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04/17/2008 Regular MeetingMinutes Architectural/Engineering Review Board Meeting 17 April 2008 - 7:00 pm ~--~ KFRC Conference Room A. Call to Order The Chair called the meeting to order at 7:13 pm. B. Roll Call .,;~ _ ,j 2009 i t ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker and Charlie Jerling. Absent Members were Jay Johnston, Reed Oswalt and Brent Watkins. Representing the KIB Engineering and Facilities Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. Tony Yorba of Jensen Yorba Lott was present telephonically. C. Approval of Agenda It was moved and seconded to approve the Agenda. There was a unanimous affirmative roll call vote. D. Approval of Minutes [5 March 2008] Minutes of 5 March 2008 meeting were approved. E. 95% Review of Ouzinkie School Projects Continued [from 2 Apri12008] TY -noted that at the last meeting much of the structural had been reviewed and for this meeting he would begin with the architectural and also review the revisions from last meeting. Main toilet room area - pg 401-had been a duct chase -removing and putting in a new mechanical air handler above the boiler room area -allows the abandonment of duct space so could adjust the whole area -now there is ADA clearance on doors-gives a little more space and creates privacy site line. There was analcove -see A201. Other main concerns -detailing. JF - is the mechanical room alcove being accessed to outside? Yes. SA - A201 -door corrected off gym? TY -see A307 -added notes re railings - made a frame around and added hinge 2x4 will tie rails together. Significant changes will be on exterior details. JF - A307 -code reason for flush to door -dropping down 3-4" might be better. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008WRB Minutes 080417.doc Page 1 of 6 TY -code issue can't have more than a ?difference in elevations at exit doors. A803 -concern re detail of roof edge -has been modified and simplified and will work much better. There will be a treated 2x6 forms nailer and there will be a place for air flow in the siding - this is typically how roof edge will be. SA -treatment? TY - using an oil based preservative for below grade material. SA - on the roof detail? TY - recommended an ACCA -readily available -field treatment -should be in the specs. TY - added a water shield behind the material detail of a downhill of an eve - no gutter but there will be a drip edge. Venting of the siding as it comes up the wall - A 304- reviews gap to act as a vent. SA -will the 3/8 compress? TY -don't expect any of the material to compress -very stiff. SA requested a sample. TY -check in town-Spenard's may carry it- it's called Home Slicker -will bring sample -it's not a film, it's a dimensional product -spun-75% open. A803 -drafted improperly -will correct. A802 -picked up details for the doors-and .window replacement -will use same detail for new and existing -head detail -will have air space -and will be wrapped with water shield. Questions re nailing -calling out 1 " clear from _? SA -fasteners? TY -stainless steel nails and sized based on manufacturer's direction. JF -ring shank? TY -Added sealant on corner details -have improved weather impermeability. Skirt board -did research on preservative treatment - A801 -kept appearance so building looks close to existing. Going to use oil borne preservative -more durable -all of the treated wood will be Douglas fir. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080417.doc Page 2 of 6 WK -stainless steel fasteners? TY -Yes - a113/16. JF -use blue board and could use without any breaks -gives a continuous vapor barrier. TY -want to run a foundation drain around the outside of the building. SA -belly band should be prefinished all around before it gets to the job. JF -suggests foam cut at 20 degree angle -flashing installed easier and better - can't be installed flat. TY -will add a shim. Only other major change to the drawings is in the site plan - C201 - C101 can come out - doesn'tbelong. All of the notes for the work are on C201 -have reviewed and indicated waterline work -got the trench detail, the connection into the building -shows area where drain will be added along the side of the building -goes to C303 -similar to the French drain -will show basic gravel and wrapped drain pipe. JF - re geo textile fabric -the fabric and siltup -run rock in there and provide extra clean outs. TY -reason for the gravel offers allowances for water. WK -put fabric on-top and side -could line the drain rock where silt could migrate in from the side -had this problem at the landfill. TY -what sort of drain rock is there? SA -will have to be hauled in - 1 1/2 - 3" -clean rock. French drain TY -will show fabric on 2 sides and the top but not on the bottom. SA -showing the French drain as 18" -really would recommend 24". Also recommend the pipe be off bottom 6" rather than 3". TY - OK -making notes on drawing. Back to site plan -described better the water line coming in -described the miscellaneous bits of work -more clearly called out the driveway - added a culvert C201-brought the trench drain \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080417.doc Page 3 of 6 around the mechanical room addition -will show cleanouts -think we're close to having the site plan taken care of. SA -change sheathing on the roof to 3/8? TY - go to structural -haven't done any of the edits since last time. Going to a 6 sack mix -discussed with structural engineer the process of doing concrete in Ouzinkie -contractor will have to test air content everyday -will have to retain a certified field inspector -will be an expense for the owner to do this -we'll have the contractor do it. Some discussion about compaction -will revise the notes to have the contractor excavate and remove overburden -will proof compact with a minimum of 8 passes -with compactor rated to 15k pounds. Will have engineer verify kind of compactor. KS -specifying any moisture content? TY -will ask Chris specifically on this. Will include in the specs requirements for structural fill -will get that clarified. JF -noted that the 8 passes shouldn't be in the same row. 5002 -question on nailing -picked up the sheathing will be 8" oc. SA -specifying galvanized nails? TY -Yes -galvanized or stainless steel where required. Drawing doesn't show provisions for water tank -will be 5 rows of footings - a thickened slab - rails will be anchor bolted to the slab and there will be 6" slab under generator. CJ -generator ought to come with a vibrating pad. TY - it does. On same page question re nailing; the code allows for double 2 by studs in lieu of 4 bys with appropriate nailing. KS -basically can't nail it to develop the shear strength of the wood. TY -can replace with 4 bys. JF -nailing won't work but cinquo crews will work. SA - 2" on center will disintegrate the plywood and lumber. TY -will us 4 bys and they will be treated on both sides. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008WRB Minutes 080417.doc Page 4 of 6 5201 -main concern was the lack of specificity on call outs for structural fill. SA -for generator and mechanical room -going to bedrock? TY -correct. SA -clear to excavate the whole area to bedrock? TY -Yes. KS -found another subsurface report -will send it to you. TY -showing compacted fill under the generator -page A302. JF -any detail from wood to concrete? TY - No -putting in a new shear wall and pouring up against it -not tied together per se. JF -why not? TY -will ask -but if there is any differential settling there - could be a problem. TY -floor framing for the gym -the feel of the addition should approximate the feel of the existing floor. There were some questions on 5301-re lag screws -will be staggered. 5302 -main question was re section at new deck -connectors that will be affected by rain and in contact with treated lumber -need to use stainless steel. Will specify all stainless steel. SA -what was the vapor barrier - is it 10 mil under the gym? TY -there's 10 mil there now and that's what we're going to use. WK -will check on rough coat. 5400- stud wall schedule TY -changing that to 4 bys. KS - 5401- question re detail C -fasteners -existing studs are 3x 10 - so the 7/8 lags should be OK. Will check 1 1 /2 diameter. TY noted that this was a complicated project. Will try to get a punch list of the M&E and hopefully the structural by next week. GH said he was very concerned about the lateness of the Project. \ldovelDepartments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080417.doc Page 5 of 6 JF said given the price of fuel, insulation values were rising - R60 in the roof, etc., need to give this thought. It was the consensus of the Board that this meeting would be reconvened next week to continue the 95% review. F. Public Comments None G. Board Comments None H. Adjournment Motion was made, seconded and unanimously passed to adjourn the meeting at 9:12pm. Respectfully submitted: ~ Date: ~' ~- ~ G~ Jes °c Wolfe for Sharon Le Adinolfi, Projects Assistant KI ngineering/Facilities Department O ~ Date: „~ ' 2 S~-.~ Ct~ ,~- Scott Arndt, Chair Architectural/engineering Review Board \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080417.doc Page 6 of 6