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12/18/2007 Regular MeetingMinutes Fire Protection Area No. 1 Regular Meeting 18 December 2007 - 7:30 pm ~"mil ,~,, Bayside Fire Station 1. Call to Order The meeting was convened by the Chair at 7:33 pm. 2. Roll Call _. ,~ v ~ ~ ;G.. ~., ~ ~~-~~ i~ F E B 1 2008 ~., ~~' L_ . _. _ l~ Members present were Mike Dolph, Rebecca Nelson, Jim Pickett and Greg Spalinger. Cliff Davidson arrived at 7:36pm. Mary J. Barber, E/F Department, was recording secretary. 3. Approval of Agenda It was moved and seconded to approve the Agenda with the amendment of adding under New Business item B. Recommendation of the board to the Assembly, promote Assistant Fire Chief Himes to Chief. There was a unanimous affirmative voice vote. 4. Approval of Previous Minutes It was moved, G. Spalinger and seconded to approve the meeting minutes of November 20, 2007 as presented. Discussion, C. Davidson wanted clarification that the minutes reflect K. Arndt would remove building by April 15, 2008. K. Arndt has been reluctant in signing any agreements and it should be written somewhere that he's responsible. M. Dolph informed the board that an agreement had been signed by K. Arndt stating he will have the building removed by April 15, 2008. Motion carried. 5. Acknowledgement of Financial Report It was moved, G. Spalinger and seconded to acknowledge receipt of the Financial Report. There was a unanimous affirmative voice vote. 5. Visitor Comment None. 6. Staff Reports A. Chiefs Report Chief Himes reported that we are continuing to work well with the City. He said that he was called out as a safety officer. All the Fire Chief's have agreed that we will be doing that more often. We will start training in the training building next month. Bad News is we received a letter from FEMA telling us we did not receive the grant this year. Also, he received a call from K. Short of the KIB Finance Department today saying that as of the first of the year the volunteers will be put on the payroll. Chief Himes stated he wasn't very happy about that and K. Short was going to get information to Chief Himes as to why. However, the Borough Manager sent Chief Himes an email saying the volunteer's might like to look into possible tax breaks on property taxes. N:~EF~Service Districts\Fire Protection Area No. l Board\Minutes~ivttg Minutes 2007UVIinutes 18 December 07.doc Page 1 of 4 G. Spalinger asked if the volunteers are now employee's of the KIB do they qualify for PERS? Chief Himes wasn't sure and said he will check into it. Another thing that comes up is who is responsible for Human Resources, record keeping, etc. If considered an employee there should be a significant impact on my salary. Chief Himes stated his salary at this time is based on supervising 5 positions and the classification table that bases what your salary should be would make a big impact on his salary, because of this. There're a lot of questions that need to be answered and K. Short is supposed to be getting the information to him. Evidently, this stems from the IRS looking pretty hard at the KIB. Chief Himes will get the information on the tax breaks and PERS together and present it at the next meeting. B. Borough Staff Report M. Dolph introduced M. Barber and welcomed her as the new support person. M. Barber stated she is happy to be here and looks forward to working with the board. M. Dolph gave the board an overview of the meeting held at the KIB projects office December 6`h re: Bayside Addition/RIM Architects. Notes taken by S. Adinolfi are in the packet. Basically, RIM needed to be offered the final right of refusal to do our project. Eng/Fac was asked to contact RIM, let them know we have a budget of $1M, can they make this happen. This gives them an opportunity to say yes we can or no. If they come back and say they are not able to do the work for the proposed budget we can say Thank You very much and move on to the next one. It releases the KIB from any legality. C. Chair Report M. Dolph told the Board he was waiting to hear from K. Smith on any response from RIM Architects, which is what is in the back of the packet. He visited D. Mathers with the building department concerning temporary storage and asked if there was anything we can put up to provide protection for the vehicle without it costing us thousands of dollars. D. Mathers stated that any structure would