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01/28/2009 Board MeetingMinutes Architectural Review Board Meeting January 28, 2009 KIB Conference Room A. Call to Order The Chair called the meeting to order at 7:04 pm _-__ ----_~---I B. Roll Call ARB Members present were Scott Arndt, Gregg Hacker, Charlie Jerling and Peter Malley. A quorum was established. Also present were Woody Koning, Ken Smith and Jessica Wolfe representing the KIB; Mike Dolph, FPA Area 1; Scott Williams, KIBSD; Terry Williams. C. Election of New Officers GH suggested that SA should remain Chairman. All members were in agreement. SA nominated GH for Vice Chair. Motion was seconded by PM. CJ agreed. D. Approval of Agenda GH made a motion to approve the agenda. SA seconded the motion. Roll call vote was unanimous. E. Approval of Minutes GH motioned to approve the minutes of 9/9/08 and 1/6/09 as submitted. PM seconded the motion. Roll call vote was unanimous. F. 95% Review of Bayside Fire Station Addition SA began the discussion starting with the first page of the drawings and commented on each change, addition or deletion. The following list reflects the changes the board deems necessary: 1. A202- shows a 100 amp Subpanel w/220v circuit, but it is not shown on the Electrical dwgs. Please show on Electrical dwgs. 2. A501-Riglet shown in detail 2 does not specific type of material to be used. Please specify. 3. A304-Detail 2-Continue foam up wall the same as in wall detail 2 on A501. ARB Minutes 090128 Bayside 95%, Old Harbor 35%, East Windows.docx Page 1 of 7 4. A501-Detail 2-Please specify what is to be used to cover blueboard. 5. C100- Storm drain catch basin is not on Main, it's about 20 feet off and closer to the building. This needs to be verified. 6. C100-A culvert will need to be put under the property driveway to the. South (town side). This will have to be approved by DOT. Please show culvert and how drainage will get there. 7. FIX NORTH ON DRAWINGS. 8. C102-Correct backslope by SS/SD/Electrical. 9. C103-Hump should not be over SS/SD finish grade. 10. S002-Show 4" pipe in detail E. 11. S100-Typical wall section A- Can something different be done? i.e. epoxy dowels. 12. S102-Typical Door section 6- Can something different be done? Same as #11. 13. S102-Detail 3 & 6 need to reflect detail 5 on A801. 14. S300-Question canopy pier size, seems like overkill. 15. S300-What is intended for finishing the Canopy trusses, plywood, glulam? Show metal roofing on canopy to match building. 16. M501-Boiler should have crossovers w/valves so they could be run in a series instead of parallel if desired. 17. M501-Detal 1 on water heater-looks like pipe w/insulation-what is it? Is it supposed to match detail 3? 18. E003-Sugguest 3-2" conduits instead of 2-4". 19. E004-Transfer switch should be at existing garage. 20. E001-Disconnect on new building-details show as transfer switch. 21. E003-Size panel for future expansion. Size to allow for integration of existing Firehall. Add 2-1" conduit above ground in canopy for future use. Stub out into old bay. 22. E003-Connection to FCP to existing building. This does not exist. 23. E302-4 duplex receptacles are shown. This is wrong. A202 comment to sub panel is correct-transfer note to E302-add breaker and show. Add generator panel in ofFce area for emergency power for small generator. ARB Minutes 090128 Bayside 95%, Old Harbor 35%, East Windows.docx Page 2 of 7 24. Specifications: Division 09000-Delete interior galvanized substrate spec. Hand rails to • be galvanized only. GWBpaint-change to 1 coat PVA with 2 coats of semi-gloss. Restrooms to be 1 coat PVA with 2 coats latex. Exterior galvanized metal substrates-delete this section- to be galvanized only. Is this section even necessary or is it boiler plate? 25. E201-Exterior door by Office & laundry-shows interior light on outside. This should be exterior light. Shows exit signs between the bays. Delete this. 26. Suggest micro switch on overhead door runner to shut off fans when doors are open. Wired to owner preference. 27. C301-Note 7-Please explain this in more detail. 28. E801-Spec. 08613.05-Specify 3" rollers only. Show on detail on E801. SA-I spoke with TY about making the Civil/Structural portion the base bid and Mechanical & Electrical as Alternates 1 & 2. MD agreed that structuring the bid that way would give different options for funding. WK Asked if anyone could see a problem with requiring the General Contractor on a bid to furnish a list of major subcontractors at some point in the bid process. Such as with the bid or before award. JW pointed out that the CHC project had required that information with the bid. There was discussion of the subject. It was concluded that this could this could be a requirement of a project. The Engineering dept. would decide on a case by case basis. WK asked if there would be a mandatory pre-bid conference for the project? All were in agreement that the pre-bid would be mandatory. CJ made a motion to accept the 95% drawings for Bayside Fire Station Addition. GH seconded the motion. The roll call vote was unanimous. 