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12/03/2008 Regular MeetingSOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES December 3, 2008 @ 5:15 PM Borough Conference Room Call to Order Chair Altenhof called to order the Regular Meeting of the SWAB at 5:15pm on December 3, 2008 at KIB Conference Room. Roll Call M. Barber conducted a roll call and a quorum was established. The following persons were present: Board Members Present Not Present Excused Altenhof, Bar / Harrin on, Cind / Mahone , Ed / Murdock, Laurie / Owen, Marion / Pillans, Rick / Also in attendance were: Ex-Officio Members: Chris Lynch and Tracy Mitchell. Caroll Tracy, Kodiak Sanitation. Others present were Cheryl Boehland, Christy Lyle, Geoff Smith, Paul Horn, Bonnie Baker, Jessica Horn, Martha Helms, Marie Rice, Nick Szabo, Casey Janz, Pat Holmes, Steve Honnold, Sara Persselin and Rolan Ruoss, F & G Advisory Commission. Approval of Aeenda It was Moved, C. Harrington and seconded to approve the Agenda. Agenda was approved by a unanimous voice vote. Approval of Minutes It was Moved, M. Owen and seconded to approve the Minutes of June 4, July 2, July 23, August 6 and October 1, 2008. N:\EF\Baler Facility\Solid Waste Advisory Board\FY2009\Minutes\03 December 2008 Visitor Comments R. Ruoss told the board he was there representing the Fish & Game Advisory Committee and at their meeting they took a look at the Waste Mgmt. Plan. He told the Board the Committee had concerns about curbside pickup in the Flats and Monashka Bay in relation to Bears. J. Horn distributed pictures of dumpsters with trash and fish waste left outside dumpsters. She told the Board they are tired of picking up after irresponsible citizens and she couldn't find anything regarding Bears in the Borough Ordinances. She said the dumpster issues need to be addressed sooner rather than later. C. Janz echoed J. Horn sediments and would like to see functional dumpsters placed for use. She said she doesn't feel curb side can work in the Flats and would support a transfer station in the Flats even if it was more expensive. C. Lyle told the Board she came in support of the conversation re: dumpsters and to express gratitude that it is being addressed and talked about. She said she was concerned that if citizens aren't being responsible for their waste when it comes to dumpsters, what's to say they'll be responsible for cans. J. Smith told the Board he lives in Bells Flats as well, and said part ofthe problem garbage is left on the side of the dumpsters is due to non functioning dumpsters. He said he isn't interested in seeing curb side service in Bells Flats. M. Rice asked the Board where they were on transfer stations. She observed one in Nikiski, also mentioned the possibility of independent garbage service in Bells Flats. He suggested to the Board to look into transfer stations. N. Szabo thinks the Board should recall the plan from the Borough and revisit the plan. He said the plan doesn't address transfer stations and he felt transfer stations are a legitimate option for this community. He would like to see a cost comparison. He would also like to see transfer stations addressed in the RFP. P. Holmes told the Board he lives on Mission where there isn't curb side. He recommended that the Board take various garbage cans, work with L. VanDaele, put some dead humpy's in them and see if the Bears are able to open them. He told the Board re: sludge & composting, to research microbiological testing prior to bagging and distributing. C. Tracy told the citizens she has a 94 gal roll cart at her office and would encourage them to stop by and look at it. She said there are a couple of seats open on the Board and she would encourage anyone that feels strong about issues to get on the Board. N:\EF\Baler Facility\Solid Waste Advisory Board\FY2009\Minutes\03 December 2008 C. Boehland asked the Board to explain what an RFP is and the process. She also wanted to know if the public was going to have the opportunity to get specific issues in the RFP prior to it going out for Bid. She told the Board that she didn't understand why they would recommend curb side in Bells Flats. Old Business a. Report on Port Angeles Teleconference M. Owen reported to the Board on the teleconference with Helen. Discussion followed regarding the topics that were covered. Items of interest were funding for the position, what they did right and what was done wrong. Weather issues such as snow & wind, curbside, etc. Education was done through advertising in the newspaper, at schools & businesses to get people to recycle more. b. Report on America Rerycles Day in Safeway Lobby B. Altenhof told the Board that T. Mitchell, L. Murdock and he spent about 3 hours at Safeway. There were about 20 or 30 people that stopped by and they all had positive feedback. New Business a. Election of Vice -Chair Chair Altenhof opened the floor for nominations. It was Moved, M. Owen and seconded to elect C. Harrington as Vice Chair. Motion Carried by a roll call vote. b. Approval of Mission Statement It was Moved, M. Owen and seconded to adopt the proposed mission statement. Discussion followed, C. Harrington told the Board that it's been her experience while serving on other Boards that it's very helpful to have a succinct reading of the mission statement at the beginning of the meeting because it helps the Board stay focused. She took the Borough Code and pulled out the essence of what the Board's been appointed to do and tried to turn it into one sentence. She would like to see it used on outreach materials, on PR and have it stated at the beginning of the meetings. Motion Carried by a roll call vote. c. Protocol for Reports to Assembly Chair Altenhof informed the Board that to report to the Assembly the request needs to go through the Borough Manager first and be put on the Agenda. Discussion followed: points that were made were