07/15/2008 Regular Meeting
FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
July 15, 2008 @ 7:30 p.m.
BA YSIDE FIRE HALL
CALL TO ORDER
G. SPALINGER, called the meeting to order at 7:50 p.m.
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ROLL CALL
Members present were C. Davidson, M. Dolph via teleconference, R. Nelson, J. Pickett
and G. Spalinger. A quorum was established. Also present were Chief Himes and M.
Barber, ElF Department.
APPROVAL OF AGENDA
It was Moved, C. Davidson and seconded to approve the Agenda. There was a
unanimous affirmative voice vote.
ACKNOWLEDGEMENT OF FINANCIAL REPORT
It was Moved, C. Davidson and seconded to acknowledge receipt of the Financial Report.
There was a unanimous affirmative voice vote.
REPORTS
a. Chair Report
Chair Dolph stated his report was given in the Work Session prior to the Regular Meeting
re: Change Order and ARB 35% Drawing Review.
b. Staff Report
M. Barber told the Board with the exception of the encumbrances that will be closed at
the end of the month the fund balance is roughly $1,202,143.47.
BUSINESS ITEM
a. Change Order from Jensen Y orba Lott
It was Moved, C. Davidson and seconded to approve the contract change order for Jensen
Y orba and Lott in the amount of $3,617. Motion Carried by a roll call vote.
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VISITOR COMMENTS
None.
BOARD COMMENTS
C. Davidson excused.
Chair Dolph stated G. Spalinger runs a fast paced meeting. He also wanted to let the
Board know that the weather folks at Narrow Cape are tracking the ash plume from the
volcano SW of us and the sensors are telling them that there's ash in the high strata over
Kodiak right now. Word to the wise, there could be a dusting and need to take heed.
J. Pickett - none.
R. Nelson thinks batt insulation is 30% more. Thinks these changes are a good thing.
G. Spalinger - none.
MEETING SCHEDULE
Next work session is scheduled for August 5th and the next regular meeting is scheduled
for August 19.
ADJOURNMENT
Meeting adjourned at 8:00pm.
SUBMITTED BY:
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APPROVED BY:
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Mike Dolph, Chair - -- n
Fire Protection Area No.1 Board
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FIRE PROTECTION AREA NO. 1
SPECIAL MEETING
July 29, 2008
Bayside Fire Station
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CALL TO ORDER
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Chair Dolph, called the meeting to order at 7:34pm
ROLL CALL
Members present were C. Davidson, M. Dolph, R. Nelson and J. Pickett. G. Spalinger
was excused. Also present were Chief Himes and M. Barber, ElF Department. T. Yorba,
Jensen Y orba & Lott via teleconference.
APPROVAL OF AGENDA
It was Moved, C. Davidson and it was seconded to approve the agenda. There was a
unanimous affirmative voice vote.
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL
MEETING
A. Consideration of Options for Building Insulation
Chair Dolph told the Board that T. Y orba will be teleconferenced in to the meeting in
order for him to explain the different scenarios before the Board re: Wall options and
Roof options for the addition.
T. Y orba was teleconferenced into the meeting and explained the Life Cycle Cost
Analysis presented to the Board. Discussion followed and some points that were made
were the significant difference in costs from simple saver system to the insulated panels,
whether the surfaces would be cleanable, moisture problems with using the plywood,
diesel exhaust stains on surfaces, weather permeability and condensation problems of
insulated panels vs. simple saver.
Chair Dolph thanked T. Y orba and said the Board will make a decision and let him know
which option they chose as early as the next day. T. Yorba told the Board one of the
benefits of the metal panel is it's easy for hanging items on, where the simple server
doesn't have that option.
Chair Dolph asked T. Y orba if the Board delays a decision by talking to local contractor's
how would that affect his process. T. Y orba said he could have it done in a week, but the
Board needs to have time for the concrete to be poured prior to snow fall.
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T. Y orba told the Board they have broken the project up into two phases. The metal
building and foundation is phase one and the electrical, mechanical, etc. is phase two. He
said he would double check with K. Smith in the morning to verify the ARB's process for
65% submittals.
Chair Dolph told the Board that the question really boils down to the cost.
It was Moved, C. Davidson and seconded for Option #1 Simple Saver System w/lO"
Insulation for the walls and Option #1 Simple Saver System w/6" Top Insulation and 9-
1/2" Lower Insulation for the roof. Motion Carried by a roll call vote.
MEETING SCHEDULE
Chair Dolph said the next Work Session is scheduled for August 5th.
ADJOURNMENT
There being no other business, the meeting was adjourned at 8:30pm.
SUBMITTED BY:
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KIB Engineering and Facilities
Date:
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APPROVED BY:
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Mike Dolph, Chair
Fire Protection Area No.1 Board