have to be properly engineered, and therefore there is nothing we can do aside from throwing atarp-type cover, which wouldn't provide much weather protection. R. Himes said three of the compartment doors are frozen shut. R. Nelson said there's a warehouse located at Monashka Circle and Bayview Dr. that may be available. R. Himes asked if it was heated. R. Nelson said she didn't know. She wanted to know if the Board wanted her to pursue it or not before she checked to see if it was available. R. Himes said it's out of the way for a response and the roads aren't very good if we have icy conditions. M. Dolph wanted thoughts from the Board. Do we want to pursue the warehouse? C. Davidson stated he wasn't happy with the situation they've gotten themselves into. He feels we dropped the ball. He wanted to know how R. Himes felt about the warehouse. R. Himes response was that he doesn't like the idea of one of the primary rigs out on the gravel road so far away from the station. And he felt that road is one of the most dangerous roads around. J. Pickett wanted to know why we bought two vehicles right away when we knew we only had room for one. N:\EF\Service Districts\Fire Protection Area No. 1 Board\Minutes\Mtg Minutes 2007\Minutes 18 December 07.doc Page 2 of 4 M. Dolph said the price was right. It's unfortunate, but we got ourselves into this dilemma because we haven't been able to get this building project under way. Dolph said he would be all over a temporary structure to house this vehicle if we had $14 - $18K over and above the $1M. Unfortunately, we don't and being part of the KIB we have to live by the rules of the KIB regarding building permits. 7. Old Business None New Business A. Election of Officers for FY2008 M. Dolph opened the elections for Chair. C. Davidson nominated M. Dolph, seconded with unanimous consent. M. Dolph accepted and thanked the Board for their vote of confidence. M. Dolph opened the floor for nominations for Vice Chair. C. Davidson nominated R. Nelson, seconded with unanimous consent. R. Nelson also thanked the Board for their vote of confidence. B. Filling of the Fire Chief Position M. Dolph let the Board know that this needs to be a recommendation from the Board to the Manager to appoint R. Himes as Chief. This would be a promotion from his current position of Assistant Fire Chief. C. Davidson moved to recommend the hiring of Chief Himes, J. Pickett seconded. Roll Call vote was taken, carried unanimously. 9. Visitor Comments Curt Law said he was glad to see the Board moved to promote B. Himes to Fire Chief. Especially since all the Fire Chief's are meeting. It just makes sense to promote him to Chief and C. Law recommended that if it looks like the KIB is dragging their feet on the Board's recommendation that each Board Member go to the Assembly and state how you feel about it. 10. Board Comments R. Nelson -None. C. Davidson said he was really sorry there isn't something we can do about that engine G. Spalinger thinks the Board should pay RIM and cut our losses and move on. J. Pickett agrees with G. Spalinger to pay RIM, move on and get out of the way. Glad the Fire Departments are working together again. It's working great. Need to look for a place to store the new engine. It isn't a good situation with it having to sit out in the elements. M. Dolph agrees with the Board, it's frustrating not to be able to house the engine. Don't know of any options at this time and is concerned on the amount of money it may cost. C. Davidson says the Board should look at a timeline starting January 1, 2008 and ask where we are on the building, what is being done or not done and why. N:~EFIService DisMcts~Fire Protection Area No. 1 BoardUVlinutes~Ivltg Minutes 2007~Ivtinutes 18 December 07.doc Page 3 of 4 M. Dolph agreed and said the Board should sit and talk with Eng/Fac at the KIB to get realistic numbers and timeline from the Architects. 11. Meeting Schedule The next regularly scheduled meeting is set for 15 January 2008 at 7:30 at Bayside. 12. Adjournment There being no further business to come before the Board, the meeting was adjourned at 8:31 pm. Respectfully submitted: t Date: 1 l ~ Mary J. Barbe ; Su ort Staff KIB Engineet~ ilities Dept. / ~, Date: ~r~ !S ~c~n~ Mike Dolph, Chair Fire Protection Area #1 N:\E~Service Districts\Fire Protection Area No. 1 Board\Minutes\Mtg Minutes 2007\Minutes 18 December 07.doc Page 4 of 4