giving committee reports in a regular meeting, when it's necessary to get on N:\EF\Baler Facility\Solid Waste Advisory Board\FY2009\Minutes\03 December 2008 an agenda for a work session and regular meeting. It was Moved, C. Harrington and seconded to establish protocol for reporting to Assembly by placing it as a regular agenda item by the Chair determining & authorizing content. Motion Carried by a roll call vote. d. Language for Coastal Initiative Chair Altenhof told the Board he has passed the information on to the Assembly, Borough Manager and the Mayor. Discussion followed and it was recommended to mention it in the report to the Assembly. Visitor Comments N. Szabo told the Board he felt a lot of the public didn't know what was going on with the plan, due to fishing or other activities. He said if you see you're on the wrong track there's nothing wrong with admitting maybe you need to take another look and back up and get on the right road again. R. Ruoss told the Board that F&G Advisory Committee is there if the Board wants additional input on the Bear issues. Board Comments C. Harrington asked if it would be a good idea to educate the new Assembly members about what the Board is doing. She believes it would be a good idea for another Board member to attend the Assembly meeting with the Chair when he gives the Boards report to the Assembly. She would like to propose to take Fish & Games offer up, once the Board gets further along on the process. She asked the Board what steps need to betaken to form a subcommittee for litter. R. Pillans thinks one Board member could attend a meeting re: litter, but if more than one Board member attends the meeting it will need to be advertised. He didn't think the Board as a whole needed to head another subcommittee. C. Lynch says she thinks it great the Board is getting public outcry, it is part of the process. The Board needs to provide clear & consistent responses to the public outcry. The Board won't know any specifics until the contract is awarded. They need to hold people accountable. There's no reason people can't come to the meetings to inform themselves. The Board provides broad policy recommendations. If they think something needs to be changed they can take it to the Assembly at that time. The solid waste management plan is a working document, but in order to change it, it would involve some pretty long processes. The Board's recommendations were long term goals. There isn't going to be outlying transfer stations next N:\EF\Baler Facility\Solid Waste Advisory Board\FY2009\Minutes\03 December 2008 year or tomorrow. It's great to get all the people to come into the meetings. The Board needs to keep an open mind and stay open to suggestions. She also informed the Board that starting January 15th, Threshold is starting a pilot curbside recycling program. M. Kozak told the Board he would be careful in dividing areas into too small of areas. Individual area solutions aren't going to work. Monashka Bay, Bells Flats and other areas outside the City need to get together and discuss solutions. He told the Board that he thought there was quite a bit of discussion on curbside pickup in the core of the community vs. the outlying areas. He said that it should state in the RFP to be creative when it comes to the outlying areas and curbside pickup. He said they should encourage the bidders to tell them what will and won't work. He told the Board that the City talked to CH2M Hill that week and he will be talking to the City Manager and the Borough. The goal right now is to begin the setting up and work early May, with actually starting sludge composting the end of May. He's hoping to do a minimum of two batches. Testing for biological issues is part of the process. As a community they need to decide where they want to end up re: health issues and composting sludge. He explained the ratios of sludge to wood that will be needed in order to compost. M. Owen recommended to the Board that they talk to other communities similar to the teleconference with Port Angeles. She told the Board she made a presentation to the Assembly work session re: junk vehicles, litter and enforcement. The Assembly agreed to put it on the agenda for the joint work session with the City. She said she would be getting together with the Daily Mirror to get the classified ads going where they match a business up with the "Did You Know" list that T. Mitchell provided. She let the Board know that on a recent trip to Victoria, B.C., she was surprised to find out that they stilt pump their raw sewage into the Straits of Juan de Fuca. R. Pillans brought in some information for the Education/Outreach Subcommittee. He gave information to the Board re: digestor and trivia information on recycling. B. Altenhof told the Board that in the December issue of Popular Mechanics magazine there is a great article on the economics of recycling that mentions many of the things that were brought to light in the Bell report. Mentions many of things the Board has been discussing. It specifically mentions in areas such as Kodiak that there has to be recognition of the relative trade off in value. Can either save money short term or spend money longterm. He gave N. Szabo the scenarios that the Board recommended to the Assembly and he pointed out that transfer stations were addressed at that time. N:\EF\Baler Facility\Solid Waste Advisory Board\FY2009\Minutes\03 December 2008 Meetine Scheduled Next work session is December 17, 2008 and the regular meeting will be January 7, 2009 @ 5:15pm in the Borough Conference Room. Adjourn There being no further business the meeting was adjourned at 7:10pm. SUBMITTED BY: Mary J. rb Secretary KIB Engineering/Facilities Department Date: a APPROVED BY: ,~~~ Barry Altenhof, Chair Solid Waste Advisory Board Date: 2 D N:\EF\Baler Facility\Solid Waste Advisory Board\FY2009\Minutes\03 December 2008