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1997-06-09 Regular Meeting WOMEN'S BAY SERVICE AREA BOARD REGULAR MEETING June 9, 1997 CALL TO ORDER The meeting was called to order by Chair, Dave Conrad at 7:33 p.m., June 9, 1997 in the Women's Bay Fire hall. ROLL CALL Members Present: Dave Conrad Linda Estes Tom Schwantes Ed Gondeck George Lee Members Absent: Linda Hinson James Wells Others Present: Tamie Levine Jamie Godwin APPROVAL OF AGENDA The agenda was approved with a unanimous voice vote. APPROVAL OF MINUTES The minutes of April 7, 1997 were approved by a unanimous voice vote. CITIZEN COMMENTS Comments were held until the agenda item in question was discussed. OLD BUSINESS FIRE DEPARTMENT DOF GRANT - Not awarded in this area. Two grants were given in the state. P.A.S.S. DEVICES - Four devices were ordered. The remainder authorized will be purchased after the first of the Fiscal Year. ROAD SERVICE KALSIN DRAINAGE - Work proposed to be done later this summer. UGAK DRAINAGE - A letter was sent to the property owner by KIB EngineeringlF acilities.. BELLS FLATS ROAD DRAINAGE - A letter was sent to the property owner by KIB Engineering/F acilities. KEA SCHEDULED PROJECTS - The utility company has scheduled several projects to be completed by October. The chair is trying to coordinate with the company so the common projects can compliment each other. They are working in the Lake Orbin and Noch Drive areas. KIB ORDINANCE 97-07 SERVICE EXEMPTION - Approved by the Assembly. RUSSIAN RIVER EST A TES - The chair read a memorandum sent to the residents ofthe subdivision (attached) inviting them to attend this meeting. He noted he had been contacted by a resident of the area requesting snow removal. Since the subdivision is not a part of the Service District, snow removal was not possible under the contract. The discussion centered on methods to annex the subdivision into the Service District. It was noted that the subdividers did not build the road to the Borough Code Specifications, yet the plat was approved. Discussion brought forth the fact that any attempt at annexation must be brought to the assembly prior to mid-July to bring the vote to a fall ballot Mr. Lee moved the Women's Bay Service District Board recommend to the Borough Assembly that the Russian River Estates be annexed to the Service District. Ms. Estes seconded the motion. Mr. Schwantes amended the motion to read the Women's Bay Service District Board recommend to the Borough Assembly that the Russian River Estates be annexed to the Service District if the Borough will assume some of the responsibility for upgrading the road. Seconded by Mr. Lee, the motion was discussed further. A Roll Call vote was taken on the amendment. Mr. Gondeck No Mr. Lee Yes Ms. Estes No Mr. Schwantes Yes Mr. Conrad No Amendment Failed 3 to 2. A Roll Call vote was taken on the original motion. Mr. Gondeck No Mr. Lee No Ms. Estes No Mr. Schwantes No Mr. Conrad No Motion failed unanimously. Chair will draft a letter to the Mayor requesting additional information. The residents of the estates area will present a letter requesting annexation to the Service District. NEW BUSINESS FIRE DEPARTMENT WATER SUPPLY - The lack of water has been a problem for the firefighters. Some catch basins are being removed from the Coast Guard Base. It is hoped they can be installed to catch runoff water and can serve as holding "tanks" for future use in low water areas. EQUIPMENT PURCHASE - Several small equipment purchases were discussed for this fiscal year. HEAL TH AND SICKNESS POLICY - This policy provides for injuries in the performance of duties by the volunteer firefighters. Mr. Lee moved the Service District renew the policy for the volunteers. Seconded by Ms. Estes, the motion was adopted. ROAD SERVICE CONTRACT APPROVAL - Discussion was held on the proposal for Road Repair and Maintenance, Snow Removal and Sanding. Mr. Schwantes moved to recommend to the Borough Assembly that the Contract be awarded to A-K Construction. Mr. Lee seconded the motion. Passed unanimously. BOROUGH INSPECTION/PERMIT REVIEW - Mr. Conrad stated that Dan Millard, Construction Inspector/Project Manager, would no longer be in the employ of the Borough after June 30. His previous duties will be shared by Steve Hobgood and Bud Cassidy, with some items perhaps referred to the Service District Chairmen. He noted that some Service District Chairmen receive a stipend to repay them for time expended in Service District work. SUMMER PROJECT LIST - The following items are on the list: Alitak Dr.; repair washout Alder Way; catch basin PanamaroffCreek; Bailout Womens Bay Dr.; soft areas Noch Dr.; culvert Lake Orbin Dr.; culvert BOARD MEMBER COMMENTS Ms. Estes reported she had been contacted by a resident who wanted a dump truck to corne and haul her trash to the Landfill. Chief Rice reported three Womens Bay firefighters attended a recent Marine Fire Fighting School in Valdez. Mr. Conrad noted he was a member of the Fire Service Task Force. It has been created to study the feasibility of combining all fire districts into one; develop a model and to make ;, recommendation to the Assembly. Chief Rice is also attending the meetings. The group \\<dnts to know what each area of the road system expects in the way of emergency services. ADJOURNMENT The next meeting will he at 7 p.m., Monday, July 7, 1997. Mr. Lee moved the meeting be adjourned. Mr. Gondek seconded. The meeting was adjourned at 9: 25 p.m. ~" ,~~.O~ ~ Dave Conra~hair WOMEN'S BAY SERVICE AREA BOARD MEMORANDUM DATE: 3 June, 1997 TO: RUSSIAN RIVER ESTATES RESIDENTS FROM: David Conrad, Chair Women's Bay Service Area SUBJECT: Annexation of Russian River Estates Last summer Mrs. Levine had contacted the service district regarding the snow removal and fire service status for the subdivision in which you reside. At that time she was informed that this area is outside of the boundaries of the service district and that no services would be rendered to the area. The Board has discussed the merits of annexation for this subdivision and are in favor of recommending to the Borough Assembly that this issue be placed on the ballot for the fall election. There are several issues regarding the upgrading of the road and associated costs that need to be discussed with the residents of this area. The Women's Bay Service Area Board is scheduled to meet on Monday, June 9, 1997 at 7:30 PM. This annexation discussion has been placed on the agenda and will be discussed at that time. Please plan to attend this meeting. If you have any questions regarding this matter, please contact me in the evening at 487-2782. Thank you, David G. Conrad cc: file: