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01/06/2009 Board MeetingS~.A.i~?NE~~^~ ` i~1t~:,~f~3,Ji~r; ~_V Minutes Architectural/Engineering Review Board Meeting January 6, 2009 - 7:00 pm KIB Conference Room A. Call to Order The Chair called the meeting to order at 7:15 pm. I' ~ ~ MAR - 4 2009 I' i __ B. Roll Call ~ J ARB Members present were Scott Arndt, Gregg Hacker and Jerrol Friend. Absent Members were Charlie Jerling and Brent Watkins. Representing the KIB Engineering and Facilities Department were Ken Smith and Jessica Wolfe. Representing the Architectural firm was Tony Yorba of Jensen, Yorba, Lott. Also present were Mike Dolph from the Fire Protection Area 1 Board, Jim Pickett, Cliff Davidson, Reed Oswalt, and Cliff Ford. C. Approval of Agenda A quorum could not be established so it was decided to let the meeting proceed as a work session only. D. Approval of Minutes N/A E. 95% Review of Bayside Fire Station Addition SA welcomes TY TY explains additional drawings. Wood framing not permitted for stairs. Steel is done by structural engineer. Site drawings on Civil pages. A002 is the door and finish schedule. Door #ST2A should be 3'6" wide not 3'0". A100 is the site survey. A101 is the existing building for reference. SA Approximate limit of disturbances is off. TY will take it off drawing. TY A102 Oil water separator is on outside. Note 8" & 10" PVC drain will be removed. JF Oil/water separator too? TY On outside. Oil/water separator not necessary, but a sand separator is a good idea. It's shown on mechanical pages and elsewhere. Trench drains on structural pages. I'll add a note to see mechanical for sand separator and piping. ARB Minutes 090106 Bayside 95% work session.docx Page 1 of 17 TY Dimensional changes-don't show wind columns. Doorway ST2A conflicts with wind column. We will modify to work. Vestibule 108 & 106 doorway & sink to be flip flopped. Portal frames are shown on structural pages. The building package is design/build from manufacturer. TY It will be fine with a 14 foot door. SA Still use 14 ft. door with 13 ft. clearance? SA Fire dept. requests that we eliminate door ST2B. TY It's fine. SA Any more on A201? TY No, A202 drawings don't show intention for wall not rail from workout room to apparatus bay. Training room 203, moved sink to shared wall with 203. SA Beside the toilet? TY Yes TY Was there a desire to remove the window Mike? MD Yes, an office 201 the west side is fine. TY A301 it should show the canopy over door. It hasn't shown the water proofing/insulation on concrete wall. There's insulation on inside of wall. I need to put in some kind of lock flashing to cover top of waterproof membrane to make sure the wall doesn't weep. SA How did the FRP work in Ouzinkie? TY It works great. SA What color? KS Tan. It has gotten dinged up. JF What about faux polyurethane sheets? It looks really tough. Come in lots of formats. Just Google vinyl stone siding. It looks tough and has some waterproofing features. TY I'll look it up. ARB Minutes 090106 Bayside 95% work session.docx Page 2 of 17 SA A301 Man door on west elevation. Do we need a canopy to divert the snow sliding off the roof? TY I specified sno jacks so the snow shouldn't slide off the roof, but we could put a canopy on if you want. MD We discussed that before and had concern about the longevity of the design. TY ARB asked for the canopies to be removed. MD The gutters get iced up and then there's clear flow off the roof. TY The potential to have roof heat melt snow is minimal. The code makes no distinction. SA Essential building has safety factor built in. Still 40 Ib. seems not enough even if the code says it's ok. TY Maybe we could do an alternate bid for betterments, grade beams, roof stuff... TY Do you want canopies on East & West doors? SA Come out 3 feet, self supporting. KS It's hard to do that. TY It's part of the frame. JF Stiffeners that go in with the girts, a whole separate unit. KS The roof slope is not on the details TY It's 2-12. I asked the drafter to do a roof plan. There's a few penetrations on the roof. TY A303 the trench drains don't look like that. That will be re-drafted to match structural. Insulation requested in wall is specified. The high load insulation is 60 psi. It comes in 6 foot. TY A304 I changed the detail to put insulation around the footings. My notes weren't clear, do you want a wainscot panel? MD Yes ARB Minutes 090106 Bayside 95% work session.docx Page 3 of 17 SA Just rough plywood? TY Yes SA I recommend that it gets painted. SA Or OSB with FRP on it. JF That's not very durable TY FRP over plywood or OSB? SA Yes KS FRP or MDO? SA FRP JF We should price out other options. TY How much water will actually be sprayed on it? MD Not too much TY A305 will change wood frames to all steel. GH Construction joint on footing? TY Not correct, will be taken off and reference to footing on structural sheet. Covered walkway is not correct. It consists of 4 steel columns with spread footing that acts as moment frame. Glulam across the top. Separate from building. TY Does existing building have a metal roof? MD Yes TY Will have building manufacturer provide that. TY A501 Most details go away except interior door detail. TY A801 Exterior details-rigid insulation on