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04/02/2008 Regular MeetingMinutes Architectural/Engineering Review Board Meeting 2 Apri12008 - 7:00 pm KFRC Conference Room i°;~;1 r' -., ~i,',1 A. Call to Order ; , " ` ~ MAR - 42009 ~ ..~ 4 The Chair called the meeting to order at 7:04 pm. . B. Roll Call ~ "" ARB Members present were Scott Arndt, Gregg Hacker, Jay Johnston and Brent Watkins. Absent Members were Jerrol Friend, Charlie Jerling and Reed Oswalt. Representing the KIB Engineering and Facilities Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. Tony Yorba of Jensen Yorba Lott was also present. C. Approval of Agenda It was moved and seconded to approve the Agenda. There was a unanimous affirmative roll call vote. D. 95% Review of Ouzinkie Seismic Upgrade and Gym Renovation 003 existing site plan S. Arndt-re downspout and storm drain -corrugated 1/4 drain pipe? A100- to show contractor configuration of underfloor and ref to structural sheets for demo A101 overall demo plans - 3 main areas -the structural engineer eliminated some shear walls but added along gridline 4 -classroom side A102-demo regd in gym and ref to locker room area - showed a more thorough upgrade to the locker room -kept as analt-additional funds might allow -going to reuse score board, projection screen and the speakers. Maybe follow up with a note to them [Ouzinkie folks] to see if they're OK. A103-overall view for other half of the bldg -showing where we have to remove siding to bare studs on outside of bldg -rot found on gridline C Gridline 9 will be removed and reinstalled A104-shows demo of existing roof down to bare plywood deck and preparing for new torchdown \\dove\Departments\EF1Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 1 of 12 5. Arndt-asked if TY went on roof TY - no but did not see any leaks -all reroofed in the 90s A105-shows where the siding comes off completely and where siding remains -new door and trim around windows A106 -enlargement-shows work in locker room -main thing is could not. get ADA and a std stall, but could get ADA and could do a custom stall-on A401-put up a counter mirror New the floors new partitions new plumbing fixtures - A107 -unused A108 demo of other toilet rooms -not going to be ADA compliant, but will be sanitary -right across the hall is an ADA compliant room. A109 shows demo on end wall of gym- lefthand side notes re rotting A110 -lateral section to be demolished at end wall of gym A111-reflected ceiling plan demo -there is a small amount of demo along gridline 4 -and replacing light fixtures A200-renovation work -reinforcing outer walls-load being dumped on foundation at new addition A201 -overall reference for sheets to follow A202 -generator room mech rm and storage room on end of gym and extension of gym Jump to a205 -enlargement of gym - TY checked w/org and verified gym court size is fine for any tournament S. Arndt --question re bleacher -how necessary to have them between door and locker room TY -only 3 rows of seats -maybe could leave folded in S. Arndt - looks a little tight TY -should run crash pads all the way across - at each end of the court -full width of court - don't have them along the length Did relocate scoreboard/speakers and projector. Don't have electrically operated backboard \\dove\Departments\EF1Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 2 of 12 On A206 - needed a mezz area -made another storage room with a stair S. Arndt -may need a door at the bottom -balls etc. TY - maybe a locking gate at the top of the stairs -gets tight at the bottom WK - ext door lockable -panic hdw? TY -yes -doors meet regmts for occupant load -could leave the existing double doors in corner of gridline 2E -could make the bleachers movable if it is a concern S. Arndt -how about making the railing removable TY-yes -see A203-and could make it a 6'door -but would req some addl structural work to carry the load G. Hacker - if handrail comes off wrestling mats could make it WK -where would they be stored? G. Hacker -don't know that they have them. TY-add removable handrail and leave the 3'6" door there. J. Johnston -what happens with the alcove. TY - might be able to use it for storage -outside door Maybe telecon w/barren in Ouzinkie -ship plans out to them TY and KS to discuss A203 shows new food area - ext deck and intersection of gridline 9 and A - added a landing and a stair S. Arndt -storage room have another ext door -could it be moved out to gridline 9 TY-it's centered in the wall to allow 2'sections for shelves - there's an air intake in the soffit A402 -renovation of those toilet rooms -still tight-stall for the we on men's side doesn't have a door on it -doesn't fit but the fixtures will be clean and maintainable G. Hacker -move paper towel holder and trash receptacle into the center of the bathroom - New doors will be added A204-shows the roof renovation area \\dove\Departments\EF1Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 3 of 12 A301-renovation exterior elevation -used cement board -indicates where the exterior skirt board assembly is going to be removed and reinstalled- seismic improvements J. Johnston questions trim matl TY -should say 5/4 by 4 Discussion re replacing bad windows 2 classrooms to have new sliders installed A302-section through new boiler room area -slab on grade -adjacent to exist gym-the ledgers are shown as wooden and there needs to be a steel channel. WK-on A301 note e-no. 2 detail - re painting existing siding and trim to match NEW, not existing A302-to feed air to gym -look on A205-run a supply duct over the top of bleacher area and return air on the wall common with the mech rm and in the new section he'll have relief louvers - duct comes out a little low but think it will be ok B. Watkins - will a ball get stuck up there G. Hacker -look at M401 -it's out from the wall and drop down. TY to work w/mechanical engineer -could be a trapping area. WK -painting that duct? TY -yes -will check w/mechanical S. Arndt -question on A801-detail no 5-show rough sawn cedar siding over plywood -what thickness ply TY - 1/2" -Scott-might want to use 5/8 TY - A303-longitudinal section thru the gym - On 68802-detail of typical siding -material will tend to smooth out areas and Hardiplank goes right over. J. Johnston - do you have 2 products here? TY -yes -the other item is a vapor -need two layers -really permeable and home slicker goes over top -will send you some samples -the home slicker is a vent sheet \\dove\Departments\EF\Architectwal Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 4 of 12 TY -detail is wrong WK- problems with tyvek -not allowing enough vapor TY-this is not tyvek -the whole point of the air space is to allow movement - WK -this is a proven product? TY -yes and I'll get you samples. Scott-on cement board what size TY 6" exposure - 7 1/4 Scott -think you should use next size up TY-will check and go to next size up TY will add vapor barrier and interior finish schedule Go back to detail 1 on A803 -using cement board trim TY -detail 1 and all the way through -need to do a mockup in the office to make sure vent spaces are right -not sure about routing the cement board -will check on that -may need to use a shim -want an overlap on the trim Scott -maybe use the EIFS -you can route it -option to look at. A803-question matl in soffit - TY to check into -use stainless steel fasteners A801-detail 5-drop that whole business A8023-trusses 4'on center? TY existing ones are the new ones are 2'on center JJ -there's an outrigger detail on A501- TY - on 803 detail - making a vent space and creating a drip edge - a little fussy - I may modify to simplify the assembly Scott - 2X2 on edge plywood sheathing above it... \\dove\Departments\EF\Architectural Review BoardWRB Minutes 2008\ARB Minutes 080402.doc Page 5 of 12 TY -look at 4 on -803 - 1/2" detail 2 -the top layer is not plywood -not happy with the denseck Scott-suggests bringing flashing down and that forms the overlap TY-might be the best way to do it. Will need to modify all the way around - do it the more conventional way Continuous cleat will be 22 gauge -flashing will be 24 Tony to will work on the detail and send something -for review JJ - re gravel area -need to be flush finish otherwise leaves, debris get in - TU -will have them use 1 1/8 to make it easier TY - on detail 3 on A801-showing skirt board assembly - it's a fussy detail but will match bldg- Scott -bottom flashing needs to come up underneath the siding -not enough lap -water's going to get in TY -use water shield and terminate up the wall Scott -and the flashing should come down more TY -carry flashing down 3", and overlap behind the 2X8 with watershield and-waterproofing go full way down - 1/2" treated plywood. Scott -prefer 5/8" -it's flatter and easier to match up with 5/8 siding TY -concerned about water being trapped WK -detail on top -treated plywood? Chemical they replace arsenic is much more corrosive to the fasteners TY -will check w/plywood assoc for recommendation for all weather wood foundation -will send