01/29/2008 Regular Meeting
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ArchitecturalJEngineering Review Board Meeting ! I !
29 January 2008 - 7:00 pm I!J MAR
KIB Conference Room
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Minutes
5 2008
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A.
Call to Order
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The Chair called the meeting to order at 7:09 pm.
B. Roll Call
ARB Members present were Scott Arndt, Gregg Hacker, Jay Johnston and Brent Watkins. Absent
Members were Jerrol Friend, Charlie Jerling and Reed Oswalt. Tony Y orba from Jansen Y orba Lott Inc,
was present. Representing the School District was Bob Tucker. Representing the KID Engineering and
Facilities Department were Ken Smith and Sharon Lea Adinolfi
C. Approval of Agenda
With the concurrence of the Board, Review of Peterson Elementary Seismic Upgrade was added to the
Agenda. Motion was made and seconded to approve the Agenda as amended. There was a unanimous
affirmative voice vote.
D. Approval of Minutes [8 January 2008]
Motion made by B. Watkins and seconded by J. Johnston to approve the Minutes of 8 January 2008.
There was a unanimous affirmative voice vote.
E. Continued Review Ouzinkie Gym Renovation and Seismic Upgrade
T. Yorba said a cost estimate had not been completed for Ouzinkk He suggested holding to original
Scope of Work and having additional work put out as alternate bids. He noted that if funds become
available a new generator will need to be purchased.
Tuck noted if the need was just for emergency backup, the old generator would work, but it could not run
the fIre pump so it becomes a safety issue,
T. Y orba proceeded to review the Ouzinkie drawings.
AIOO-showing location of existing foundation - should say existing sub floor plan. The fan room
downstairs needs some work.
Al 0 I - reference plan - taken work in locker room and toilets and made them alt bids.
AI02 - demo around gym - showing all the interior equipment as remove, salvage and reinstall.
J, Johnston questioned if the restroom fIxtures were remove and salvage too.
T. Yorba - it is remove and replace, but will take a look to see if there's anything of value to salvage.
AI02 - question regarding extent of demo due to dry rot and should TI-II be pulled off
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Tuck and S. Arndt note there is rot between Grids 3-4.
Tuck said the upper soffits in the gym need to be looked at.
T. Y orba said that structural engineer feels the TI-II will be useful- maybe have the contractor allow for
30 sheets of plywood for rotten areas,
S. Arndt said that was a good compromise, but wherever there is rot, it needs to come off.
AI03 - taking off stair at extreme right hand side of building - sprinkler system will go there.
AI04-removing roof - can go with PVC - may want to look at using a less expensive roof.
S. Arndt asked if there were any advantages to using a metal roof
T. Yorba said he wasn't sure there would be any cost savings. He alerted the PVC can get slippery -
could be dangerous if kids were on the roof.
J. Johnston agreed suggested torch applied roofmg as an option, noting it was cost effective, bullet proof,
there is no slip hazard - a good granular surface.
Tuck recommended the torch applied roofIng.
W. Koning asked if something could be done to reduce moss.
T. Y orba will check.
There was discussion re installing eye bolts on the overhang of the roof for threading cable through -
safety for workers on the roof
AI05 - shows where cleaning off trim on existing siding will take place. Surfaces will be properly
prepared for the Hardiplank. Areas of rot will be identifIed and will need to show parts of the apron
beneath the floor below the ground for some structural work.
W. Koning asked where the Hardiplank was going to be installed and if it were going to be painted.
Tuck responded that it would be installed everywhere except on the new addition.
T. Yorba said the Hardiplank comes primed with one fInish coat and another coat will be added in the
fIeld.
S. Arndt said that Hardiplank does not back prime and that should be requested. He also noted that every
cut needs to be primed.
T. Yorba agreed and said that specifIc directions will be given re priming/painting/storing and handling.
Tuck asked if stainless nails would be specifIed.
T. Y orba said yes, but that he preferred screws.
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J. Johnston asked about the rain shield - what was going behind it.
Tony - 30 lb building felt.
J. Johnston asked - TI-II on studs?
Tony-yes - there will be additional nailing to strengthen the structural.
AI06 - shows demolition - all alternate bid.
AI08 - ditto. There may be some additional demo on plumbing wall and the ceiling over the corridor to
the north - for the pipes.
AI09-demo on end of gym - that is where the wet wall is -existing TJIs have been left- unknown if they
are rotten.
JJ - questions plates at column.