wall with cement board over it. SA Shows gravel-wasn't there foam under the slab? ARB Minutes 090106 Bayside 95% work session.docx Page 4 of 17 TY Yes JF Will slabs be poured to exterior wall without expansion joint? TY That should be taken off-reference NIC. TY No joint material. JF I was always taught to use expansion joint. TY Not an expansion joint, a thermal separation. JF The 4" curb. What's it doing? TY It's for water. JF Would like to see 2" foam to the bottom of the slab. SA 2" indent in foundation, 8" of concrete on perimeter is better, 10"girls gives you 1 %2- 2" of foam. Gives a 10 ft. wainscoting. SA Would the curb be poured separate? TY That would be the contractor's choice. JF It's showing 2 x 2 base angle on outside, but not on inside?? KS That should be C channel. JF Yes SA C channel takes care of the inside & outside. TY Detail 3 on A801 is wrong. Azek has been misspelled. I want it to be out another'/z" with drip flashing on top of the trim. Detail 6-the air barrier shown underneath the C channel is wrong. Will use flex flashing. SA Detail 5? The overhead door sill in chamfered? Yes, it needs to slope. TY Yes, exactly. SA There are changes in the slab elevation on apron outside of the door. ARB Minutes 090106 Bayside 95% work session.docx Page 5 of 17 TY C102 Question regarding catch basin-it's there because the area is so large. There is concern that drainage would go to adjacent properties. C100 shows existing grades. There is concern about getting adequate slope. MD We are concerned about snow clogging/freezing and creating a lake. TY I'll check that there wasn't something, a reason why it had to be done that way. SA C100 the contour line behind the existing building -after it is drilled and shot the lines will change. That needs to be shown on the drawing. SA We will impact the drainage through here (points to drawing) we need to address how that will drain. SA That should be in the information about the Grothe subdivision. TY If we have enough information we should be able to work it out. SA Need to keep the drainage off the neighbors. TY I will remove the waterline detail and change it to the mechanical. TY C101 & C103 site sections-over excavate the parking area-is that necessary? SA How far out? TY To the asphalt. SA Basically it's rock to the road. It shouldn't be an issue. TY C102 shows an odd pattern. That's been changed. SA C101 the rock towards the road. It's going to be paved at a later date so we want a good base. TY C102 I'll show the hillside cut back. TY I need to have a section through the trench. 4" conduit for power to the meter on the face of the apparatus bay. 2-2" conduit for comms and 1-4" for spare stubbed into the mechanical room. A 4" primary to the new transformer, other conduit stubbed to the side of the existing building. 2-2'/s" conduit between existing building stubbed up. SA This project will get the pipe installed only. Moving existing power will be another project. ARB Minutes 090106 Bayside 95% work session.docx Page 6 of 17 JF We want them close to where the current meter base is. TY The mechanical shows a cleanout for Sanitary sewer-that should be on the Civil sheet tying into the existing Storm & SS drains. GH C103 we need to finish the grade, flatten the hump as shown on the other drawings. TY Civil sheet will show trench detail for Storm and Sanitary Sewer drains. Test pits will be on C100. C106 shows typical details. KS S001 The snow load details?? PG should be 40. SA Does it have essential building upgrade? KS You're calling it a gym in seismic? TY I'll change that. TY Note says that the foundation drawings are preliminary. This will be modified based on the metal building package. SA Metal building will give loads and anchor bolt locations for Architect to design foundation. TY S002 trench drain detail-the piping will be incorporated into the Civil, the rest will be in Mechanical. SA What kind of pipe? KS 6" PVC TY Yes TY S100 shows the foundation. 6" PVC ties trench drains from underneath. Mechanical will show the rest out of the trench drains. KS I had envisioned something different, but this works fine. RO-3 options-key in? KS You would still have overturning. The easiest is to tie together at the base of the columns. TY S100 Shows a pipe column fitting missing on Grid 5. ARB Minutes 090106 Bayside 95% work session.docx Page 7 of 17 SA Under apparatus bay 6" slab? TY through the whole building. SA Under the mezzanine could be 4". TY OK JF The labor costs may offset the cost of the concrete. KS S100 Drop the NIC in middle of the slab. TY S101 the opening for stair #1 is incorrect. It has been changed. S100 has door openings that are not shown. That will be changed. KS We want a detail of the transition of the concrete wall to doors to wall panel. How they interact. JF It's back on the A pages. TY OK I'll modify detail 6 on A801. TY Pilaster details on S102 &103 has all the details for the stem wall. TY I will show the stair framing & details. TY The mechanical schedules M001 &002 haven't been completed for the 95% review. I'll make sure the boiler is coordinated properly. SA It will run off the existing tank & the new tank will go to the service district storage building. Use a tap for the service district