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06/07/2007 Regular Meeting LOCAL EMERGENCY PLANNING COMMI 'REGULAR MEETING JUNE 7, 2007 MINUTES ~~[E~W[E~UI. - --dill E SEP 1 0 2007 J'lW L_____""____ BOROUGH Cl.ERK'S OFFICE I. CALL TO ORDER The regular meeting of the LEPC was called to order at 1 :30 p.m. by Duane Dvorak on June 7, 2007 in the Kodiak Island Borough Assembly Chambers. II. ROLL CALL Members Present: TC Kamai LCDR. Will Smith Darsha Spalinger Larry LeDoux Others Present: Rick Gifford Bud Cassidy Duane Dvorak (staff support) Nova Javier (clerk) Stephen Allbee Margie Draskovich Ann Ellingson Mike Gardner Sally Magnuson Ruth-Anne O'Gorman Terry Stone Tom Trosvig Todd Emerson III. APPROVAL OF AGENDA Duane Dvorak MOVED TO ACCEPT the agenda as presented and it CARRIED by unanimous voice vote. IV. MINUTES OF PREVIOUS MEETING TC Kamai MOVED TO ACCEPT the minutes of the March 1, 2007 regular meeting as presented. The motion was seconded by LCDR Smith and CARRIED by unanimous voice vote. V. INTRODUCTIONS Todd Emerson, the clinic administrator on the Coast Guard Base introduced himself. V. INFORMATIONAL ITEMS A) Pandemic Flu Training and Exercise Update Dvorak stated we had a three day training and exercise sponsored by the Department of Health, who has partnered with City and Borough to help us train on the Pandemic Influenza threat, and we are working towards developing an annex to our Emergency Operations Plan. We have trained on continuity of government, public relations, social distancing, and several other things that are going to be reflected in the plan. Linda Freed is taking the lead on the plan development. Weare projecting having a draft of the plan by early fall at the latest. LEPC Minutes: June 7, 2007 Page 1 of3 ! -- j Ruth-Anne O'Gorman stated we accomplished a lot on phase II of the meeting last year. She also said we are hoping to have a drive thru clinic this fall to practice social distancing so that immunizations will be given through a car window to prevent masses of people coming in to get immunized. Dvorak stated the Coast Guard donated to the Crab Fest a number of the waterless hand washing stations, Another training issue we want to expose the public to before we have a pandemic threat imminent to the community. There will be a meeting in July, it's an ongoing process. The Department of Health is providing quite a lot of technical assistance on this. We will be developing a plan that fits our community context. Larry LeDoux said last Friday we were on KMXT. Dr. Smith, Larry Ledoux, and himself went on the radio for an hour. Linda Freed was going to manage it but she couldn't make it. At the end, they realized there were a lot that wasn't covered so they will start having additional public outreach community awareness on the radio. B) Report on LEPCA and SERC Meeting - May 24, 2007* Dvorak stated he attended the LEPC/SERC meeting on the last day of a four day conference that covered Homeland Security Grant information. The gist of the meetings is they usually talk about how much money we might expect the following year. We will probably get level funded this year which is about $17 ,000, and it will cover the cost for holding these quarterly meetings, advertising - the survival guide newspaper supplement every fall and we have 3 display ads about general emergency readiness and chemical release. This year the money came out of what is called the 470 Fund that has to do with community right to know legislation and is related to the regulated carriers that haul petroleum products. As a result, that money is limited to things related to hazardous materials release or oil spills so we are limited on what we can spend it on. Next year the money will be coming from the State General Fund and we won't have the restrictions and will be able to use the grant in a more relaxed fashion. Funding will remain relatively the same. C) Homeland Security Grant Program Dvorak stated the Borough, City, and other agencies including fire departments and the hospital have participated in this Homeland Security Grant. The grant covers equipment, training, and exercises. Monies are available and are granted on a statewide basis, and then the State does sub-grants. The conference he attended was attended by a combination of grant administrators and response people. The grants have to be submitted through the Borough. They are looking at these things as investments. Communities are eligible to apply for any number of things. With these federal grants comes a lot of responsibility. The grant eligibility period is open now and applications are due by July lih , that is from us to the State. Entities applying through the Borough they would need to get their application to us 2 or 3 working days before that. The email from Michelle Huen that was a response after the conference outlining some of the changes that were made based on feedback. All of the forms can be viewed at the State's website: www.ak- prepared. com. LEPC Minutes: June 7, 2007 Page 2 of3 TC Kamai said anyone applying (inaudible) the application will be closely scrutinized. (Inaudible) Dvorak stated we have purchased self contained breathing apparatus, testing equipment, protective clothing (hasmat), contamination tent, foldable barriers, and those types of things. One year we had $40,000 to buy radios. Purchases have to be justified under the State's strategy and how the community would use it. Once we have the equipment it is OK to use it on a day to day basis like for training and for response or for a terrorist situation. Dvorak also said he has a couple of items that aren't on the agenda he would like to talk about. The Hazard Mitigation Grant, FEMA program, we have the Phase I Plan in place which made us eligible for FEMA funding for Hazard Mitigation projects. The highest rated project has been the middle school seismic upgrades retrofit. We have just received notification that we are being awarded $900,000 for that project that has a 25% match. It is a $1.2 million project. As far as Phase II, Ken Geottell, the contractor, was here in April to meet with the City people. The City is probably the most complicated element of the plan because they have the most infrastructure, the most population and the most risk or vulnerability. Geottell will have the final plan for us by early fall. Each community in the Borough will have to adopt a resolution adopting this plan. We will make people aware of it in September. Dvorak also introduced Bud Cassidy, the new Community Development Department Director. VI. PRESENTATION There were no presentations. VII. COMMUNICATIONS A) The Guardian Newsletter (prepared by AZ SERC and distributed by AK Div. of Homeland Security.) Dvorak stated the State Division of Homeland Security sends us the Gatekeeper newsletter that contains a lot of Homeland Security related information and information on hazardous material shipments and that sort of thing. We can send this out electronically to anyone interested. B) Next LEPCNSERC Meetings - September 19 and 20, 2007 Dvorak said he doesn't know who will be representing LEPC. It will be either Bud Cassidy or himself. The next LEPC meeting is scheduled for September 6, 2007 VII. ADJOURNMENT The meeting was adjourned at 2:00 p.m. LOCAL EMERGENCY PLANNING COMMITTEE ~ Linda Freed; Chair DATE APPROVED: September 6, 2007 LEPC Minutes: June 7, 2007 Page 3 of3 l = ;