Tony to make note and will talk to the structural people about that. There may be some rot.
AIIO - shows interior removal of materials and cutting out end wall for access to storage room.
A20 I - overall renovation plan.
A202 - suggestion re mechanical room. Could use a double door and stairs for access from the outside.
Tuck/S. Arndt asked if it could be lowered to grade.
T. Y orba to check with structural engineer to see if it would be signifIcant [cost].
Discussion on placing water tank under gym and the sprinkler system placed in the mechanical room.
T. Y orba refers to C20 I-renovation site plan. He said they were looking at having the new water line
come in where the existing electrical is coming off the street. He noted there are layers of requirements
for the systems. Direction has been given to have mechanical room at the opposite end of the building.
That room will need to be increased in size. Need to have both food storage and gym storage.
S. Arndt noted that the oil tank will need to be placed and that he did not like outside water tanks.
T. Y orba said he was looking at what size tank would fIt under the gym.
S. Arndt reiterated that it makes sense to consolidate the sprinkler, etc to the left side of the school -
noting the need for enlargement of the space and allowance for an outside entrance only - there is only
one line running to the building.
W. Koning suggested running the water line as it is shown and then run the pipe under the building so as
to minimize excavation.
S. Arndt said that excavation for the foundation has to be done on the right side. He also indicated that 6"
pipe was too heavy to hang under the building. He noted that ease of maintenance is especially important
in the villages.
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Tuck reminded that the issue of a food storage room was of import to the community.
T. Yorba reminded that this is a DEED project and there are regulations on sq footage - also the scope
has increased signifIcantly. He said that in order to put this Project out to bid he will have to show DEED
that it is an awardable bid - has to be able to show it is within the budget.
Tuck and S. Arndt both said that a sprinkler system was not part of the funding in the original Bond. It
was after that the State mandated the sprinkler system - that could provide a justifIable argument for
allowance of more funding.
T. Y orba said he would check on that. He also asked if there might be interest in a misting system. He
said it was a high pressure system with stainless steel tubing and uses dive quality tanks - nitrogen. The
system is tied together with stainless steel manifold. The heads are analogous to regular sprinkler head -
very effective and can be cheaper. With this system there is no need for a fIre pump or new water tank.
B. Watkins questioned the cost savings and Tuck asked about certifIed inspections.
T. Yorba said the inspections need to be done once a year and it has to be someone who knows the
system. He will get cost and have his mechanical engineer take a look at it.
Tuck reminded that the generator shed is existing space - it is being moved, but should not be considered
additional space [from DEED's perspective]
K. Smith said that additional space is being added, will have to be paid for and there are not additional
monies at this time.
S. Arndt said anything the KID pays out of their pocket is reimbursed in two years.
Tuck said he was not sure that was true.
S. Arndt said he felt it did work that way if authorization was received for additional square footage.
K. Smith said he was under the impression that the Borough would have to go out to bond for the
difference.
T. Y orba said he would speak to DEED and report back.
J. Johnston asked T. Y orba his thoughts on consolidating systems into one location.
T. Yorba said he would like to check with the mechanical and electrical engineers and also look at the
cost. He said he would come back with a proposal to redesign the whole mechanical system to
consolidate it on the gym side of the building - including space for the generator, sprinks, all mechanical
equipment, allowing space for gym storage - access at grade with a concrete slab.
A304-shows elevation - maybe 5-6 ft - not enough room under the gym.
B. Watkins expressed concern about change orders due to possible rot. He suggested that enough money
be allowed for enough Tl-II to take care of the problem areas as they are discovered
W. Koning suggested doing some destructive testing.
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T. Y orba said maybe the maintenance person could do that.
A30 I - elevation - matching existing siding.
W. Koning indicated there should be no cedar.
T. Yorba suggested AZEK.
The Board agreed.
B. Watkins asked about the manufactured corners and explained the factory joint.
A302 - T. Yorba will check on mechanical joint with his structural engineer.
A303 - S. Arndt questioned 5/8 underlayment.
Tony - said they would be using a sheet gym floor and information is in the SpecifIcations.
A304 - T. Yorba noted there is going to be some site work necessary to bring the driveway around and
some trees will have to be dropped.
S. Arndt questioned the footing depth at the end of the new addition. He said the pilings look like they
are all on the same grade and the ground drops away at that point. He also asked if money could be saved
by reducing some of the fIll in that area. He also said there is a need to do some test pits and that
Ouzinkie has equipment that could be rented. He suggested a pit be dug at each corner and one in the
center.
