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02/05/2008 Regular Meeting Minutes '''.-'''--.~~_'4~ ! ! A. Call to Order Architectural/Engineering Review Board Meeting 5 February 2008 - 5:30 pm ' ~;~A9 h Long KIB Conference Room L__~'~~ The Chair called the meeting to order at 5:33 pm. B. Roll Call ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling, Jay Johnston and Brent Watkins. Absent Member was Reed Oswalt. Representing the School District was Bob Tucker. Representing the KIB Engineering and Facilities Department were Ken Smith and Sharon Lea Adinolfi. Also present were Brenda Friend and Monte Hawver. C. Approval of Agenda It was moved and seconded to approve the Agenda. There was a unanimous affirmative roll call vote. D. Review of CHC Cost Savings K. Smith told the Board that options for cost savings had been received from two of the bidders and the architects. The options were discussed in a teleconference with the architect. He noted that some changes had been agreed to by those participating in the conference - Don Rush, Jimmy Ng, Stan Thompson, Brenda Friend and Ken Smith. A spreadsheet of the options provided by Jay-Brant, Brechan and Prochaska and comments made during the telecom are part of the informational package for this meeting. Before drawings are done, based on the changes, would like the ARB to review and discuss. B. Friend noted that it had been difficult to make a decision where there was no cost associated with some of the proposed cost savings options. She also reiterated her desire for open windows. Curt Field of Prochaska & Associates joined the meeting telephonically at 5:45 pm. He began with possible changes based on discussions with Stan Thompson [see C. Field's email of 1/29/08 attached]. Deletion of sidewalk at driveway entrance. B. Watkins noted that part of the P&Z decision involving this area was that non-vehicular traffic would be promoted. Deleting a sidewalk did not seem to coincide. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080205.doc Page I of5 B. Friend said that particular comer is dangerous and she was not sure foot traffic should be encouraged. C. Jerling agreed that it was a dangerous comer, but felt the sidewalk would be protective. He also felt it was aesthetically appropriate to keep in the plan The Chair asked for concurrence ofthe Board - 4-2 in favor ofleaving the sidewalk in. C. Field's next item dealt with the removal and replacement of the two light fixtures closest to the addition - Stan Thompson had pointed out they were the overheads on wood poles and they were all intended to match. C. Field said they would match. Additional parking lot light fixture. Prochaska's light consultant said that additional light coverage was not needed. The Board agreed. Signage. C. Field said this item was tabled at the moment - but a new sign would have similar colors and would be sized to fit. He noted that the sign would need to go through approval channels and there might also be a right of way issue. The Chair suggested stubbing out from the street light to the sign position and leaving remove and replace of sign in the plans. Repaving of parking lot west of loading dock. Stan Thompson advocated for an overlay in that area that would drain to the west. C. Field said this would be costly. The consensus of the Board was to not add dollars to the Project - the parking lot is the responsibility of the Borough. C. Field said there would be some additional design charges for that work. The Chair suggested putting it into the bid package as an additive alternate. Change regarding stall size and sloping. Consensus of the Board was to accept the changes recommended by the Civil Engineer. Discussion - Jay-Brant's proposed cost savings list Delete Segmental Concrete Retaining Walls - C. Field to work with K. Smith on this. Water and sewer lines - C. Field said the depths will change when the wall changes - this issue is moot now because everything has been revised. He noted that the sanitary lines would be without bends, a manhole has been eliminated but need to replace with ductile iron. Deck issue - use 5/8" fire coat sheetrock. Board concurred. Delete art glass - Board agreed. Delete ceramic tile in restrooms and replace w/FRP. Board consensus was to stay with ceramic tile. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080205.doc Page 2 of5 Lower cost tile in restroom floors. Board concurred. J. Friend, G. Hacker and K. Smith all agreed that since the CHC had enough money to accomplish the Project it was not in its best interests to nickel and dime things to the point that long time durability of finishes, for example, was sacrificed. Provide lower cost carpet tiles in training room. B. Friend noted that the CHC does not call for carpet tiles - the training room is in the Hospital. J. Friend said that if lower cost carpet tile was used [in the Hospital] the same glue, etc. should be used as what exists for stocking efficiency. Delete vinyl wall covering in training room - Yes - ok to go with painting. B. Friend said she would like to know the actual cost savings before making a decision on deleting vinyl in the CHC. Rubber waste cans - No. No to Timely style knockdown door frames. Board in agreement with partition wall arrangement in training room. Delete requirement for AISC Cert. - Board agreed. Reconsider Rll requirement - Board agreed. Delete requirement for snow jax. J. Johnston suggested if the structure were strong enough, a high density foam could be used if the snow jax were not going to be replaced. C. Field requested information on the high density foam - J. Johnston to supply. Roofing standard seismic joint covers - it was agreed to leave it as designed. Discussion - Brechan's proposed cost savings list C. Field indicated that most items on this list had already been addressed. Siding. Consensus was to stay with matching the existing siding. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080205.doc Page 3 of5 Discussion - Prochaska's proposed cost savings list Keep sensor/hands-free plumbing fixtures. Eliminate cable trays. Change dome lights to manual lever system. Eliminate recessed can lights. Phone speaker paging - No. Use overhead paging system to remain compatible with Hospital system. Leave in windows w/vents. Vinyl wall to paint using accent color acceptable to B. Friend. Other items to be worked out w/B. Friend include art glass and soffit in lobby. Other items discussed between C. Field and S. Thompson included: cubicle curtains supplied by owner some hydronic pumps to be deleted cameras by owner Discussion regarding amount ofliquidated damages - Board recommended $250/day. Consensus of the Board regarding completion date - need to select a date that is realistic and have it in the RFQ. C. Field asked about dimmable switches - Board agreed to not use dimmable switches but to install more regular switches so that different lighting needs would still be available. C. Field that there were 3 items deleted [in discussion with S. Thompson]. emergency potable water expansion bellows variable frequency. drive K. Smith said he had reviewed these wi S. Thompson. C. Field said that he anticipated going out to bid on the 25th of February. The biggest issue would be putting together "clean documents". S. Arndt thanked C. Field for his time and participation. The telecom ended at 7:20 pm. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080205.doc Page 4 of 5 E. Approval of Ouzinkie Drawings A Motion was made by J. Johnston and seconded by G. Hacker to approve 65% drawings for Ouzinkie Seismic Upgrade and Renovation. There was a unanimous affirmative roll call vote. F. Public Comments B. Friend, in response to a question from G. Hacker regarding monies available for the Project, said the CHC already has approval for funding above and beyond the cost of the Project. She also told the Board that since Dr. Halter left the CHC has taken on many new patients. There is only one fulltime doctor and one part time doctor. She said that just in the last month she has had 5 site visits by potential physicians and the congested situation is not inviting. She encouraged moving the project forward. K. Smith said that he hoped there were enough savings to be made to keep the parking lot site in the Project as the Assembly had made it clear there will no further funds forthcoming beyond the $750K. G. Board Comments None. H. Adjournment There being no further business to come before the meeting, a motion was made by J. Friend and seconded by B. Watkins to adjourn and there was a unanimous affirmative voice vote. The meeting was adjourned at 7:32 pm. Sharon Lea A m 1, roject Assistant KID Engineering/Facilities Department Date:~)}8 ~off#r,,~; Scott Arndt, Chair Architectural/Engineering Review Board Date: 3 - J- ;It:)c/ 8' \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2008\ARB Minutes 080205.doc Page 5 of5