02/11/1998 Regular Meeting
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LOCAL EMERGENCY PLANNING COMMITTiE
REGULAR MEETING - FEBRUARY 11, 1998
MINUTES
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RECEIVED
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APR I 6 1998 i
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KODIAK ISLAND BOROUGH
OFFICE OF THE BORf" .::H !"'l}:
I. CALL TO ORDER
The regular meeting ofthe LEPC was called to order at 1 :30 p.m. by Acting Chair Jerome
Selby on February 11, 1998 in the Kodiak Island Borough Conference Room.
II. ROLL CALL
Members Present:
Bill Jones, Chair (arrived 1:45 pm)
Mike Dolph
Linda Freed (alternate/staff support)
Bob Himes
Jim McIntosh
Rod O'Connor
Jerome Selby
Dave Woodruff
Others Present:
Joe Hart
Barbara Rudio
Members Absent:
Jim Ashford (alternate)
Andy Nault
Kristin Stahl-Johnson
A quorum was established.
III. APPROVAL OF AGENDA
Bob Himes asked that an additional item be added to the agenda. He wanted to discuss
the location of the multi-media projector, to propose that it be located at the Bayside Fire
Hall, Community Training Center.
The agenda was accepted as presented, with the proposed addition.
IV. MINUTES OF PREVIOUS MEETING
No minutes were available.
LEPC Minutes: February 11, 1998
Page 1 of4
V. BUSINESS ITEMS
A-i) Linda Freed reported that Tier II reporting forms were available to anyone on the
Internet, and could be downloaded onto a personal computer. Federal
requirements are that a completed copy be located at the local fire department,
filed with EP A, and with the local LEPC group, as well as with ADEC. As of this
date, the only completed forms had been submitted by KEA and the USCG. No
canneries had completed their reports.
Dave Woodruff reported that local canneries agreed that one of their personnel
should respond initially to chemical leaks. Each cannery had staff members who
were trained and familiar with locations of shut-off valves. He reiterated that a
staff member should also be allowed to go in with the emergency personnel, and
that if they were told that they should not go in, the plant would not be
responsible for any damages. Dave said that was what happened in the Tyson fire
at the Star of Kodiak. It was dark and no one on the emergency response team
knew where the shut-off valves were.
Linda Freed said that many plants are unaware that they need to have an approved
Tier II form on file with multiple agencies, and that there were penalties for not
filing.
The committee discussed the need for canneries to meet as a group to become
familiar with federal reporting and filing requirements, and to formulate a
consistent emergency response plan. They agreed that the annual site inspection
conducted by the local fire marshal was a good avenue to ensure consistent review
of the individual plans. Fire Chief, Joe Hart will meet with canneries to begin this
process.
The Committee agreed that the only local filing requirement for Tier II forms
should be with the City of Kodiak fire department. This item will be placed on
the next LEPC meeting agenda for a status report from the fire chief.
ii) Linda Freed reported on the grant status for re-writing the overall emergency
response plan. JEROME SELBY MOVED to proceed with an RFP for updating
the emergency response plan. The motion was SECONDED and CARRIED by
unanimous voice vote.
Hi) Linda Freed also reported that oil spill planning meetings continued, and that the
committee hoped to have a draft planning document ready for public review in
April, with the comment period extending into May. They hoped to have the plan
completed by this summer, and she anticipated that it would go the Borough
Assembly for formal adoption.
LEPC Minutes: February 11, 1998
Page 2 of 4
iv) Dave Woodruff suggested that someone representing AADC be on the LEPC.
Committee members agreed. It was pointed out that Debbie Pike was no longer in
Kodiak. Linda Freed said that it was possible to have as many members on the
Committee as the community felt were necessary. Dave would ask Mitch Kilborn
if he would replace the position vacated by Debbie Pike. Linda said that she
would check with John Pfeifer to see if he would be AADC's representative on
the LEPC.
Linda Freed said that she didn't think LEPC grant money would be used for
staffing this year, since it would be used for updating the emergency operations
plan. She did feel however, that funding for staff support might be available next
year.
B) Linda Freed pointed out that she had received a large amount of printed matter for
LEPC committee members. She wondered if everyone wanted to receive copies
of everything she received. They agreed that Linda could decide who might be
most interested in each individual publication, and that it be routed to that person
or agency.
Linda reported that she had been appointed to the State Emergency Response
Commission (SERC) as the local representative, and that Kodiak can send an
additional LEPC representative to state-wide meetings. Joe Hart expressed
interest in being Kodiak's second representative. The next set of meetings are
scheduled for April 21 and 22 in Juneau.
VI. OTHER ITEMS/COMMITTEE MEMBER COMMENTS
Rod O'Connor pointed out that service/gas stations that had over 1,000 gallons of
fuel also needed to file Tier II reports.
Dave Woodruff and Bill Jones discussed the need to keep emergency response
cards current or use some other mechanism to coordinate response between
facility personnel and local municipal responders (e.g. fire fighters). Dave agreed
that it should be the responsibility of each plant manager. It could be an issue
addressed at the time of the annual fire marshal's review.
Linda Freed reported that Kenai Peninsula Borough was using their E911 system
to contact appropriate personnel in the event of a tsunami emergency. She
pointed out that current E911 funds could not be designated for this type of
emergency servIce.
Bob Himes asked that the multi-media projector be located at Bayside Fire
Station, at the Community Training Center rather than at the city library, so that it
would be available for use at training sessions. Bob said that Bayside would
LEPC Minutes: February 11, 1998
Page 3 of4
assume responsibility for the equipment and felt that it would be beneficial to
reduce the times it would need to be transported. Barbara Rudio agreed, she said
that the equipment belongs to LEPC and they should locate it where they felt it
would best be used. The committee agreed to store the projector at Bayside.
The next LEPC meeting will be on April 6 at 1 :30 p.m. at Bayside Fire Station.
VII. ADJOURNMENT
Bill Jones adjourned the meeting at 2:30 p.m.
LOCAL EMERGENCY PLANNING COMMITTEE
By:
DATE APPROVED: April 6, 1998
LEPC Minutes: February 11, 1998
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