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2008-02-06 Regular Meeting~, ~ SOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES February 6, 2008 @ 5:15 PM Borough Conference Room Call to Order 1.,, ~ [~~ i i ~--.,. OCT - 9 2608 .::' i ~ [p? ~ 4 L% . ~ -._.. - .v Chair Mahoney called to order the Regular Meeting of the SWAB at 5:15pm on February 6, 2008 at KIB Conference Room. Roll Call M. Barber conducted a roll call and a quorum was established. The following persons were present: Board Members Present Not Present Excused Altenhof, Bar / Hinkle, Bill / Holm, Fre a / Mahone , Ed / Owen, Marion / Pillans, Rick / Rohrer, Dan / 5:20 m Also in attendance were: Ex-Officio Members: Mark Kozak, Chris Lynch and Tracy Mitchell. Rick Gifford, Woody Koning and Mary Barber, Kodiak Island Borough. Larry Van Deale, ADF&G, Caroll Tracy, Kodiak Sanitation. Others present were Alan Torres, Ken Reinke and Scott Arndt. Telephonically present was Chris Bell, Bell & Associates. Approval of Aeenda Agenda was approved by a unanimous voice vote with the addition of reports from Board Members F. Holm and R. Pillans. Approval of Minutes - January 9. 2008 Chair Mahoney asked for approval of minutes with corrections. Corrections were made and minutes were approved by a unanimous voice vote. Visitor Comments None N:\EF\Baler Facility\Solid Waste Advisory Board\FY2008\Minutes\06 Feb 2008 t Reports a. Bill Hinkle -Informational Synopsis B. Hinkle said the report he handed out are ideas and/or options he thought the Board should be looking at. Chair Mahoney said to possibly make it a topic at the Board's next work session after the Board has a chance to review it. b. Landfill Status T. Mitchell discussed with the Board the various projects that are going on at the Landfill. Chair Mahoney asked that the Landfill Financial report be put on the Agenda for the next meeting. c. Education Sub-Committee F. Holm told the Board that there was going to be a meeting for Sunday, February 10, 2008 @ fpm at Mill Bay Coffee. d. Composting/Digesting R. Pillans asked the Board to change the next work session from March 20 to March 19, so he could have the Regional Community Assistance Corporation folks do a presentation on a composting/digester. Consensus was to move the date of the work session. R. Pillans to take care of the PSA's. Unfinished Business None New Business a. Vote to recommend to the Assembly that the Manager be authorized to change the scope of work in the contract FY2007-39 as outlined in Bell memo dated January 22, 2008. D. Rohrer Moved and it was seconded to make the recommendation to the Assembly. Discussion followed regarding Bell & Associates contract and what Bell is going to provide to the Borough. C. Bell explained to the Board what they were contracted to do. D. Rohrer withdrew the Motion to make the recommendation to the Assembly with the consent of the seconder of the motion. N:\EF\Baler Facility\Solid Waste Advisory Board\FY2008\Minutes\06 Feb 2008 J b. Vote to schedule meetings -regular meetings the 1St Wednesday of every month and work sessions the 3rd Wednesday of every month. R. Pillans Moved and it was seconded to hold regular meetings the 1St Wednesday of every month and work sessions the 3rd Wednesday of every month. Motion carried with a roll call vote. Visitor Comments R. Gifford stated he was confused where the Board wants to go from here. There was discussion that followed. Chair Mahoney asked if D. Rohrer would be willing to work with R. Gifford and maybe another member to clarify things. D. Rohrer said he would. T. Mitchell read a letter from Susan Payne and Don Dumm to the Board. Board Comments D. Rohrer, C. Lynch and B. Hinkle -None M. Kozak said in terms of the big picture he was still a little frustrated, what he thought the Board was doing was the procurement process for new collection, whoever wins the process. He also thought the Board was going to get the big picture as D. Rohrer read out of the contract, the part B., but after listening to C. Bell speak tonight he had a real strong feeling that there isn't a complete picture part B in this contract and he would like clarification. He thought the Board was getting a complete analysis from every aspect of solid waste on this island. M. Owen said on one side she's feeling clarification, on the other a little confused. She said she by no means was hoping to bean expert on all of these particular issues prior to reporting to the Assembly in any way, so she thinks it a question of trusting the process but being charged with clear direction on where to go. She said she feels like it's been 4 months of spinning wheels and in one way she kind of apologizes, she felt that maybe she didn't ask the right questions and was assuming too much. She said she's ready to go to work. F. Holm said she agreed with M. Owen and B. Altenhoff about feeling a sense of confusion trying to figure out how the process is going to work. At the end of the last meeting she had a different idea of the A, B scenario, whether it was switching the order of components that are already in the process or actually adding the plan. She stated she's still a little confused. B. Altenhoff- None N:\EF\Baler Facility\Solid Waste Advisory Board\FY2008\Minutes\06 Feb 2008 R. Pillans said he didn't think anyone needed to feel embarrassed about not being experts on any of this because he didn't think any of them are. He felt going through a process to come up with an accurate plan made sense. He said if you do a plan 1St how would you know what the process was supposed to be. He also said that something else he is a little confused about is if Bell & Associates is tasked with the challenge of finding other contractors to come in and deal with this or should that be left up to the KIB to solicit bids from contractors. He asked why the Board is getting all mixed up with this stuff when he felt the Board is supposed to be figuring out what to do with it instead. He feels the Board needs to start getting something done. He stated he was a little discouraged. T. Mitchell -None Chair Mahoney said it seems like every time the Board has a meeting the waters get murkier and murkier. He said his eyes were opened again tonight. He stated he thought the Board was going to get a document from the original deal and figured collections was part of it, but he figured the A-Z study was also going to be in there just like the Juneau report. He said he's hearing that that's not at all what it is, it's a procurement process and there is no A-Z study in there, if there is he thinks they should stick with this deal just turn around what the Board decided about turning around the process putting the collections to the end and bring up the other issues that are on the star chart. He said what he's hearing is the Board isn't getting a Juneau report or any report close to Juneau, and if the Board wants that a change order will need to be done. He stated every time new revelations come out. F. Holm asked Chair Mahoney if he thought if C. Bell were to teleconference in on the meetings if it might clarify some of their confusion. At the last meeting C. Bell wasn't on the phone and she felt the confusion could have been mitigated if he had been involved in that process. Chair Mahoney concurred with what F. Holm said and hoped that D. Rohrer could hammer out something with the Manager to see if they could get something they could touch, feel and hold. He said he would be willing to help but he didn't feel he'd be such a big help. Meetine Scheduled Chair Mahoney set the next Work Session for March 19, 2008. Adjourn There being no further business the meeting was adjourned at 6:55pm. N:\EF\Baler Facility\Solid Waste Advisory Board\FY2008\Minutes\06 Feb 2008 SUBMITTED BY: Mary J. ear r, ecretary KIB Engineering/Facilities Department APPROV D BY: Solid Waste Advisory Board ~~~^ Q~~ Date: h Q g Date: / ~ r a~ N:\EF\Baler Facility\Solid Waste Advisory Board\FY2008\Minutes\06 Feb 2008