a memo to you and follow up. Scott -foam on inside of the cavity? TY -then you have to protect it. Scott -wherever you don't have rigid insulation -put foam in between plywood TY to research -western wood institute \\dove\Departments\EFvlrchitectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 6 of 12 A304-end wall of gym - roof is a little different configuration - on the end will modify the drip flashing detail Scott-questioned the ventilation in the eves TY -eve space is vented and then there is ventilation up to the roof TY to check section 1 A304-the rock line is shown flat -thinks it slopes A305-sections through the storage room area -section 1 shows the joist -don't have ventilation Go to detail s on 803 shows the right detail -instead of every other we'll just show some holes. Scott questions screens A306-showing existing areas for the sprinkler people G. Hacker notes-on fire plan 201 and 202 calls out sprinkler requirements TY -there's cross bracing in the crawl space -the voc ed area requires more water -Tony to check the fire plan -looks like only the fan rooms are being sprinkled. TY to find out about the sprinkler requirements BW cites requirement in the specs to sprinkle crawl space TY -drawing says just 1/2 the building JJ notes-1 /2 dry and 1 /2 wet WK questioned use of city water system TY -there are two deficiencies with the water system -pressure and flow -pressure can be taken care of w/the fire pump and the water tank adds to the flow. To clarify with the mechanical. A307-stair detail -will modify detail 4 so railing is removable. BW - on that same detail there's flashing between the deck and the building -why does it have a clip? TY -should have ice and water shield. GH -looking at demo on M 105 and... why don't we take that chase out for the return air duct and move all those fixtures back - if we're demoing -opens up the bathroom area quite a bit and may solve the problem with the janitor's area. \\dove\Departments\EF1Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 7 of 12 TY - might be able to change the swing on the doors -which would be better. JJ -backup to 303 -you've got PVC on the roof. GH -questions stub wall. TY -trying to block view into the rest of the toilet room -maybe reverse the swing of the door - there's a site line issue -might go to a 34" door -still ADA. GH - 402-with dispensers in the stalls and the stalls being narrow -should we go to recessed? TY -think the scale's wrong -will check. A500-all the various clearances required. A601-ceiling plan -didn't show acoustics -talked about glue on tiles. Scott -they don't last TY -we'll leave it off. WK suggested wall covering on the wall. TY -will look at - on walls that don't have impact panels -could use real carpet. JJ -could cause a fire issue. Scott -paint the plywood. TY -like the OSB -stained it doesn't show dirt. Scott -first light looks close to the ductwork. Tony to check. GH - E201 shows light near duct. Scott - on M401 it's close and E201 looks like the light is right next to it. A801-803-exterior details -detail 2- will check on insect screen. TY -need to put shim behind the trim rather than route that board -the shim will push out 1/2" to give some space to vent. Discussion re galvanized roofing nails -that will have to change -doesn't work. \\dove\Departments\EF1Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 8 of 12 TY -they should be shot in if you can set the nail gun right - to modify so fasteners are long enough -coiled stainless steel -will check w/the mfg -think the code is 2" into wood. A803-already looked at this -roof edge, bottom of fascia -look at insect screen and getting rid of edge and not routing the cement board. Discussion re lead times for materials. TY -still concerned about the driveway, but think it will work -not sure about the soil conditions. WK - need a culvert? TY -probably. Scott -need to widen out for snow piling up, oil tank coming in routinely. Scott questioned City removing their stuff- and put a drain liter on one side and tie into the drain. TY -yes they said they'd handle it. GH questions French drain -adding any length? Scott -any detail about how you're going to channel the water? Maybe we should go ahead and wrap around -and tie roof gutters to it Scott -what size pipe are you using? TY -supposed to be called out - should be 6" Scott -gutters on the edge of the gym? TY -there are some -gutter at the bottom of edge -A204- gutter at low side of mechanical room, roof and new storage roof -look at elevation