to the old tank. Could use a smaller tank for the storage building. TY M201 shows the piping for the trench drains. The details are incorrect. I'll remove that and add a note to see structural for the details. The sand interceptor is in the plumbing details. It looks correct, but I haven't done a final review. TY M202 is the 1 S` floor plumbing plan. I'll take out the oil tank and show the connection to the existing tank. TY I'm very concerned about M501 that is showing 2 boiler stacks going through the roof. Detail 7 on M601. I need to talk with the mechanical engineer about having stacks through the roof on the low end of the building. I want to move them to the gable end. ARB Minutes 090106 Bayside 95% work session.docx Page 8 of 17 SA Or make one 10". SA Why do we have to have so much hot water? MD Hot water wash rooms. SA Use electric on demand. TY If cold water is ok for wash apparatus we could get rid of the tank. JF Maybe a Toyo on demand-tempered & on demand in the bathrooms. TY I'll check into alternatives for hot water. SA We want to avoid roof penetrations at all costs. TY All vents are up high by the ridge. JF Why so many vents for two bathrooms? TY We should be able to tie them together. TY The heating piping for unit heaters is all wall mounted. JF Will it be insulated? TY Yes TY M401 shows the exhaust fans, etc. MD The purge exhaust is connected to the CO2 detector? We wanted hydrogen sulfide sensors also-all connected. TY OK MD The heat recovery ventilator system on M401 & 601 with 2 windows in the space? TY It's code. JF Yes it's code. Windows aren't allowed for ventilation. TY We could tie in to the office also. JF Yes we should do that. ARB Minutes 090106 Bayside 95% work session.docx Page 9 of 17 TY There is the outside intake for the compressor on M501. KS Hot water for the laundry also. SA Or just the coil on the boiler. JF What are the spec's for the boiler? TY Use existing. TY M601 shows standard details. JF You need to show the slope on outside for the duct. TY The exhaust fans are manufactured by "Cook". JF What size are they? Five zones won't meet code anymore. SA That's loud. TY E001 is the Fixture schedule and calcs. E002 is the panel schedule and comms schematic. It's showing 4" conduit for comms underground. You want to run above? MD That will work. TY E003 is Fire alarm system and grounding. There should be 4" conduit for the service. We will need to install conduit and a meterbox. SA KEA goes to the meter on the old building. TY I will check with the Electrical engineer about how it's brought into the building. CF How big is the service? 200 amp 3 phase? SA/TY 200 amp JF E101 is showing a new service. TY The drawing needs to be modified. It isn't correct yet. Where the new transformer is-run conduit to wall of garage for new meter, run conduit to the mechanical room. Show an emergency disconnect on the outside. The electrical one line diagram will be modified. ARB Minutes 090106 Bayside 95% work session.docx Page 10 of 17 TY E201 Shows the lighting for the turnout room/storage/emergency lighting. There will need to be a light in the canopy on the covered walkway on the same circuit as the outside lights. E202 shows the bay lights. GH The emergency lights are battery operated. That will need to be changed maybe to remote power packs. JF They will need lots of light. Maybe a different power source? TY It could be because of the code? GH Battery powered is not a good idea. TY What about battery racks? GH They are easier to maintain. JF We need to compare costs. RO Would they be LED's on most? TY They're good, but expensive. TY E301 1St floor power, signal, overhead door, fans. Is there a proprietary plug on any of the trucks? MD Yes, shore power plugs. I'll get the website and information to TY. TY What about the mezzanine power and signal? MD We want some special purpose outlets. Need 20 amp not 5 amp truck receptacles. Need five across the front and five across the back. We need heat detection in the ceiling of the bay and mechanical room and smoke detectors in all occupied spaces & compressor room. SA What about the cost??? It could be an additive alternate. MD I know the money will be a problem. We are still evaluating what to do. TY We've looked at many options. Alternate bids would be ok, but what... SA/TY have discussion about additive alternates. MD Agrees that it's a good idea. ARB Minutes 090106 Bayside 95% work session.docx Page 11 of 17 Bayside discussion concluded at 9:40 pm. F. Old Harbor 35% review 9:50 pm TY ARB doesn't really care about the configuration? SA We don't like flat roofs in the villages. SA A100- the outside basketball court is not beside the building. SW No, it's out a ways from the building. SA Need to show it in the right location. TY Wasn't there an outside structure? GH It's gone. SW The shop is just a slab. KS It belongs to the City. GH It is outside the fence. TY I don't have the fence on the drawings. TY The as-built shows a berm on the back side of the building. The topo has been fixed, we modified the topo to reflect the berm. TY There is a problem with standing water on the back side of the building. There should be a catch basin that ties into the sanitary or storm sewer. KS Where does it go? TY