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03/01/2007 Joint Quarterly MeetingEMERGENCY SERVICES ORGANIZATION & LOCAL EMERGENCY PLANNING COMMITTEE QUARTERLY MEEITNG MARCH 1, 2007 MINUTES CALL TO ORDER Duane Dvorak called to order the ESO/LEPC regular meeting at 1:30 p.m. on March 1, 2007 in the KIB Assembly Chambers. ROLL CALL Members Present Absent Excused Jim Ashford- Small Business Owner-LEPC alt./Transportation X Captain Andrew Berghorn-USCG-Air Sta.Kodiak-ESC X Mike Dolph-Kodiak Amateur Radio Emergency Services-LEPC X Carolyn Floyd-City ofKodiak-ESC X Linda Freed-Emerg. Services Mgr-ESC &LEPC/Disaster Planning & X Service Area Rick Gifford-KIB-ESC X Bob Himes-Bayside FD-LEPC/First Aid X Sgt. Mo Hughes-AST-LEPC/Civil Defense & ESC X TC Kamai-Kodiak Police Dept.-LEPC/Law Enforcement X Jerome Selby-ESC X Andy Nault-Kodiak Fire Dept.-LEPC/Firefighting X Gayle Solesbee, R.N.-KCHC-LEPC X Darsha Spalenger-Public Health Nursing-LEPC/Health X Mark S. Carmel-USCG ISC Kodiak/ESC X Others Present Dr. Gary Carver-Carver Geologic Duane Dvorak-Community Development Ann Ellingson-Kodiak Public Health Joe Gallagher-Cook Inlet RCAC Larry LeDoux-KIBSD Lt. Patrick Lee-USCG-MSD Kodiak-Invited Sally Magnuson Margie Draskovich-Kodiak College APPROVAL OF AGENDA Ruth-Anne O'Gorman-Kodiak Public Health Dr. Steve Smith-Providence/KIMC Terry Stone-KANA Bob Tucker-KIBSD Maintenance Lon White-City Harbor Stephen Allbee-USCG ISC Kodiak Suzanne Greer-Kodiak Public Health Marjorie DeGreef-PKIMC Sheila Smith-Comminity Development TC Kamai MOVED TO APPROVE the agenda as presented. The Lon White, and it CARRIED by unanimous voice vote. March 1, 2007 ESO/LEPC Meeting Minutes ~~ ~ ~ ~' -rtI.;1Vtras SECQN E by `~i SEP - 5 2( :, ---P-age 1 of 4 BOROLUH C~rr,, ~ MINUTES OF PREVIOUS MEETINGS Corrections to the Minutes of September 7, 2006 were pointed out. In the Informational Announcements section, sub-section C. the corrections are as follows: all abbreviations made to the Alaska Seismic Commission should be ASHSC, and the local members are Linda Freed,Dr. Gary Carver, and Laura Kelly. TC Kamai MOVED TO APPROVE the amended minutes. The motion was SECONDED by Lon White, and it CARRIED by unanimous voice vote. INTRODUCTIONS Dvorak asked people new to the meetings to introduce themselves. Marjie Draskovich-Kodiak College Stephen Allbee-USCG ISC Kodiak Suzanne Greer-Kodiak Public Health Mark S. Carmel-USCG ISC Kodiak INFORMATIONAL ITEMS A) Hazard Mitigation Plan Update Dvorak explained in order to be eligible for FEMA funding the community is required to have a FEMA approved Hazard Mitigation plan in place. He explained the mechanics of Federal funding, use of that funding and what the planning entailed. The Kodiak Island Borough applied for a grant in 2005 to develop the Pre-Hazard Mitigation Plan, and it was awarded in September, 2005. The Kodiak Island Borough obtained approval of a Phase I plan in early 2006 which coincided with another KIB application for project funding. Phase 1 was gathering borough wide information. Phase 2 will identify infrastructure within cities that could be disrupted during a disaster. The idea is to look for possible hazards and have a plan in place to prevent damage to critical infrastructures in the event of a natural disaster. The City of Kodiak will require the most effect, for that reason Ken Geottel of Geottel and Associates will be here on April 11`h at 1:30 p.m. in the KIB downstairs conference room B) Pandemic Flu Table-Top Exercise Dvorak stated the exercise was held late January and was conducted by email. The scenario was based on closing the schools, roll playing, sending everyone home, and basically how to deal with a real emergency. Larry LeDoux declared that Kodiak is not ready for such an event. Policies and procedures aren't in place yet. We