on A301 -the ground starts to slope away from the building. Won't put a French drain across the front -will Swale the road around the side and away from the building. GH - 201 -where's the new service entrance -electrical E401 -talks about new service entrance says go to E301 but can't find. TY -don't believe we need a new service entrance -will check with the electrical -putting the fire pump and all that stuff wouldn't need a new service panel -either the site plan or E401 is wrong \\dove\Departments\EF1Architectural Review BoardWRB Minutes 2008\ARB Minutes 080402.doc Page 9 of 12 GH - is C201 correct? Scott -the water line comes at an angle -should come at a 90 degree angle to the road. How old are the boilers taken out of the connex -want to make sure we're doing the right thing moving them in. WK - do we have specs on bedding the water pipe? TY -don't have a bedding detail and should have one. WK -any info on the rock source? KS -don't think there's enough. Consensus was to leave it to the Contractor to figure out. WK - require a new generator? TY -yes. Scott -would prefer to use new generator out there and use the old ones in town. TY -will add culvert under the driveway. Scott - on S001-re concrete -recommends 3500 because of issues out there. Mixed on site. 5002-Scott would prefer 8" instead of 12". TY -drawing shows it at 8". Scott -recommended galvanized. Board concurred. KS - S001 down -reads it doesn't make sense - 6 should be max WK questioned -same pg -foundation note - 4' below, compact native material. Scott -need to get down to clay or rock and come back up. It won't compact when you're talking about native material -it's dirt. 5002 -hole detail Intention is to take it all down to bedrock. The slab is not on bedrock but the footings are. Scott - 4" D-1 and then shot rock on top \\dove\DepaRments\EF\Architectutal Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 10 of 12 TY - it should be spelled out. Scott - S200 -underneath the generator room -shows slab but not the wall in between -showing 4" slab -wouldn't set generator on top of 4 "slab -don't think it'll be enough to handle vibrations. TY -I'll defer to the structural engineer. Need to clarify height of walls. Scott - E200 -would be the back wall -where it shows 24" on center I'm assuming there's blocking. TY - on the shear wall sched 002. Scott -we're assuming it's all blocked? TY -yes. KS -5200 re stagger nails -need to go to a 3" member. S202-shows wood framing at the little storage room as opposed to carrying slab over -look at gridline 1 on section 3 shows flush with something and that can't be - S300-shows the actual floor framing. Scott - 5200- assuming under partition between boiler room and the generator room is a 6" slab. Tony marks. 5300 -shows floor framing. Scott suggested doing 16 instead of 24. S301-various framing details 5302-ditto KS - Section I - should be staggered -same on Section H. Tony will check all the other decks -make sure above ground preservative treated is compatible with galvanized hangers. 5400-same note on spacing of the nails 5401-shows the steel ledger and the new floor framing to the existing wall. 5401 -length of nail won't work. \\dove\Departments\EF1Architectural Review Board\ARB Minutes 2008\ARB Minutes 080402.doc Page 11 of 12 Tony will check thickness of studs. JJ - A109 shows 10" studs. 5500 -roof framing -have changed to an inch and 1/8 5501-same issue -the ledger -Tony to check. TY -may have to cut the plywood to get them on center. 5502 -diagram for the truss manufacturer. 5601 -grid line 4 -good footers exist reasonable to be able to put plates in. S602 framing for the skirt board assemblies. 5603-walls as they project down to the footings. Showing below grade -don't think that's below grade rated. Scott -they will rust out. WK -specs on fasteners? TY -yes 5001 -fasteners called out. With the concurrence of the Board and due to the lateness of the hour, it was decided to forego Public Comments [there was no public] and Board Member Comments. E. Adjournment Motion was made, seconded and unanimously passed to adjourn the meeting at 1105 pm. Another meeting will be scheduled to continue review of the 95% Ouzinkie Drawings. Respectfully submitted: ~`~ Je is Wolfe for Sharo Lea Adinolfi, Project Assistant K ngineering/Facilities Department ~: _.. f .~ Scott Arndt, Chair ArchitecturaUEngineering Review Board Date: ~ ~S D Date: ~ -,~ S - .Z GY'?9' \\dove\Departments\EF1Architectural Review Board\ARB Minutes 2008WRB Minutes 080402.doc Page 12 of 12