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2007-08-01 Regular Meeting Minutes Architectural/Engineering Review Board Meeting 1 August 2007 - 5:30 pm KlB Conference Room *0/ .; c A. Call to Order The meeting was reconvened by the Chair at 5:48 pm B. Roll Call ARB Members present were Scott Arndt, Brent Watkins, Gregg Hacker, Jay Johnston, and Reed Oswalt. Representing the School District was Bob Tucker. Also present were Ian Fulp, Chris Lynch and Jim Willis, Jae Shin from ECI/Hyer and Terry Hyer telephonically. Representing the KlB Engineering and Facilities Department were Woody Koning, Ken Smith and Sharon Lea Adinolfi. C. Continued Review 95% Drawings/Specs Pool J. Shin recapped material covered during the previous meeting. He said there had been time spent discussing the shallow pool and would take the suggestions - reconfigure and forward changes. He continued, highlighting differences between design development and 95% - eliminated column line to make snow removal easier. Lower floor level surge tank located near pump equip area - allows for future fixtures and easier to do maintenance - hatch w/ladder access. Minor changes within plenum supplying air to natatorium using to distribute air around perimeter of building - vent and heat along the bleachers - allows for varying temperature. Jay questioned pressure and impact on doors. J. Shin responded low pressure. Shows door location at loading area. Double set of doors is for bringing pallets into pool equip room. Crawl space - steel joists - stairs allow for easy access. S. Arndt indicated most of foundation is at lower level - digging out for foundation is dug out and backhlled - makes more sense to remove material in that space and then put it back - needs to be looked at - it's cheap space that could be recovered - ground needs to be taken out. He said it would be more expensive to take out after the fact. S. Arndt goes to A2.l - lower left area - deck - could be eliminated and would save money. 1. Shin said the deck is a good place to unload equip and store kayaks. Terry Hyer joined the meeting telephonically at 6:05. S. Arndt said the deck is not necessary and could be an alternate. Tuck noted the deck was not just for kayaks, but also salt sacks, scuba gear - there was more to it than just kayak loading. \ \dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070801 Minutes.doc Page 1 of7 i l . ! S. Arndt said his concern was cost. J. Shin said the additional cost was fairly minimal. S. Arndt suggested using shot rock as staging area and doing something different later. J. Shin asked if the deck could be considered as an alternate. Yes. W. Koning questioned intent of staging area. Tuck said there were those [during design development] who wanted that staging area - now if kayaks are going to be put on the sidewalk that will interfere with pedestrians. Will need it [the staging area] for 6000 lbs of salt to charge the pool. Tuck, referring to J. Shin's comment about being able to offer some areas for savings, asked if this was one of them. J. Shin said it was not, but would look at. He mentioned retaining wall going back to gab ion [as an example] of saving money - would recommend that as an add alt or deductive. Jay questioned the distinction between and additive and a deductive. T. Hyer said that it had been his experience that the owner is better off with an additive alternate, but in this case, doing the additive would take longer because of all of the drawings being done. At 65% he would suggest additive, but not at 95%. K. Smith added his concurrence and noted at this stage of design it would be better to deduct. C. Jerling said if you prepare for a deck but don't actually have a deck, an operational problem will be created- there will always be raveling with shot rock. B. Watkins said he saw it as a valuable space, but if it were a real cost.. . Tuck said he couldn't see a savings if the space was going to have to be filled up with rock - end up with not much space and then it will slough off. I. Fulp noted that shot rock accumulates dirt, spruce needles fall on it and gets tracked in to pool - hard to clean it off. J. Shin said it did have value and could be put in [bid docs] as a deductive. W. Koning said he would like to see a selection of deductive alternates. 1. Shin continued highlighting window changes on outside of Bldg. AA - vertical windows work out better structurally. S. Arndt questioned location of siding and flashing details. J. Shin said they had been developed. He reviewed window head detail - using shower glass because the other kinds of glass do not have the hardware that will take the elements - the shower doors are easy to maintain - hinged on one side and use suction cup to close - want to keep magnetization down to a minimum and they are cleanest in terms of the interior view - tempered glass. He continued with a review of window jam material. \ \dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070801 Minutes.doc Page 2 of7 B. Watkins questioned fasteners for the wall panels. J. Shin described the kind of fasteners to be used - stainless steel - and