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07/09/2007 Regular Meeting Minutes Architectural/Engineering Review Board Meeting 9 July 2007 - 7:00 pm KIB Conference Room ~,..o-) (,S- f S , r' \: ;; I, : NQV 2 8 i L._ Br,e", , " ... ',' ,f ._~_ .>.. .. '.' A. Call to Order The meeting was called to order by the Chair at 7 :00 pm. B. Roll Call ARB Members present were Scott Arndt, Jerrol Friend, Gregg Hacker, Charlie Jerling, Jay Johnston and Reed Oswalt. Absent Member was Brent Watkins. Representing Prochaska & Associates were Curt Field and Brian Wieseler. Representing the Hospital were Brenda Friend, Capt. Ng and Stan Thompson. Representing the KIB Engineering and Facilities Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. c. Approval of Agenda It was moved and seconded to approve the Agenda. There was a unanimous affirmative voice vote. D. Approval of Minutes Motions, seconds and unanimous affirmative voice votes were made to approve past Minutes dated 20,22 February 2007, 10 April 2007 and 9, 14,23 and 30 May 2007. E. Review 95% Drawings/Specs CHC Project C. Field began by noting there had been further improvements since the current set provided and he would go through only the changes in the spec book and drawings. Sheet C 1.2 Site plan - focus on south side lot - road widened to 30'. There has been no development on the canopy over the ramp, but does plan to add later. He felt it more important to go forward to keep the schedule. Topo work accomplished since last presentation. C12A - shows latest thinking on parking stalls. J. Friend asked ifparking lot had been approved by P&Z. W. Koning - Yes. C. Field continued showing area of protective paving around the fire hydrant. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070709 Minutes.doc Page 1 of? 2007 . -#~r Retaining wall is in right of way - will need to be approved - design has not been completed yet. He noted that there will be a few more notes on this site plan. Cl.3-extensively revised - curb inlet and pipe routed to existing structure. J. Friend - on drain upper right hand corner - is that dumping out at existing wall? C. Field - will correct grade line and understand that permission will have to be given for this work. C 1.4 - stair and ramp - handrail design to look like handrail at specialty clinic. S. Arndt indicated that that item could be an additive alternate. He questioned the structural drawings for concrete plans on the same sheet. C 1.5 - C. Field said there were some miscellaneous changes. Ql.0 - Fire plan - separation plan was sent to the plan reviewer - went back to code sheet - looking at allowable areas for various functions to do non separated uses - using the construction type of the hospital - will communicate with Barbera - didn't think the 2 hour fire wall was necessary. Exiting doors - next sheet - doors are 48". A 1.2 - did not have hardware sets or specs in the current set [being shown], but will incorporate. He said automatic doors would be in the clinic entrance - have all the info to update the door sheet. Roof plan - will be doing some additional revision on seismic design. S. Arndt said the Borough had been getting away from EPDM roofs and thought that [info] had been given previously. C. Field said that TPO was in the specs but did not think a decision had been made. Note: sla checked Minutes from previous meeting and it appears direction was given to go to TPO and not use EPDM. S. Arndt questioned "tucking" detail. C. Field said that detail would be revised. C. Field went on to review A2.1 - exterior elevations and A3.1 - building sections. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070709 Minutes.doc Page 2 of7 Re tube columns - C. Field said the connections were easier and cheaper with wide flange columns - the tube details would be revised. S. Thompson said the 2 hr wall removal was based on previous construction. C. Field said he was willing to go with most stringent [requirements], but didn't have to have 2 hr. wall. S. Thompson questioned use of wood, noting the Fire Marshal had disallowed wood in some roof areas. C. Field will do further research. A5.1 - 100% - Interior elevations and casework. S. Thompson to review. A6.1 Operable wall head detail - structural element has not been designed yet. A7.1 - will have all the hardware sets - owe pocket door jam detail. J. Friend asked where pocket doors were going. C. Field - to come. SO.1 Structural - reviewed. S. Arndt said roof is shown at 35 - needs to be 40+ also didn't see anything about being an essential building. C. Field will check. J. Johnston said he thought the 2006 Code was to be used and was seeing only 2003 called out. K. Smith said that the Borough had not adopted the 2006, but the ARB had elected to use 2006. S. Arndt noted his concern on exterior wall- he said 1 1/2" cover on rebar was not acceptable - needed to have a minimum of2". He reviewed the Foundation Plan and said that more detailing was needed on carrying the seismic joint through. C. Field reviewed the roof framing plan and the moment frame elevation, noting there were no surprises. He said the concrete detail had been revised in miscellaneous ways. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070709 Minutes.doc Page 3 of? S. Arndt said the height of the wall on the foundation plan was not given and is used for calculations. Plumbing floor plan B. Wieseler said they had made sure there were sensor operated valves - tying into existing - there's enough capacity. S. Arndt noted the outline of drains was supposed to be in 95% drawings. C. Field said they had made sure the overflow roof drains were shown and new sinks had been added. B. Wieseler spoke to the medical gas piping plan - needs cut sheets for dental area from Brenda Friend and will go over gas needs with her. HV AC plan - showed routing to air handling unit - upsized the fan from 60 - 75 horse- rerouted some duct work - added temp sensors for control strategically located. Using air transfer units same as existing. C. Jerling suggested having a sheet that shows locations of dampers for Stan Thompson. Hydronic piping plan - tying in to existing boilers/chillers - design will be off the existing. Up sizing the hot water pumps from 5 - 7.5 and the emergency water treatment system- added a pump for that. Lighting sheet - flickering of lights and effect on exposure - have a cut sheet on what is going to be used - operated at a high frequency - no flickering - intensity of light is something that can cause headaches - 50 foot candles of light, say in an exam room, is the recommended amount. - electronic ballasts offer flicker free lighting - want to mimic natural daylight. S. Thompson - exit lighting will match what is existing. Want to stay with red. C. Jerling - questioned ifnon powered exit signs had been considered - maintenance free and good for 15 years. W. Koning asked if the circuits hook up to the emergency generator. Yes Power systems plan \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070709 Minutes.doc Page 4 of7 Intercom and code blue - on its own zone - dedicated intercom system - but tied in to existing system. W. Koning asked ifit were metered separately. Capt. Ng said he did not think it needed a separate meter. C. Jerling asked if ventilating room was to have a new transformer. Yes. Teledata system - have devices located in all the rooms - showing cabling, testing and labeling of cabling - will be routed back to storage room and terminated on a patch panel - however Owner sets up service is something that needs to be discussed or maybe Architect handles that with local phone company. B. Friend said she had spoken with local providers. There are cable TV outlets in some locations. J. Friend said the conference room and clinic need to be separated - other areas can be "daisy chained". Next - security system - have cameras in the hallway and one facing the conference room - not sure why that was - there's one in the waiting area. B. Friend said there does not need to be a camera looking into the conference room. Security system will be monitored by receptionist - dedicated to the clinic. C. Jerling asked what camera had been specified. B. Wieseler indicated the camera specs were in the spec book. He noted they would be visible and are the same kind as in existence. W. Koning asked if the sprinkler system was to be tied into existing. B. Wieseler - Yes, there is a location we can tap into. The sprinkler system is covered in the specs. There is a one line power diagram - making sure it is not overloaded. C. Jerling asked ifthe load from a new MRI machine had been calculated. B. Wieseler said it had been included in the calculations. He indicated that the chiller, 2 pumps, air cool were located on another dp panel - might need to be split up so capacity would be sufficient - do not want to mix certain kinds of needs. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070709 Minutes.doc Page 5 of7 S. Arndt spoke- re excavation. He said underneath the piers on columns drawings show pouring on "undisturbed" - cannot do it that way. He said this needs to be shotrocked underneath. Structural [drawings] show poured on existing grounds - that needs to be revised. He felt the foundation details were lacking. Revision would save problems in the long run with drainage and would make it easier for the contractor. S. Arndt continued saying that most everything presented was legitimately at 95%, but not the foundation. He requested additional details on the foundation by the 25th when the ARB would be meeting again. W. Koning asked if the work could be done by the following week and emailed to K. Smith's office. K. Smith asked that any changes be marked. C. Field said the changes would be itemized. S. Arndt said the Board would like to have a complete set of drawings before the project goes out to bid. He said a plan review needs to take place. Revisions and plan review need to be accomplished before going to bid. J. Friend said the majority of the plan review had been done. G. Hacker asked about hardware. C. Field said the hardware sheet had been done it just was not in this set of drawings. S. Arndt said he would like to see any specs that were not included in this set. Discussion followed re cost of ramp - canopy - which way to go to get out to bid. W. Koning suggested eliminating the ramp from this set of bid docs and look at the whole area as a change order or as a separate bid project. S. Arndt said it could tie into the parking lot area. W. Koning gave direction not to allow design to affect the schedule. S. Arndt asked where the 95% estimating was. C. Field it would be done at 100%. S. Arndt - before going out to bid? C. Field - Yes. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070709 Minutes.doc Page 6 of7 S. Arndt noted that it would be good to have that information as part of the whole package for the Assembly. W. Koning reminded that there is no action to be taken by the Assembly at this point. Code only requires the ARB make a report. H. Public Comments Capt. Ng expressed his appreciation for the level of detailed review the ARB has given to the project. W. Koning advised that the requested legal opinion was in the Manager's Office and would be brought to the Assembly. He noted there were no negotiations going on at this time. I. Board Member Comments R. Oswalt noted that progress was slowly being made. J. Friend suggested walking the pool entrance area and meeting with KEA. S. Arndt said another meeting could be scheduled to do a walkabout of the area. There were no other Board Comments. J. Adjournment The meeting was adjourned at 9:55 pm. Respectfully submitted: Date:c?lf~ CJ r __ ~A /L-- .::> c c) 7/ /f" r~,t'(7 Scott Arndt, Chair Architectural/Engineering Review Board Date: II - ;. ~ - ;2 (f) 0 7 \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070709 Minutes.doc Page 7 of7