need to maximize social distance. A disaster essentially affects the whole community. Dvorak stated there is a need for the community to have a Pandemic Flu Plan in place, and the State is going to help develop our plan. Bob Tucker stated there will be a planning meeting on April 12`h from 10:00 a.m. to 12:00 p.m. at Bayside Fire Department. There will be help with training and modules. For part of Phase 2 we need to have a real working uroun and right now there are 17 different ~ruuns involved (7n Mav 1 - ~. a v - - - ---- - ~ ---------- o----r- ---' --' --• -'--'---~ - 3 there will be another exercise. Mark Carmel affirmed that he feels the Coast Guard should be included in this plan. If there is a disaster we will need shelter and medical services. March 1, 2007 ESO/LEPC Meeting Minutes Page 2 of 4 C) Kodiak Sub-Area Contingency Plan -Amendment Dvorak explained this plan is for oil spills and hazardous materials. The KIB is its own sub-area. Our plan hasn't been amended yet, but soon will be. Dvorak updated the committee on the Geo Response Strategy (GRS). In the new plan annex it was determined the North end would be hit harder with oil if a spill occurs. We need to distribute resources along with Geo Response Strategy. In the event of leaking vessels, PPOR's (potential plans of refuge) are places where boats and ships could tie up. The environment may have to be sacrificed in these areas. Hazing to get the wildlife out of the area would help, and the spill could then be contained in the area and cleaned up. There will be a major upgrade to the plan. The Coast Guard and DEC are responsible for making amendments. D) Kodiak Area Emergency Operations Plan -Distribution Dvorak stated the plan was adopted last year. For a copy of the Emergency Operations Plan see Duane Dvorak. E) Report on LEPCA and SERC Meetings -January 23 and 24, 2007 Bob Himes was not present to give report. Lon White stated he attended apre-season cruise ship meeting to discuss the impact of cruise ships in Alaska waters and what to do in an emergency such as, vessels on fire at sea, groundings, and criminal activities. There is a need for a safe haven for a ship that size. There needs to be a plan for how to get people off the ship and receiving them at port. There aren't many resources for firefighting off shore. Carmel suggested filling air bottles so they can fight the fire. We also need to think about mass casualties, quarantine, security incidents, and in the event of a terrorist threat, is the evacuation site safe. Dvorak stated it sounds like a good presentation. He also said the hospital will test an alternate site in June and would like LEPC to evaluate and give their input on the exercise, staff, and equipment. The scenario hasn't been defined yet, but there is a possibility of making it a community exercise. PRESENTATION There were no presentations. COMMUNICATIONS The next LEPCA/SERC Meeting: • April 12, 2007 Pandemic Flu Planning and Training Meeting from 10:00 am -1200 pm at the Bayside Fire Department • May 1-3, 2006 Pandemic Flu Exercise • May 21-22, 2007 Grant and Report Training T,,,,a 7 7(1(17 FQ(1/T FP('' at 1 .2(1 nm in tha KTR A ecr mhly ('hamhPrc J H11V / , VV I L\./ V/ a/Li ~ K~ a ./ t./a1i 1aa ~aav aaaar a a//vaa• a' vaa.waaav vas Larry LeDoux stated the Fiber Optic Cable is vulnerable to earthquakes, and expressed concern if Kodiak has any emergency communications equipment. Dvorak stated we could still use the satellite as a backup. ADJOURNMENT March 1, 2007 ESO/LEPC Meeting Minutes Page 3 of 4 TC Kamai MOVED TO ADJOURN the meeting. The motion was SECONDED by Lon White. LOCAL EMERGENCY PLANNING COMMITTEE _$y--- - da F eed, Chair ATTEST Sheila Smith, Secretary Community Development Dept. DATE APPROVED: June 7, 2007 March 1, 2007 ESO/LEPC Meeting Minutes Page 4 of 4