03/05/2008 Regular Meeting
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Minutes
A.
Call to Order
Architectural/Engineering Review Board Meeting
5 March 2008 - 7:00 pm r ----------..
KIB Conference Room ! ;
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APR 2 2 2008
The Chair called the meeting to order at 7:04 pm.
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B.
Roll Call
ARB Members present were Scott Arndt, Gregg Hacker, Jay Johnston and Brent Watkins. Absent
Members were Jerrol Friend, Charlie Jerling and Reed Oswalt. Representing the School District was Bob
Tucker. Representing the KID Engineering and Facilities Department were Woody Koning, Ken Smith
and Sharon Lea Adinolfi. Tony Y orba of Jensen Y orba Lott participated telephonically.
C. Approval of Agenda
It was moved and seconded to approve the Agenda. There was a unanimous affirmative roll call vote.
D. Approval of Minutes [29 and 31 January 2008 and 5 February 2008]
It was moved and seconded to approve the Minutes as presented. Discussion: J. Johnston noted an
incorrect sentence at the bottom of page 3 of the 5 February 2008 Minutes. There was a unanimous voice
vote to approve the Minutes as corrected.
Tony Yorba was contacted by telephone at approximately 7:10 pm.
E. 95% Review of KHS Library Wing Seismic Upgrade
T. Yorba began by reviewing comments from the previous ARB Meeting.
A1204 - shows widened area where dust protection will take place.
Upper level -pickups - pulled out some more casework - added removal notes from last trip to site.
AB01 - exterior elevation - panel layout and window layout on original construction documents were
incorrect - panel joints are centered on grid lines - that has been corrected. Also shown the pit via dash
line showing excavation.
JJ asked if the end slopes on the excavation had been addressed.
TY said sheet piles will be indicated on the structural drawings.
A 1302 - shows the excavation and adds more notes for the existing conditions - duct work on the ceiling
will be protected.
"Street" pile will be changed to "sheet" pile.
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Al302 - primarily additional infill information has been added and existing air plenums have been noted.
Al602 - shows the ceilings being pulled back to temporary partition. Need to show the ceiling being
removed on the other side of the wall.
Al603 - may not need dust enclosure in this area, but will talk to the mechanical engineer on this.
Possible that the contractor will need to build a dust enclosure.
Al80 I - noticed there were some aluminum windows - all in good condition - showing them as removed
and salvaged for reinstallation.
GH asked ifTY had checked the neoprene gaskets.
TY said yes and that money could be saved.
Al802 - Al803 - nothing changed.
A202 - showing finished product - shows dust partition, casework reinstalled and extended concrete slab.
JJ questions Al801 - re hydronic or electric.
TY responded neither. He couldn't find any outlets, registers - left a note to deenergize - the trim hides
the seal that is used to support the metal panels.
A203 - just a reference plan.
A204 - difference is enclosure where the operable wall slides in - actually has a doorway to be removed
and there is some casework on the classroom side - the flooring is being shown as VCT.
A205 - the windows are to be reinstalled and some more casework to be removed and installed.
A302 - revised panel layout and accurately showing the windows.
Main difference on building sections is the details have been changed noting reinstallation of windows.
A303 has been added showing enlarged elevation of wall.
A602 - showing ceilings being reinstalled. Will be modified to show additional ceiling removed and
installed.
A603 - same thing.
A801 - modifying the details, reinstalling the windows. The details have been modified so they
accurately reflect the installation of panels.
Detail on A80 I - use clip fastener installed from the outside. Once the furring is installed they can do all
the work from the outside.
A802 - same thing.
On Detail I need to show insulation.
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On A803 detail I - still shows a neoprene frame - needs to be shown as squared off and reinstalled.
Also, the spray fireproofing is not shown.
BW questioned slab detail on A801 - shows 6" slab wi 4" D-I- does that take into account stack load?
TY said the structural engineers are satisfied with the updated drawings - S I 03 in particular. He noted the
engineers were adamant about not wanting to pull back anymore of the slab. They are satisfied with
doweling detail and the thickness of the slab.
A804 - shows the rest of the details - the newly reinstalled alum windows.
TY said the structural drawings have some last minute changes. There is a weld detail on SOOI showing
approximate line. He said there had been some questions on S I 0 I - baskets for reinforcing on each end of
the wall- there was too much steel so it has been spread out - will make it easier to install.
On S I 02 - concern re accomplishing a step in the wall- the footing has been sloped.
S I 03 - showing the temporary sheet pile to hold trench back to get the wall in.
SA noted the footings looked real tight.
TY said there is a vertical wall for 4' without shoring - and can use sheet pile as required.
SA suggested pouring concrete under existing slab.
TY said the slab would have to be pulled out for excavation - will do one wall at a time and has the sheet
pile adjusted in that area. It will be up to the contractor to accomplish.
BW asked if a plan had been developed for fill coming out from under the existing slab for compacting.
TY said that when concrete work is finished, there should be ample opportunity to get the material back
under the slab. He noted the importance of good onsite observation.
S20 I - shows the reinforcing bar widened out.
S202 - now looks reasonable.
S300 is the reference plan for the wall upstairs.
S302 - shows the rest of the work on the 2nd floor.
Typical wall to slab connection on S202 - the slab is not being taken out completely - showing leaving
10" around the pins - concern is how do you know where the pins are?
JJ asked if you could see the pins once the siding comes off.
TY agreed - the pins would be visible.
BW noted the elimination ofbasketing on S301.
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TY said he would make sure on M20 I that more gets shown on ceiling demolition. He said he thought
there was a diffuser that needed to be blocked off and ditto on 202.
On E201-202 - same thing.
JJ asked if seismic upgrade to lighting noted as an alt for the lighting E20 I-item II was correct.