discussed the efficiency of use of the wall panels. W. Koning asked if epoxy would be field applied. J. Shin said the panels will be factory finished and the epoxy will be applied in the field. J. Shin moved to metal decking - suggesting Verco as the manufacturer - sound absorption insulation - and will be epoxy finished. C. Jerling questioned paint specs in general- water based paints? J. Shin - Yes. W. Koning asked if structural members in the ceiling would be a different color. J. Shin said everything will be the same color. The light color adds to the efficiency of the lights - lots of reflection. J. Shin proceeded to exterior elevation. S. Arndt went to the "monolith" in front of lobby stairs - easier to extend the foundation - then the crawl space would be more like a daylight basement and would reduce amount of fill and reduce the retaining wall. He continued - by digging out this space and putting the stairs inside the building, slips and falls from wet/icy weather could be avoided. T. Hyer said if there is an interior stair - have we added to our operations? Given budget why don't we eliminate? He asked ifthere were any concerns of management with folks entering lower level. K. Smith reminded that the National Guard wants a direct path. Tuck said that he would not want kids going up that gravel path in the winter. He would be in favor of putting the stairs inside but not deleting them. Continued discussion on stairs and exiting. B. Watkins agreed with having the stairs inside. Consensus was that the lobby space was sufficient. Door would need to be deleted in lobby area with stairs inside. J. Shin said by moving the staircase into that space, cost will be added - but the safety concerns may override. T. Hyer suggested discussion regarding walking up the exterior gravel ramp. He noted that given a budget crunch, eliminating that ramp would save money. Tuck said there needs to be a way to get the kids and Armory folks up [to the building]. C. Jerling suggested leaving the stairs where they were and enclosing them. G. Hacker suggested putting in a grated stairwell down the side - galvanized. \ \dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070801 Minutes.doc Page 3 of? Tuck said the more airspace under the stairway the less amount of snow buildup there will be. Discussion re galvanized stairwell. Jay suggested using metal or fiberglass - leave it on the outside and eliminate the concrete. S. Arndt requested the architect come up with alternatives. J. Shin indicated that if stairwell is left where it is and if it is longer than 12', will need to do a landing to get down the last few steps. S. Arndt suggested eliminating staircase by the garage door. J. Shin noted that the accuracy of the survey needed to be verified and also would like to look again at relocating the transformer. S. Arndt and G. Hacker reviewed retaining wall and gabion area. Discussed rail along stairway - carrying it along retaining wall - need to have a fence - see 4.2. J. Shin suggested putting a screening fence there. G. Hacker thought it would be cheaper than the guardrail. S. Arndt noted his concern with the gabions being a climbing hazard. He continued reVIew of 4.2 indicating the patterned concrete should be eliminated. C. Jerling said he felt for a $60k savings - a solution could be found. S. Arndt said he continued to have a problem with fencing and gabion causing a hazard. He went on - felt the estimate for concrete was 'off'. He said there were no test holes shown - felt this area needed to be tightened up. Discussion continued re the approximate qty of concrete - about 20 cy and estimated cost - $1 OOO/yd. T. Hyer thought the gabions were to be an add alt - asked if they should now be considered as a deductive. Consensus was to look at it as a deductive alternate. S. Arndt said he felt the guardrails needed to go away and a regular galvanized slatted chain link fence should be installed. J. Shin continued review of changes [from 65%] - changed from EPDM to PVC on the roof, change in wall panels and aluminum siding [v. steel- addition of about $8000]. R. Oswalt asked if the siding allowed for expansion/contraction. J. Shin- Yes. T. Hyer noted that aluminum is usually preferred over steel- but is more costly. S. Arndt asked if this were a 40-50 year material. J. Shin said it would last that long and if needed, could be repainted. Equipment \ \dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070801 Minutes.doc Page 4 of7 Jay recalled that the contractor would do the roughing in for a scoreboard and then the hope was to purchase through community efforts or grants. He thought it was to be listed as an add alt. Jay also noted for the timing system that he was very impressed with the Colorado system. Their support was good and although he did not wish to get proprietary, he felt it was the best system. J. Shin said the base bid does include roughing in - specifying proper specs for wiring, etc. He questioned Jay about the touch pads - all connected to the wall for timing system and starter. Jay said he thought the two locations designed were fine. Timers and starters