02/04/2008 Special Meeting
Fire Protection Area 1 Board
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Special Meeting Minutes
February 4, 2008
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I. Call to order
Chair Dolph called to order the Special Meeting of the FPA#l at 7:34 p.m. on
February 4, 2008 at Bayside Fire Hall.
II. Roll call
M. Barber conducted a roll call. The following persons were present:
Board Members Present Not Present Excused
DA VIDSON, Cliff ./ ./
DOLPH, Mike ./
NELSON, Rebecca ./
PICKETT, Jim ./
SP ALINGER, Greg ./
Mary Barber, Secretary, D. Agmata, D. Carstens, A. DeVries, M. Donovan, C.
Glagolich, P. Grable, D. Herman, N. Hill, Chief Himes, D. Mathers, J. Monge, K.
Papineau, D. Payelle, C. Law, C. Mackey and J. Stevens, volunteer firemen.
III. Approval of Agenda
It was MOVED, R. Nelson and seconded to approve the meeting agenda. Motion
CARRIED.
IV. Visitor Comments
None
V. New Business
a) Fee Proposal and Scope of Work from Jensen Y orba Lott, Inc for
Bayside Fire Station Five Bay Addition - Action Item
It was MOVED, R. Nelson to accept the $5000 budget for the project and
seconded.
Discussion: M. Dolph started the discussion with the report from Jensen Yorba Lott, Inc.
He said that Tony Y orba is energized about the project and is confident that he and the
company can make it happen. Pretty specific items on the report. T. Y orba believes they
can be into the building by November 1,2008. The initial plan called for pre-
engineered structure with insulated wall panels. What T. Yorba' s report states is that
construction of this type costs around $150 to $200 per square foot and the Board would
not have a large enough budget to go with that type of a building. T. Y orb a suggest
possibly changing to a conventional metal building construction with metal siding, batt
insulation and vapor barrier rather than the insulated panels. There are a lot of options
that the Board could discuss at a later date. It's still too early for that. The motion on the
floor is to start on a short schematic design and T. Yorba is suggesting a $5000 budget for
this work. Their percentage for total project would be 5 to 7 percent. On a $IM dollar
project would equate to $50 to $70K which is not out of line.
J. Pickett said he liked the idea of moving in by November 1,2008.
M. Dolph said it will be a matter of a few weeks that Y orba will have some designs for
the Board to look at.
C. Himes said when he gets done there could be other cost saving options the Board can
look at.
R. Nelson asked what the cost savings was for dropping a bay. She recalled there had
been some conversation about a 30 percent savings by doing this.
M. Dolph said a point that needs to be realized is that with this year's tax revenues we'll
have approximately $1.lM in the budget, but we will spend about $25K of that to house
engine 11 and other bills.
M. Dolph called for a roll call vote. Motion carried.
VI. Visitor Comments
None.
Adjournment
Chair Dolph adjourned the meeting at 7:50 p.m.
SUBMITTED BY:
Date:
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, ecretary
Facilities Department
APPROVED BY:
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Mike Dolph, Chair
Fire Protection Area No.1 Board
Date: /q~ t::et.3 -2008