2008-05-07 Regular Meeting
S)LJD WASl'EADVlSJRY EDARD
REGULARM EETlNG MINUTES
May7, 2008@5:15 PNI
Boroug. Conferena! Room
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Call to Order
Clair Mahoney called to order the R:lgular Meeting of the SNM3at 5:16pm on May?, 2008 at
K1B O:mference R:>om.
Jbll Call
M. Barber conduded a roll call and a quorum was established. The following pers:ms were present:
Board Members Present Not Present Excused
Altenhof, Barry ,/
Hinkle, Bill ,/
Holm, Freya ,/
Mahoney, Ed ,/
Owen, Marion ,/
Pillans, Rick ,/
Rohrer, Dan ,/ 5 :20pm
A1ro in attendance were:
Ex-Offico Members: Deb Darminio, Mark ~zak, O1ris Lynd1 and Tracy Mitd1ell. Rei< Gfford, Woody
~ning, Nova ..avier and Marylynn Mcfarland, ~diak Island Borough. <::Broil Tracy, ~diak S:initation.
Qhers present were Alan Torres, Eric Er1gvall and O1eryl Bod1land.
Approval of Agenda
It was Moved, R Allansand reoonded to approve the Agenda with the addition of
informational letters from M. ONen to R Gfford under New Business for di9)Jssion.
Approval of Minutes
None
Visitor CDmments
None
R:!parls
a. 3aff R3port - Oerk A"erentation of Open MeetingsAct
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N. ...avier gave a prerentation on Open MeetingsAct. Di&l.lssion followed and s::>me points
were, Who is CDvered by CJv1A What is a Meeting, A:>licy Decision Making Body is any
gathering where either a majority of 4 or more members of the body (whidlever is less) are
prerent and the members oolledively oonsider any matter upon whidl the body is empowered
to ad. Mvis::>ry O1ly Body isa gathering of any number of members of the body that is
prearranged for the purpore of oonsidering any matter upon whidl the body is empowered to
ad. Agenda settings can be advertised or a staff member can set the agenda, or put Agenda
setting under Other Items on the meeting agenda. Teleoonference meetings must be
advertised along with the phone number.
Issues: Telephone polling, serial oommunications, and e-mail- a series of calls or oontads may
ciraJmvent the CJv1A by predetermining the outoome without public di&l.lssion. S:>metimes an
outsider adsasago between. Emails- oontadstoo many members. Greater ooncernsfor
advis::>ry-only body. Advertisement needs to be made of members attending S:>cial Gatherings.
The Board needs to ask themselves- D::> you have a hidden purpose?
Olair Mahoney asked if the Board had any questions for N. ...avier. D. Darminio asked if N.
...avier would be available to oome back to the Board and give a similar presentation on
Parliamentary A"ocedures. N. ...avier said she would. Clair Mahoney asked about appointments
by the Borough Mayor. N. ...avier said that Boards terms appointed by the Assembly run from
...anuary 1 to December 31 and it would be refleded in the Motion.
Olair Mahoney asked Manager Gfford how he was doing with the Bell R3port. R GUford said
that the Borough has received dOaJmentsfrom Bell & As&>ciatesfor review, but the Draft Ran
has not been received yet.
Unfinished ElJsiness
a. Sedion of Clair and Vice-Clair
Clair Mahoney nominated D. R:>hrer as Clair, D. R:>hrer dedined. It was Moved, R Rllans to
nominate D. Darminio as Clair and it wasseoonded, Motion carried with a roll call vote. It was
Moved, D. R:>hrer to nominate B. A1tenhoff as Vice Clair and it was seoonded, Motion carried
with a roll call vote.
New a..siness
a. Di&:ussion of the Introdudion of Letters from M. ONen
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M. ONen shared with the Board the A:>wersand Duties of the S:>lid Was.e Advis::>ry Board. Sle
presented letters to Manager Gfford implementing existing K1B CDde 8.20.041, a letter
requesting the changing and implementing of K1B CDde relating to Dumpsters and a letter
requesting the Hiring of a Waste R3dudion ~ecialist.
B. A1tenhoff shared with the Board Clapter 2.53 of the Borough CDde that created the Board
and what they are tasked with.
Clair Mahoney told the Board when the Bell R3port came, he would like to see the Board go all
out with educating the public.
Visitor CDmments
None
Board CDmments
B. A1tenhoff asked N. ...avier what would be the best way for the Board to build an Agenda. N.
...avier told the Board that she gave them three options earlier. The Board should set a deadline
as to when items can be forwarded to M. Barber. M. Barber suggested that seven days advance
gives her the opportunity to get the packet together and advertise.
M. ONen challenged the Board to participate in the oommunity deanup thisooming S:rturday.
T. Mitdlell- None
D. R:>hrer - None
R Rllans- None
Clair Mahoney thanked the Board for working with him as Clair. He wished D. Darminio and B.
A1tenhoff good luck. He said he unders.ood the Alaska Was.e oontrad was extended. He
looks forward to getting the Bell R3port.
MeetinQ Scheduled
Clair Mahoney set the next Work Eession for May 21, 2008.
Adiourn
There being no further business the meeting was adjourned at 6:55pm.
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SJBVlIllH) BY:
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Date:
et ary
91 Facilities Department
APPR>VED BY:
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Barry A1tenhof, Olair
S:>lid Waste Mvis::>ry BOard
Date:
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