W. Koning questioned the material that would be coming from the pits and State control. He said there
may be a need to look into subsurface rights.
A305-section through new food storage room. T. Yorba noted there was some space under there, but did
not know if a tank would fIt. He also said the roof had been lowered at that end, making a simpler
connection to the building.
A401-02 - renovation to toilet rooms - original set of drawings showed what was requested by the
community. That area has been dialed back [due to budget].
A500-offers standards for clearance.
A50 I - exterior details. Discussion re drainage.
W. Koning questioned running a drain under the building to daylight.
T. Y orba refers to C20 I where several drains are shown - taken from the Cumin drawings.
S. Arndt questioned fabric around drain.
S. Arndt questioned detail on eve.
T. Y orba said T I-II would be used to match existing - and adding air fIltration.
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S. Arndt - A80I - skirting - on new addition.
T. Y orba noted that skirting will occur at the gym and the mechanical room and will match existing.
T. Y orba said the site plan will change - he would be walking the area.
SIOO-layout plan.
S I 0 I-shows the foundation and added shear walls. This allows elimination most of the cross bracing.
K. Smith questioned drag struts.
T. Yorba referred to S200 - there are existing beam lines that line up. There are a couple of places where
there is some cross bracing, but most of the others - see S400 - bracing is on the outside of building. This
allows for the work to be accomplished easier.
S40 I-shows tie rods and plates.
S401- S. Arndt asked ifthese were based on existing piers.
T. Y orba responded yes and said he would verify the size in Ouzinkie.
S402-shows typical shear wall.
S50I shows various details.
S5000- shows shear wall on Grid line C. This is not shown on architectural but T. Y orba to check when
he is in Ouzinkie.
Mechanical Drawings - schedules.
M002-schedules for the equipment.
M I 0 I- all items shown here will be alternate bid work - plumbing for locker rooms and toilets.
MI02 - Ditto.
M103-and enlargement on MI07-shows an area where there should be an additional AHU.
T. Yorba said without an additional AHU, may be exceeding air supply regulations and might not be
compliant. He noted that it would be an additional cost, but not advisable to do something that is not to
code.
M I 07 -enlarged demo plan - T. Y orba noted that it was not in the scope to remove.
S. Arndt said the City [of Ouzinkie] needs to be contacted about some of their equipment that needs to be
removed.
M401-shows the duct reconfIguration below the floor - will tie into new AHU.
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M402-shows a relief - T. Yorba said it was not a high dollar item.
B. Watkins asked if the relief would have a hood.
T. Y orba said it should have a hood.
G. Hacker noted there may be problems with them parking on top of the intake.
T. Yorba said there would be a hood on the intake also.
Tuck suggested putting some big timbres in the area.
M402-shows 4 louvres.
M501 - is the layout in the boiler room - this will change signifIcantly.
S. Arndt questioned stacks along the gym wall. He discussed requirements of the code - ht of stacks -
indicated that 2 individual 8" pipes was a lot.
T. Y orba said it would be better to put them outside.
M502-will change.
S. Arndt asked if the whole school was glycol.
Tuck - Yes.
S. Arndt said he felt that it reduces heating efficiency, deteriorates and has to be changed out.
T. Yorba to check with his mechanical engineer. He indicated he was concerned about pipes freezing and
would talk to staff at the school.
M503 - 504 generator.
M504 - equipment diagrams.
EOOI - schedules.
E002 - showed new electrical conduit - and new conduit from the transformer.
S. Arndt said that was a lot of line and money could be saved by consolidating in mechanical room.
E20 I-new lights for the gym - fluorescent fIxtures.
T. Y orba said that other than power for the new mechanical room and the emergency generator, there was
not much electrical work to be done.
M302 - notes existing radiant panels in the kitchen - they are water heating panels.
W. Koning said that plans need to be presented to the School Board.
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T. Y orba said that everyone in Ouzinkie also needs to be kept on board. He said these drawings could be
considered 65% and he would be calling his consultants to go through what had been discussed and try to
get an order of magnitude for costs. He would get 80-95% done as soon as possible. He also reminded
that management of this job during construction and timing were going to be important. He said having
someone on site would be valuable.
Due to the lateness of the hour, and with the concurrence of the Board, the Chair recessed the meeting.
The meeting to be reconvened on Thursday, 31 January 2008 at 7:00 pm.
Recessed at 10:00 pm.
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