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1995-11-06 Regular Meeting WOMEN'S BAY SERVICE AREA BOARD REGULAR MEETING NOVEMBER 6, 1995 CALL TO ORDER The meeting was called to order by Chairman, Dave Conrad, at 7:05 p.m. on November 6, 1995 in the Women's Bay Firehall. ROLL CALL Members present were David Conrad, Bob Tarrant, John Burt, George Lee and Jim Wells. Linda Hinson arrived at 7:05 and Ed Gondek arrived at 7:25. Also present was Connie Lanahan, Borough secretary. A quorum was established. APPROVAL OF AGENDA Burt moved to approve the agenda. Seconded by Wells. Unanimous voice vote. Motion carried. APPROVAL OF MINUTES Burt moved to approve the minutes from the October 30, 1995 meeting. Seconded by Wells. Unanimous voice vote. Motion carried. CITIZENS COMMENTS None OLD BUSINESS FIRE COMPANY Purchasing Report In the last couple weeks, the Fire Department needed to purchase several items for emergency repairs for the tanker. They were approximately $2,500. Additional license plates were also purchased. The Fire Station exterior finish has been completed with the exception of replacing 2 handicap and 3 no parking signs. The old ones were to worn to reuse. ROAD SERVICE Projects Completed Panamaroff culvert has been repaired and additional rip rap put in place. The culvert by Middle Bay Drive has been completed. It seems to be holding and relieving the water problem there. Approximately 250 to 300 tons of gravel has been placed on the gravel roads in preparation of winter. Projects Not Completed The road sign project is still waiting for an answer from Dan Millard, Borough Engineer. His latest statement was the Borough might purchase them but need the Service District to install them. Burt questioned if the contract stated the Borough would install them and Conrad explained there was no contract, only a list of roads that needed signs. They will wait to hear from the Borough. The ditch along Middle Bay Drive where KEA and PTI have dug, is to be rocked and the cracks are to be sealed. There has also been minimal cleaning of the culverts and it's important to have it done prior to snowfall. Wells questioned the manhole covers. Conrad replied Bud Cassidy was looking into it. Alitak Drive At Mr. Wells request, Conrad explained the situation. There is a section of road on Alitak Dr. between Dave Geddes house and Bill Penders trailer. If you come in from Chiniak Dr., it dead ends by Dave Geddes property. That section of road has been non-existent for a number of years. The Right of Way exists. Mr. Geddes stated when he was on the board years ago, there was flooding and that section of road was never fixed due to the fact that the money was used for other things. He got off the Board and nothing has been done about it since. This will effect two individuals. Mr. Pender does not want the road in because of the location of his trailer on the property. Mr. Geddes wants the road in. After both parties could not reach an agreement, it was been brought before the board. Conrad got an Engineer's estimate from the Borough for two different options; to put the road through and to create a cul-de-sac at either side. The cul-de-sac option was approximately $14,000. After questioning that estimate, the board decided to get estimates from local contractors. Conrad checked with the local contractors and they were to busy at that time to do the work. The Mayor came out and reviewed the Borough's estimate that showed the need to bring the road up to code. The Mayor expressed that it was not necessary to bring it to code because it had been an existing road and it could be built back to the existing condition. Finding out what the existing condition was will take some research. Also discussed was the option of a driveway access permit, which would delete both sections of the road and turn it over to the property owners for maintenance. That wasn't feasible to either party because then they would be responsible for maintenance for a road that has traditionally been maintained by the Service District. Burt questioned if it was maintenance or building of a road. He stated his opinion was if it was building a road, the Borough would be responsible. Conrad expressed his concern that regardless of the option chosen, it is money dedicated to a project that only benefits two residents. Tarrant suggested that the Service District Board try, again, to get bids from local contractors. Burt made a motion to do a Request For Proposal to the local contractors for extending the road and also for the cul-de-sac option on Alitak Dr. Lee seconded. Gondek asked where the specifications would come from. Conrad relayed he had one from a Base road that could be used and that he would put the RFP together. Unanimous voice vote. Motion carried. Road Sealing The Service District and A-K Construction arranged for a person from US Oil to come up this past year and give a presentation on chip sealing. They suggested the reason chip sealing has never worked in Kodiak before is because it had not been applied properly. Conrad wants to pursue it this winter so the bid will be ready to go out in March or April and ready to go in June, so time doesn't run out, as it did this year. There was a road in the City that was done this year and Gondek expressed he thought it was 85% successful; the real test being in the Spring after the graders have had their turn on it this winter. NEW BUSINESS FIRE COMPANY Mid-year Budget Adjustment Last year, it was requested to transfer $10,000 out of the Special Revenue Fund to the Active Budget. It was overlooked by the Finance Department. The $10,000 was to pay for the exterior maintenance of the Fire Station. The work has been completed and paid for out of the Active Budget. The $10,000 still needs to be transferred. Lee moved that $10,000 be transferred from the Special Revenue Fund for the Fire District into the Active Budget. Burt seconded. Wells questioned as to the amount in the Special Fund. Conrad explained it was upwards of 70-80 thousand dollars. Over the past years, the entire budget has not been spent and has been carried over into that fund. Unanimous voice vote. Motion carried. Membership Incentive Program Conrad eXplained it has been difficult to keep people active in the department. He suggested a similar program that Bayside Fire Department uses. After a year of service and so many meetings, and so many training programs, you would receive an incentive, such as a tee shirt or jacket. None of the members have ever opted to receive the stipend offered. That money has been reinvested. The jackets could also be available to the members of the Service area. Equipment Maintenance Some of the equipment is wearing out. There are major leaks starting to show up in some of the pumps. A new impeller has already been purchased for approximately $13 00. Part of the $10,000 should be used for major overhauls for the pumps. The Fire Station needs a couple new locksets that will also be purchased. Lease Renewal The lease for the apartment above the Fire Station is up and the current rent is $750. per month. The tenant maintains the Firehall and keeps it clean. The Fire Department wants to raise the rent to $775. It will be presented to the current tenant, Tim and Tammy Hokum for acceptance. ROAD SERVICE Kalsin Drive Culvert, Gravel Problem The driveway that goes up to Drabeck's place was reactivated about 5 or 6 years ago. Mr. Pender and Mr. Ritenhaus expressed that because that is an active road and privately plowed and because of how steep the road is, the gravel is washing down through the culvert system in between Mr. Ritenhaus and Mr. Penders property. It is diverting the waterflow and starting to eat away at the foundation area ofRitenhaus' garage. It has changed course to where the water is deflecting right on to Pender's trailer. They are asking if the Board can come in and do something. After discussion, it was decided that Conrad would try to get the interested parties together and look at their options. Russian Creek Road The creek that runs between Olsen Way and Notch Drive has changed course. An alternative for dumping under South Russian Creek Rd., or going up and rechanneling the creek to get it to flow through the culverts again, needs to be done. It has moved 30' south caused by the heavy rains. The members were asked to go out and look at the situation and come up with ideas for solutions. Informational materials were passed out. The Ordinance No. 95-07 Repealing Section 4.05.060 Election required in Chapter 4.05 Formation and Modification of Service Areas and Amending Section 4.10.010 Election Required in Chapter 4.10 Services Within Service Areas in Title 4 Service Areas was discussed. It will be before the Assembly Public Hearing on November 21, 1995 and members were asked to go and voice their OpInIOns. The next meeting was set for December 4, 1995 at 7:00 p.m. ADJOURNMENT Lee moved to adjourn, seconded by Wells. Unanimous voice vote. Meeting adjourned at 8:25 p.m. Approved by, Submitted by, Dave Conrad, Chairman Connie Lanahan, Borough Engineering Secretary