TY said the note should not be there. He did not think it was an alt as seismic support was called out in
the electrical drawings.
JJ asked if the ceiling would go back as installed.
TY said yes and in response to SA's inquiry about TY being in Kodiak, he said he hoped to be here in the
next couple of weeks and he would like to get this bid on the street.
There being no further questions, a motion was made by JJ and seconded by GH to approve the 95% KHS
Library Wing Seismic Upgrade documents. There was a unanimous affirmative roll call vote.
F. 95% Review of Peterson Elementary School Seismic Upgrade
TY commented that he wanted to take another look at the way the ballasted roof is laid out and make sure
that existing perimeter meets wind criteria.
JJ questioned use of 2003 code for the wind uplift for the roof.
TY - 2006 Code and it would be 130 mile. He asked KS if that was correct and questioned exposure at C
orD.
KS said 130 was correct and exposure should be C.
Board agreed.
AIOO - added information for site staging. TY asked GH his opinion on the staging relative to school
activities.
GH said alternative parking could be around the back.
TY said he would encourage staging area to stay off turf as much as possible and repair of turf to be done.
He expressed concern about sidewalk getting cracked due to movement of heavy equipment. He said he
would add a note for the Contractor to replace any broken concrete.
Al201 - added info - i.e. some areas remove and reinstall pinpipe covers to accomplish work -some bits
and pieces added to help Contractor.
Al202 - showing removing and replacing in areas shown - also showing the existing EFIS - new flashing
to be installed.
A1301 and 1302-exterior elevation - extent ofEFIS removal- take off up to the roof.
A1303 - shows wall removal and additional details have been added.
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On Al801-enlarged detail- there's a steel angle underneath the glass block and supported - glass block
forward and beyond that remain - structural engineer said support needed to be added.
A1303-fin pipe cover - needs to be removed and salvaged.
Al601 - mirrors all the additional notes - added some additional ceiling removal to allow for blocking.
Al303 - roof removal only goes back 14" however there is some blocking that has to be installed closer to
the corridor - note added on architectural drawings.
TY said-the attempt was to try to minimize demo on the roof but need to remove vertical framing and also
parapet part.
A201 - mirrors demolition.
TY noted carpet removal and replacement had not been shown. He said the carpets are in poor condition
and likely would be damaged during construction.
KS suggested making carpet removal and replacement an alternate - using the same carpet specs as used
previously [at KMS].
Discussion re flooring in classrooms and corridors.
Consensus was to have 2 flooring alternates: carpet in classrooms and vinyl in the corridors - to Grid II.
JJ questioned roofmg information TY had gathered at a recent seminar.
TY said he had learned there can be significant failure of a roof due to inadequate ballasting around the
perimeter and further, during hurricanes virtually all of the roof failures are precipitated at the roof edges.
He said this new information makes him want to look at the flashing and ballasting again. There are new
tools available to calculate the required ballast for different corners and roof edges.
JJ concurred noting the roof was relatively old and wind loads might demand more.
A303 - detail shows the roof and wall - all those materials being installed - enlarged detail on A801-
shows furring being reinstalled, the concrete wall and reinstallation of pin pipe cover.
A60 I - shows the ceilings being reinstalled.
A80 I - added a few more details. Detail I - shows enlargement of the wall. Detail 3 shows drag strut,
framing for the new parapet - and added detail 2 showing the vertical joint - a channel cut in the
thickness of the drive.
Structural - S200 shows the perpendicular shear walls and hold downs dovetailing with S300 - the
plywood being installed and the blocking being installed back to the corridor walls.
S30 I shows the drag strut at top of the wall and the concrete wall being poured in. It appears that not all
of the blocks were grouted - will grout between new concrete wall, existing block wall and drag strut.
JJ asked if glue lam wrapped on 3 sites or just at the bracket.
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TY said at bracket - look at elevation on S303 - shows the steel bracket on top and bottom of wall -
shows existing double angle that needs to be reinstalled.
Mechanical/electrical are much more thorough showing existing conditions.
There were no further questions and a motion was made by B. Watkins and seconded by G. Hacker to
approve the 95% drawings for the Peterson Elementary Seismic Upgrade. There was a unanimous
affirmative roll call vote.
G. Update on Ouzinkie School Projects
Update on Ouzinkie School Projects
TY reviewed the new drawings and site plan.
Because the Board had not had time to review, the consensus was to schedule a later meeting to review
the 95% Ouzinkie drawings. TY to forward alternates to KS.
KS noted that the structural drawings were needed.
TY to be in town for the ARB Meeting to review 95% for Ouzinkie.
Teleconference with TY ended at 8:45.
General discussion.
KS to forward sprinkler information email to ARB Members.
JJ asked if there were information on water pressure at the Ouzinkie School.
KS reported he had spoken with the ANTCH design person and the water pressure is not sufficient for the
work to be done.
WK asked if there was a 95% updated estimate.
KS said it should be received soon from HMS.
GH said the specs for living in the building need to be checked, indicating that that is not something that
can happen.
KS advised that there was a list of 20 people volunteering for work.
H. Public Comments
None.
I. Board comments
JJ said it was good to have more Projects ready to go [out to bid].
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BW - None.
GH - None.
SA - None.
J. Adjournment
There being no further business to come before the meeting, a motion was made by B. Watkins and
seconded by G. Hacker to adjourn and there was a unanimous affirmative voice vote.
The meeting was adjourned at 9:00 pm.
Date: c:?J~ Off
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Scott Arndt, Chair
Architectural/Engineering Review Board
Date: if - 2;2 - ;;LJeg
Note: The Meeting was originally scheduled for 4 March 2008. At that meeting a quorum was not
established and those present agreed to move the meeting to the next evening - 5 March 2008.
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