need to be in line with the starting blocks. J. Shin expressed concerned about cable across req'd door. He said he could take a look at putting it on the deck - and would like a connection at both sides. Jay - more system discussion - looked at the grounding system - shows the diving board but not the starting blocks - pace blocks - one says we get one and the other says two - we need two - need one on each end and visible. J. Shin - will delete them but have the plug ins. Jay - where are the backstroke flags - they have to be on the coach's lane. He also questioned enforcement of environmental requirements. He asked if the pool cleaner robot should be left out of the spec and let the KIB purchase later. J. Shin said that pretty much everything that was loose would be owner purchased. He also noted a change in locker material- plastic instead of metal. Both Jay and S. Arndt said the mil of the PVC needed to be 60. J. Shin went on with the review - mechanical and electrical have not changed. G. Hacker - M6.1 - need to include low point drain on the hot water heaters and holding tanks. El.l - sheet note 5 - already taken care of. E3.2 - on exterior gfi outlets would like switch inside the building as close as possible. J.shin - will put in two switches. G. Hacker - 15140-7 domestic hot water pumps on drawings are matching up with 2.15 - delete 2.13 and 2.14 - stick with Grundfo. 151602.7 roof drains - only see one size -but see 8" and 16" T. Hyer- should be 8" but will check. G. Hacker continued - 15900 scope of work l.3C2E - controls mfg - not sure what intention is. l.3C2F- talks about reusing existing... . override panel - refers to ASD, Anchorage and l.3C5 has us connecting to some alarm office - want it to communicate with host system at the maintenance shop. l.3Dl and 2- re providing local support - there is no vendor who can provide that locally - also calling out 4 hour response time to the site - that will not happen here. 15900 pg 12 - 3.9 item 1 standby generator - do not see generator on the drawings. J. Shin - requested red marked drawings to be faxed - for expediency. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070801 Minutes.doc Page 5 of? G. Hacker - 15940 - wanted to see whole new section - need proper control system for pool. He also questioned what was requested for a security system - what is shown appears to be boilerplate - would like to see a complete spec. W. Koning felt this was a good situation for the Share Point - notes could be sent to Gregg to review - notes can be made - ballooned and all can review. S. Arndt - A4.1 - louvers on elevation should have hoods. Tuck agreed and indicated that maintenance had problems with aluminum - and now spec stainless. S. Arndt - on same drawing - south elevation lobby entrance - asked if the glass above the canopy could be siding instead [to save money]. The glass is expensive to replace. Consensus - replace glass with siding. A4.2 east elevation S. Arndt suggested getting rid of windows in boy's locker room - presents another penetration and will need to be cleaned. J. Shin felt it was important to have the light. B. Watkins and Jay said they felt it was important to keep the windows. S. Arndt expressed concern with missing details. He said he had anticipated more complete 95% drawings and specs - wanted to see updated plans. In particular, he was looking for rebar placement in the concrete, siding connections, flashing details, window details. Also, he would like the Board to see the Bid Documents before they went out. S. Arndt noted in the general notes - 2003 Code was referenced and thought direction had been give to use 2006. S. Arndt continued - on the concrete have a 3k psi max - except decks and slabs - not in favor of that - all slab work should be 4500 - all walls should be 4k minimum. Concrete covers - exposed we go to 2 ", but not an inch other places. Section 13150 - swimming pool - looking for more detail. Item 13 - construct cast in place or pneumatically applied - we scratched that. Jay said he thought that had been left as an option. Jay asked how to proceed from here. S. Arndt suggested the Board continue working through drawings. W. Koning questioned Section 01350 - environmental. Jay asked if it were enforceable. T. Hyer noted that it was a relatively new section. It is an effort to raise the level of environmental concerns - such as air quality. Enforcement is a good question - will look at it in more detail -there is merit. Tuck agreed that it should be looked at. \\dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070801 Minutes.doc Page 6 of7 W. Koning requested that T. Hyer/J. Shin look closely at the general requirements section to avoid any conflicts with KIB docs. D. Public Comments None E. Board Member Comments None F. Adjournment The meeting was adjourned at 9:55 pm. Respectfully submitted: Datec?&~tYY Sharon Lea A' 1, Project Assistant KIB EngineeringIFacilities Dept. s-c~r~,~ Scott Arndt, Chair Architectural/Engineering Review Board Date: 11- ,).~<lOO/ \ \dove\Departments\EF\Architectural Review Board\ARB Minutes 2007\070801 Minutes.doc Page 7 of7