9:30 pm 5 min. recess ARB Minutes 090128 Bayside 95%, Old Harbor 35%, East Windows.docx Page 3 of 7 G. 9:45 pm Old Harbor 35% drawings SA explained the changes TY had made from the schematic drawings. GH said he didn't like the layout for the mezzanine. He would like to rotate the stairs to the gym wall. SA asked if it would work if the stairs came up and doubled back. GH agreed that it would work that way. SW had met with the Advisory School Board for Old Harbor and wanted to present some of their wishes/needs for the project. He observed that the Industrial Arts storage now took up half of the training room. He asked if it would be worthwhile to extend the IA room all the way to the corner of the existing building. The second floor already comes all the way out to that point and has an overhang. Then the storage could be put in the back of the room. SA observed that it would extend the room out another 8 feet. KS stated that there are 2 exits required out of the IA room. In order to get the required distance it would have to be half the diagonal distance of the whole room. SA said that TY had a square footage concern for the DEED requirements. JW read from the previous meeting minutes that we are allowed 2214 sf. SA said that we will have to ask TY if extended the room would be permitted. SW-it shows the 2"d floor mechanical room or storage access over the new canopy. SA-that's a mistake GH asked if it was still going to have dry pan heads in it. SA said that it wasn't showing in the piping details. SA said that TY is re-assessing the slope vs. flat roof and looking at going with an all metal roof which would make the roof all the same type. GH stated that he didn't like the high roof from a maintenance perspective as they would have to use ladders to access the stacks. SA observed that the slope was to be'/2" to 12" and that TY would look into it. SW pointed out that the side view elevation was drawn incorrectly. ARB Minutes 090128 Bayside 95%, Old Harbor 35%, East Windows.docx Page 4 of 7 WK explained that there was a need to add additional work to the project, specifically flooring, sprinkler work and painting of the entire building. KS discussed the existing drainage around the school. He said that there was no storm drain system in place. There is a pipe that goes at 45° to the creek behind. There had been a standing water problem under the gym. 2-8" lines with a pump & 2 2/1"discharge line had been installed under the gym and this solved the problem as long as the pump was operating properly. SA said that the 4x4 vent on the North wall was unnecessary. He noted that on A302 the slab on grade was the same elevation as the gym, but questioned if a ramp could be done in the space between the building and the property line. WK asked if the old shack on the property was going to be demolished. SW said that it would not. KS said that he thought there were 2 UST's abandoned in place and KIB would need to see if this had been done legally and if not, if they could be now. There are also 2 abandoned AST's. SA said that TY was going to re-think the 1 ft. extension to the parapet wall in the gym. He also noted that the shower configuration had been changed in the shower. SW observed that the showers were ok now, but wall hung toilets still needed to be added. GH moved to approve the 35% drawings. PM seconded the motion. The roll call vote was unanimous. H. East HVAC 8~ Windows GH said he needs help for a solution on the wall in front of the Library, it's shown on A1201. It's going to be expensive. The cabinet unit ventilators on M101 show 2 sizes. They appear to be sized based on room size. The wrong ones are specified. What did that do to the load talc's? They didn't incorporate the existing equipment. There are loads in the existing panel M that don't appear on the new panel. This needs to be field verified. The exhaust fans are missing. It shows a feed to boiler 2, but not boiler 1. KS-Yes, the electrical load talc's are wrong. SA What is the budget for this project? KS-HVAC is $500,000 and the windows are $137,000. ARB Minutes 090128 Bayside 95%, Old Harbor 35%, East Windows.docx Page 5 of 7 SA asked if there was a reason for the windows to be so tall. KS said that it eliminated the need for a lot of expensive patching of the siding. I. Update on KIB projects KS-The pool is about 70% complete, Ouzinkie is 70% complete. CJ-I would say the labor at Ouzinkie is at 25%. J. Public Comments TW-Thanks to all of you for all your hard work! K. Board Comments PM- I am very pleased with TY's plans. KS-Thanks for all the hard work. WK-Thanks for all the hard work and value that the ARB brings to the buildings and projects. SA-Ken, what about the existing pool roof and ventilation? KS-We would like to get it done, but I haven't talked to TY yet. We have the unit specification for whatever we want to do. SA Is that Borough furnished? KS There may be a warranty issue. WK The ADFG building is coming up soon. It's gotten bigger, but is still moving ahead. SA-Any schools coming up? KS-KMS this summer, but nothing for the ARB. ARB Minutes 090128 Bayside 95%, Old Harbor 35%, East Windows.docx Page 6 of 7 L. Adjournment GH motion to adjourn, seconded by PM. Unanimous vote. Adjourned at 10:45 pm Respectfully submitted: Jes i Wolfe, Projects A istant KIB ngineering/Facilities Dept. Scott Arndt, Chair Architectural/Engineering Review Board Date:~aS U J Date: ~ - ~S~-~©~ 9 ARB Minutes 090128 Bayside 95%, Old Harbor 35%, East Windows.docx Page 7 of 7