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04/22/2008 Regular MeetingMinutes Architectural/Engineering Review Board Meeting ~ _ __ -- ~--~ 22 Apri12008 - 6:30 pm r _ KFRC Conference Room ' ~, A. Call to Order ~ `~ ~1AR 4 2009 ~ _ _ _ - The Chair reconvened the meeting [from 17 Apri12008] at 6:30 pm. L B. Roll Call ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling Jay Johnston and Reed Oswalt. Absent Member was Brent Watkins. Representing the KIB Engineering and Facilities Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. Tony Yorba of Jensen Yorba Lott was present telephonically. C. 95% Review of Ouzinlue School Projects Continued TY noted there were several pages of mechanical and electrical punch lists to follow along with revised drawings -adding that some cross bracing had been left off structural sheets. Start on 5600- run through -concept in addition to new foundation to have a number of shear walls being installed on outside of building -between foundation and framing for first floor - addresses the concerns of the building -reviews shear walls on exterior elevation and on demo sheets. There is some bracing going on inside the building -old section needs to be stabilized -along corridor linking main entry connecting to gym. Braces will occur at existing footings -there is a duct in the area that will likely need to be adjusted. SA -will temporary shoring be required? TY - No -the post doesn't go away and the plate underneath is notched to the columns. Will check w/Brian - Section B 5601. 5602 -elevations of shear walls as they tie in below grade -will need to address space in between -vapor bamer as discussed at last meeting. Shows detail on interior shear wall 5602 -occurs along gridline B above grade between the classroom and the existing voc ed room. 5700- shows where shear walls tie into the floor framing. JF -insulation in floor joists? Page 1 of 8 \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc TY -fiberglass insulation -under gym actually a plywood soffit that closes off the insulation. There are some exposed vapor barriers on the ground -look on A302 -insulation for gym floor is shown. On the new addition show it identical to existing. Finishes structural -start in on the mechanical Punch list begins with fire protection plan -look at FP201-202 -note 6 is clarified in punch list. Extent of sprinklers in - 1/2 bldg is cross hatched -didn't think it was required to have sprinklers in crawl space except for under voc ed section. -could save some $$$ by not sprinkling under the gym -but would recommend keeping. SA - could be the additional area under gym would be an add alt. Consensus is to sprinkle whole area. GH system going to be dry? TY- there are dry and wet sprinklers. See note 3. SA -we're glycoling? GH - it will be a contractor issue -needs to be drained every year. SA - in a rural system would not recommend glycol. TY -will forward an email from the ME laying out the pros and cons. SA -and we'll check with the sprinkler inspectors at the KIBSD. M041 -concern re P3 -verifying ADA compliant -Brian will confirm. M002- -confusion re tank to be used -day tank will be new. GH- glycol to water mix on the boiler schedule -has it at 40% -spec calls for 60% -doesn't work well any higher than 40% -conductivity of the water changes -prefer 35%. TY -will change to 40% max w/35% preferred. M003 -mechanical site plan -see his punchlist [emailed today] GH -fence around the tank because of proximity to the playground. Page 2 of 8 \\dove\Departments\EF\tlrchitectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc M201 - detail2-basically shows piping going into the building and exposed - on side of building next to door leading out of mechanical room -thinking about putting some bollards around - build an enclosure. SA -how about going under foundation and up through the floor? TY - we could do that and it would be cleaner. M 101 -mods to under floor plumbing demo. M102 -above floor demo plan -same note. M 103 -under floor heating demo plan. M104 -above floor heating demo plan. M105 -shows under floor ducts being removed. M106 -above floor ventilation demo plan. M 107 -demo plan for mechanical room and enlarged boiler room -day tank has been coordinated -shows louvre being moved -will be shown on architectural. GH -let's demolish the day tank and salvage to owner -have another location for it. TY -there is an electrical panel in this area -will not be reused -would you like to salvage? GH -Yes, we'll take it. WK -anything re demo debris being responsibility of contractor specifically? TY -they have to dispose legally -old oil tank is not hazardous. WK -might be something to discuss at a prebid -had experience before w/village landfill not accepting and debris was brought to town. GH - Sheet M107 re demo on the punchlist notes - I assume we were going to demolish convex? SA -Yes. TY -convex to be removed by contractor. M108-demo for equipment will be in electrical contractor's to do but demo of building is general contractor's responsibility. M201- see punchlist note. Page 3 of 8 \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc GH -would suggest detailing a piping connection to the oil tank. TY -called out in the civil - using a 6" D-1 base and skids on top. Will check w/structural engineer - re having a pad for seismic integrity. M202 -had no comments. M203 - in toilet rooms will need to modify piping. M204 -shows toilet rooms in the middle of the building. Will add P4 and leave P3 alone. M301 -add fin pipe in new storage room. M302 -nothing. M401 -detail was called out incorrectly will be fixed -and lights will be coordinated with ducts in the gym. M501 -shows new day tank -shows where fuel lines will come up through the floor. M502-shows conventional flue - is close to gym roof -will put a steel strap with a rigid brace back to gym -look at A301. GH -bug screen over all the louvres? TY -Yes -will put a note to make sure there are screens and will specify stainless louvres and screens. On M502- - rv of louvre -intake air for the generator -should be ok. TY to check. On the DDC control louvres -would this default to the closed position? GH -Yes. M502 - do we want to inter link AHU2 to the generator. TY -you can control with DDC. GH -need to specify in the specs - to wire. M503 - there's a detail callout that's wrong and GH asked to add thermostats on the level. TY -need to ask about thermostats in that little room and for the unit heaters. M504-no comments. Page 4 of 8 \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc M505- re fire dept connection -needs to be added. There's an overflow that will be pumped outside the building [fire water storage tank]. JF -could you put a flapper over the end of it? TY -good idea - on the outside of the building. Glycol detail is wrong. GH -note on FD connection -where's the nearest hydrant? TY - see C 201. Will put a note to show existing fire hydrant. GH - if there's one close then fine -if not -put in a new one. A003 -that shows it. CJ - on M504 detail 2 -exhaust for the generator -questions space to ceiling -Tony will check. Electrical E001-light fixture F - should be wall mounted. Emergency light fixtures -wall ht -will be 12' in the gym w/metal cages to protect against balls. Electrical trenching can be taken off there is none. E002 detail -there's an existing generator w/ live wires -will be detailed to protect -and will make a note not to foul up French drain by messing around w/electrical. TY -new water line crosses under existing transformers -note will be added. SA -the main power for the whole school will come from the other side? TY - 99% sure. Detai12E103 is incorrect will be fixed. E101 - no comments. E102 needs to add a little more demo info for removing generator -note re relocating panel - will be salvaged to the owner. Also note 5 needs to be modified. Page 5 of 8 \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc E201 -lights will be adjusted w/the ducts - wireguards will be added - in the stair and the new room -lights will be added -will be occupancy activated. WK -chase still there? TY -that will beremoved -sheets haven't been updated. E301- -crash pads across the gym walls on 2 sides -need note for outlets being cut through crash pads -will add a line. E 302 -See sheet notes at top corner. There are no circuits shown for the heaters -that will be picked up. SA -receptacles in boiler room for plugging in tools in the generator room also? TY -we'll put them in. SA -any receptacles in the storage room? TY -there are some in the fan room and we'll put a couple in the storage room. EE401 -existing panel should be new panel. Description of the generator is incorrect -that will become description of a new generator. Re transfer switch at the fire pump -showing future connection to local utility -electrical engineer doesn't want it put in now because the power in the village isn't that good -maybe for the future. Will need to add conductor info Jay -the only power supply to the fire pump is from the generator? GH -City power will not handle the fire pump so the generator has to. Jay - so that was the reason for that future tap? CJ-how about a better grounding detail? TY -good idea, we'll do it. GH -new service entrance -says E301 for location. TY - It's a new service rated automatic transfer switch. Page 6 of 8 \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc GH -need to change that note to E302 for location. E401 - TY will get with the EE. SA -there's an existing cutoff switch somewhere? GH - on E301 -don't see where the service connection is. JF -the existing service disconnect is on E101. TY -can't answer -don't completely understand -will get back in the morning. E403- panel needs to be added in. Tony summarizes: Trash disposal specified Contractor to remove convex Add an oil piping schematic A tie down for the oil tank Add a P4 and leave the P3 alone DDC option to cut off AHU2 if generator goes on Properly detail the ground to the generator Proximity generator exhaust to ceiling in generator room Add flapper overflow piping coming out of the water tank Missed thermostats Make sure the electrical engineer justifies the single line diagram on E201 GH -under finish hardware - KIBSD responsible for installing the cores -contractor provides cores. And DDC systems -options require approval -not interested in getting anything that's not compatible with what's existing -has to tie to the existing system -Network 8000. TY -will respond to Jay's comments on roofing specs. Also have a vinyl window spec -and will specify sliders. Motion made by Jay Johnston to approve 95% Ouzinkie drawings/specs with corrections. Motion was seconded by Gregg Hacker and there was a unanimous affirmative roll call vote. TY off at 8:45. Sla -get info from Tony when can we get bid sets and when we can advertise. D. Public Comments Page 7 of 8 \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc None. E. Board Comments None. F. Adjournment Motion was made, seconded and unanimously passed to adjourn the meeting at 8:55 pm. Respectfully submitted: Date: ~ ~ U Je si a Wolfe for Sharon ea Adinolfi, Project Assistant K Engineering/Facilities Department ~~y7! r~ _ Date:, ~ y= ~c7C~~ Scott Arndt, Chair ~ Architectural/Engineering Review Board Page 8 of 8 \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080422.doc