They (?) said there's a lagoon. SA There has been 8"-12" of standing water under the gym for a long time. It's the low point. TY We may need one on that side. SA Or one under the skirting to tie into a manhole. ARB Minutes 090106 Bayside 95% work session.docx Page 12 of 17 SW Are you concerned about icing? SA It's the low point, it holds water. KS Didn't they do something a few years ago to fix that? TY That's what I recall. SA I couldn't tell you for sure. TY It could be excavated and a drain put in. SA We need to do something to fix that. Nothing really fancy, just enough to get it to drain. TY OK TY A101 We propose to take out the panelized wall system. SA And not put it back? TY No SW We don't need a curtain. TY Plan to renovate the men'/women's bathrooms and expand them some. Utility room 104 walls will be removed. GH How does the sprinkler riser come through the room? Will it require a relocation of the main riser? SA A201 is the room. TY I don't show it. GH It seems like it's offset to the boy's side of the room. I'm afraid we might be into it. TY You may be right. We will need to move the main riser. A reconfiguration would meal that all the plumbing would have to be moved. SA A101-Demo of the bathrooms, existing porch and guts the VocEd. TY A201 shows the addition. We could do a sloped roof pretty easily. That would match the rest of the building. ARB Minutes 090106 Bayside 95% work session.docx Page 13 of 17 SA We haven't had good experience with those in town. GH Exposed membrane seems to be working in town. TY It that's the preference we can do it. SA Room 110-Why can't we push out 6 feet and eliminate the doors. TY Yes we can do that, but we need exterior doors because of the need for VocEd storage. SW Yes we need the storage, there is lots of stuff to move in and out. SA How about putting the doors on the other side? TY That's the heavy weather side. Taking out the doors would be ok. SA If we do a sloping roof to one end we can't have a door. We need a garage door for the VocEd. I don't like the floor design in the shop space. I want a concrete slab. TY I did it that way because of the difficulty of getting concrete out there. SA It can be done. SA There was a mistake made when the slab was poured for the basketball court, but it can be done. SW Yes, we need ramp access with a garage door. TY The orientation should stay the same, just eliminate the interior connection to VocEd. SA Do we need handicap access? TY Not when it's at ground level. GH How does a wheelchair get to the bathroom? TY We need to find someplace for VocEd storage. I want to define the storage zone then we will know how much space we have for program space. SA I see a fire pump? ARB Minutes 090106 Bayside 95% work session.docx Page 14 of 17 TY That's wrong. We should be able to tie in to the existing sprinklers. KS There's a storage tank on the hill for the water supply. SA TY will need the same information as he needed for Ouzinkie. TY You want to do a 30 foot wide rectangle addition and work a ramp into it. GH If there is no ramp we will need a boardwalk connecting to the existing boardwalk. GH How will we access the mechanical space above the hallway? SA How about a 2"d story? That would eliminate the flat roof. TY You can't afford it within the budget constraints. You need a new air handler and need a hot water supply/return to existing. We could slope the roof up to hold those things. SW What about access into that space? TY We could use a ship ladder starting in the boiler room with a little dog house. SA If we can't get an addition above we can still slope the roof. TY It would have to be sprinklered and heated. A sloped roof with heated space, sprinklered would be a little cheaper. SW The bathrooms, they want private showers, and flush mounted toilets. The doors hit the toilets. SW passed out ahandout/sketch. TY This works really good. TY We don't need a berm, just slope the floor to the drain. SW We want folding benches. SW passes out more sketches. TY There is 2214 sf of new space allowed. I'll work on these suggestions. TY No fire pump, two boilers, day tank, circulation pumps and new hot water heater. SA What is this vent? TY Relief air. ARB Minutes 090106 Bayside 95% work session.docx Page 15 of 17 SW We don't need new bleachers, just re-surface the old ones and add a new section. GH They have the new section already. SW Paint the outside? KS That has to come out of the facilities budget. SW What is the time frame for this? Summer of 2009? TY We would like to award it in March. I'm worried about the slab. SA We could do the leaking roof as a standalone project. TY If we can agree on the materials and basic configuration. JF What about pandecking for the concrete? It would take less concrete, less dirt work, it's cheaper to do. You could put it on steel beams with light weight joists. TY It's fast and flexible. SA We may need to consider doing alternates. GH What about asbestos? Yes! G. Adjournment The meeting adjourned at 11:03 pm. Respectfully submitted: . (mot/ J ssi a Wolfe, Projects istant K ngineering/Facilities Dept. Scott Arndt, Chair ArchitecturallEngineering Review Board Date: ~~ S~ ,~~ Date: ~ - ~.~- ~ ~ g ARB Minutes 090106 Bayside 95% work session.docx Page 16 of 17