06/17/2008 Regular Meeting
FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
June 17,2008 @ 7:30 p.m.
BAYSIDE FIRE HALL
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CALL TO ORDER
CHAIR DOLPH, called the meeting to order at 7:42 p.m.
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ROLL CALL
Members present were C. Davidson, M. Dolph, R. Nelson and J. Pickett. Excused Board
Member was G. Spalinger. A quorum was established. Also present were Chief Himes
and M. Barber, ElF Department.
APPROV AL OF AGENDA
It was Moved, R. Nelson and seconded to approve the Agenda. There was a unanimous
affirmative voice vote.
APPROVAL OF PREVIOUS MINUTES
It was Moved, R. Nelson and seconded to approve the Minutes of April 15, 2008. It was
Moved, R. Nelson and seconded to approve the Minutes of May 20, 2008. There was a
unanimous affirmative voice vote.
ACKNOWLEDGEMENT OF FINANCIAL REPORT
It was Moved, R. Nelson and seconded to acknowledge receipt of the Financial Report
with the request from Chair Dolph for M. Barber to check to see what the encumbrances
were for. There was a unanimous affirmative voice vote.
REPORTS
a. Chief Report
Chief Himes reported on his trip to Portland. He stated the Fire Chiefs are meeting
regularly. Discussed the ~f'or fiberglass fencing for the training building and stated
M. Corrierre is working on getting additional information.
b, Chair Report
Chair Dolph told the Board that the Project Manager's job description had been taken to
W. Koning, Engineering Facilities Director for review and to put into an RFP format. He
stated W. Koning told him the process is the same as an Architectural firm. The selection
for the Project Manager would be a combination of criteria and not just on price.
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Discussion followed concerning whether or not the Board needed a Project Manager at
this time. Chair said the best option for the Board at this time might be to get the site
work and foundation done without a project manager. Once building's ready to go up
possibly hire a project manager at that time.
Chair Dolph wanted to let the Board know that the change order for Jensen Y orba & Lott
and the Bayside Apartment Lease Agreement are going before the Assembly for approval
on Thursday and asked if any of the Board members could attend the meeting to
recommend to the Assembly to approve these items if a snag comes up, he would
appreciate it.
VISITOR COMMENTS
None.
BUSINESS ITEM
a. Discussion & Possible Recommendation - 35% Architectural Design by
Jensen Y orba Lott, Inc.
Chair Dolph told the Board if there were any recommendations, concerns or comments
what so ever re: the 35% Design this is the time to forward them in writing to the ARB.
Discussion followed and some questions the Chair will talk to Tony Y orba about are in
section AI02 Sanitary Sewer Placement - Cost Savings, Complete Drive Around, 60'
Contour-Removal of Hill, Relocation of 1000 Gal & 500 Gal Fuel Tanks, section A201
Sandwich Panel instead of Fiberglas Insulation, Bathroom Locations and section A202
Incorporate Mezzanine Toilet in Mechanical Room.
VISITOR COMMENTS
None.
BOARD COMMENTS
J. Pickett, Rebecca Nelson and Chair Dolph had none. Chief Himes asked about G.
Spalinger's comment about urging the Board to look at all expenditures over $300 or
$500 in May 20, 2008 Minutes. Chair Dolph said he would explain it to him. He said it
was the Board's desire to put something in writing as far as expenses.
MEETING SCHEDULE
Chair Dolph reminded the Board the next Work Session is scheduled for July 1 and the
Regular Meeting is July 15. Chair Dolph also stated he would be at Narrow Cape for the
next meeting and would need to hand the gavel off, but he would teleconference in.
ADJOURNMENT
Meeting adjourned at 9:20pm.
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SUBMITTED BY:
Mary J. B r, ecretary
KIB Engine ring I Facilities Department
APPROVED BY:
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Mike Dolph, Chair
Fire Protection Area No.1 Board
Date:~
Date: IQ-A-u1-oR
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