2008-06-04 Regular MeetingSOLID WASTE ADVISORY BOARD
REGULAR MEETING MINUTES
June 4, 2008 @ 5:15 PM
Borough Conference Room
Call to Order
Chair Altenhof called to order the Regular Meeting of the SWAB at 5:15pm on June 4, 2008 at
KIB Conference Room.
Roll Call
M. Barber conducted a roll call and a quorum was established. The following persons were present:
Board Members Present Not Present Excused
Altenhof, Bar /
Holm, Fre a /
Mahone , Ed /
Owen, Marion /
Pillans, Rick /
Also in attendance were:
Ex-Officio Members: Mark Kozak, Chris Lynch and Tracy Mitchell. Woody Koning, Nova Javier and Mary
Barber, Kodiak Island Borough. Caroll Tracy, Kodiak Sanitation. Others present were Alan Torres.
Approval of Aeenda
It was Moved, M. Owen and seconded to approve the Agenda.
Approval of Previous Minutes
None. Chair Altenhof asked M. Barber to clarify an email that went to the Board Members from
the Clerk regarding Robert's Rules of Order in typing minutes of meetings. Discussion followed,
E. Mahoney asked N. Javier if there was anything to forbid things going into the minutes that a
Board member might ask. N. Javier stated as long as the Board member prefaces the comment
with the words "for the record", in order for the person taking the minutes to know to
incorporate the statement or comment into the official record.
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Visitor Comments
C. Tracy stated to the Board that she is attending the SWAB meetings at the request of the
Borough Manager R. Gifford as sort of a technical advisor and wasn't sure if she should hold her
comments for visitor comments or if she could interact with the Board during the meeting. She
stated she would like clarification. N. Javier stated C. Tracy should make comments under
visitor comments. She also told the Board if they would like to hear from C. Tracy the Chair
needs to ask for consensus of the Board members to see if they want to hear from her. For
instance, someone on the Board may state they would like to hear from C. Tracy, but it's only
one person so you want to get a sense if that's what the rest of the Board wants to do.
Unfinished Business
a. Reconsideration of consensus of Board members to make recommendation to KIB
Assembly for the creation of a public relations/Education position to address all
KIB departmental needs.
It was Moved, E. Mahoney to reconsider. Due to lack of Second the Motion died.
New Business
a. Discussion of recommendation to remove city dumpsters.
M. Owen stated this deals with the letter she addressed to R. Gifford and it was suggesting that.
E. Mahoney called for Point of Order, stating a Motion needed to be on the table. M. Owen
stated it says discussion and she just assumed that's what the Board was doing. B. Altenhof
stated there's been no Motion, this is item a. Discussion of recommendation to remove city
dumpsters. N. Javier asked if they were just discussion items with no action being taken. B.
Altenhof stated that was correct, the intent of the discussion is to educate the Board and to
arrive at a clear idea of the issues involved in removing City dumpsters. N. Javier told the Board
if the word discussion wasn't in the item and it read Recommendation to remove City
dumpsters there would need to be a Motion on the floor to discuss it. E. Mahoney asked N.
Javier if that meant the Board couldn't make a Motion. N. Javier answered yes, just discussion
as in a work session.
M. Owen resumed her discussion of the letter given to the Borough Manager at SWAB May 5,
2008 regular meeting re: Implementing KIB Code by establishing curbside pickup within the City
of Kodiak. Discussion continued re: placement, dumpster design, secured lids. Questions were
raised about the dumpsters in the City and the residents that have curbside available to them.
B. Altenhof asked that removal of City dumpsters be put on the next regular meeting agenda.
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going to charge the Borough any additional cost. He stated he wanted the minutes to reflect
this because it was a change in the process in which the Board was going to get the
information. Instead of starting with a procurement, he wasn't sure what they were doing now
but assumed they were doing the A-Z study. He feels it was an important turn-around of events
and it was a Board decision, not a Chair decision. He asked N. Javier to explain what consensus
meant.
Meetine Scheduled
June 18, 2008
Adjourn
There being no further business the meeting was adjourned at 6:37pm.
SUBMITTED BY:
Mary J. Bar cretary
KIB Engineering/Facilities Department
Date: ~ ~I ~'1 ~~
APPROVED BY:
/~
Barry Altenhoff, Chai
Solid Waste Advisory Board
Date: Z 3
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b. Discussion of changing work sessions to regular meetings on the 1st & 3rd
Wednesday of each month.
E. Mahoney clarified the Board already has their regular meeting on the 1~t Wednesday of every
month, so it would be changing the work session on the 3rd Wednesday of the month to a
regular meeting. N. Javier explained to the Board that at a work session they can do less
structured, less formal discussions but if it's a regular meeting they need to have a motion
before discussion. She said the Board could always postpone the item to the next meeting and
it would be put on the Agenda as unfinished business.
c. Discussion of public comment opportunity on "Talk of the Rock", KMXT.
M. Owen told the Board that it is a well listened to program and she felt it would bean
excellent opportunity to receive public input and she would like to see the Board participate if
possible. There was agreement from the Board. Discussion followed and the Board decided
they would be on the program "Talk of the Rock".
Board Comments
Chair Altenhoff asked N.lavier to discuss the term "Reconsideration". N. Javier explained it to
the Board. E. Mahoney asked N. Javier to verse the Board about what it means when there is a
reconsideration on the table. N. Javier told the Board that any action stops. B. Altenhoff told E.
Mahoney for the record, it wasn't clear to him at the time that that was E. Mahoney's
intention. E. Mahoney told the Board he thought he made it perfectly clear. Questions
followed and N. Javier gave an example of what should happen once someone reconsiders their
vote.
M. Owen wanted to let the Board know that the Harbor now has recycling stations. She stated
the utility bills don't have anything on them stating they are for garbage. She said in Los
Angeles they passed an ordinance to disengage the backup safety noise.
E. Mahoney stated for the record at the February 6th meeting he refused to sign the minutes
because there was absolutely no mention of what Bell was on. It was discovered at that
meeting that Bell was on a procurement process which merely means that they were in search
of a contractor for procurement of getting a new contractor. It was reflected in a letter as well.
He stated his point is direction was changed at that meeting, and it was changed by the Board.
There were Board members that had C. Bell on the phone and they were challenging him as to
do what was in the contract. He wasn't sure what Bell & Associates were onto, but it certainly
wasn't an A-Z study. He understands now Bell is on an A-Z study and Bell wanted to charge the
Borough an additional $50,000.00 for the A-Z study, but as he understands it now Bell isn't
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