in giving access to their radios with AES incription, however the USCG will be going on line with all their non marine radios with AES incription. He sent the Draft RFP to B. Cassidy at the Borough and they should see some action on that soon. He told the Board that J. Pickett has been working very hard with Fire Prevention Week. b. Staff Report None. c. Chair Report Chair Dolph gave the Board Jensen Yorba & Lott's time schedule for the design and construction of the new building. It is on hold due to other priorities of the Architect, but should be back on track in mid December. He told the Board the Clerk's office is holding an "Alaska Open Meetings Act" and "Roberts Rules of Order" training on December 13th if anyone was interested in attending. ITEMS OF DISCUSSION: a. Snow Removal Contract (Possible Action Item) Chair Dolph introduced B. Tucker, the Maintenance Coordinator for the Borough. B. Tucker told the Board the Borough will amend the Facilities contract to incorporate Bayside Fire Station into it. The contractor's price for plowing would be $170 per call out and if gravel is requested, $160 per load or 2 tons of graveUchips per trip. Chief Himes would be the person to make the call to the contractor. Discussion followed and some points that were made are how payment will be made, who would determine the need, budget adjustments needed to be made. It was Moved, C. Davidson and seconded to Establish a G/L Account for Snow RemovaUGrading and Seed it with $5000 from the Contingency Account. Motion Carried by a Roll Call Vote. b. Tree Removal -Bayside Property (Possible Action Item) Chair Dolph told the Board there are 10 trees behind the Fire Station that need to be removed. It was discussed at the work session and decided to drop the trees and let the volunteers take them for firewood. Chief Himes told the Board he contacted three vendors for prices and P. Hansen would fall the trees for free and the Board could do what they wanted with the trees. Page 2 of 4 It was Moved, C. Davidson and seconded to have P. Hansen with the Sawmill fall the trees. Discussion followed regarding liability insurance. Motion Carried by a unanimous voice vote. c. Annual Election -Board Officers (if full membership is present or teleconferenced in.) Chair Dolph opened the floor for nominations of Board Chair. It was Moved, C. Davidson and seconded to elect M. Dolph as Chair. Motion Carried by a unanimous voice vote. Chair Dolph opened the floor for nominations of Board Vice-Chair. It was Moved, C. Davidson and seconded to elect R. Nelson as Vice-Chair. Motion Carved by a unanimous voice vote. VISITOR COMMENTS None BOARD COMMENTS R. Nelson congratulated M. Dolph for being elected as Chair. J. Pickett said Fire Prevention is going well. He said it's exciting to go out to the schools and see all the kids. They see you in the stores and recognize your face. Parents are stopping and saying, wow my kid went home and they checked all their smoke detectors and are doing everything they practiced with. He told the Board that there are still schools to hit, but they are going to get to all of them hopefully by December. He's looking forward to it again next year. He welcomed D. Canavan as the new Board member and thanked Chair Dolph for all his hard work that he's put into the project. C. Davidson said he echoes J. Pickett's comments and welcomed D. Canavan to the Board and appreciated Chair Dolph's hard work along with staffs. D. Canavan stated he was too new to have any comments and thanked Chair Dolph for convincing him that it was a good idea. Chair Dolph told the Board he appreciates all the Board Member interest and appreciates them very much. He also stated he appreciated all the staff help and support. He shared with the Board a poster from Anchorage Fire Department which his son designed and his grandbaby was in. Page 3 of 4 MEETING SCHEDULE Chair Dolph reminded the Board the next Work Session is scheduled for November 4th and he would be out of town. R. Nelson agreed to Chair the work session via teleconference. The next Regular Meeting is scheduled for November 18th ADJOURIti'MENT Meeting adjourned at 8:23p.m. SUBMITTED BY: Mary J. Bar r KIB Engine cilities Department Date: t (o d APPROVED BY: ike Dolph, Chair Fire Protection Area No. 1 Board Date: /(o Gyl. -O `~ Page 4 of 4