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2007-11-14 Regular Meeting Solid Waste Advisory Board Regular Meeting KFRC 14 November 2007 5:15 pm Call to Order Chairperson Ed Mahoney called the meeting to order at 5: l5pm. Roll Call Present were Board Members Barry Altenhof, Bill Hinkle, Freya Holm, Richard Pillans, Ed Mahoney and Dan Rohrer. Also present were Tracy Mitchell, Rick Gifford, Alan Torres, Hap Heiberg. Approval of Agenda Motion made, seconded, affirmative unanimous voice vote to approve Agenda. Approval of Minutes There were no Minutes. Questions from Bell & Associates - See handout for complete questions 1. Cart system? Consensus was yes Discussion: D. Rohrer - expressed concern with bear related issues C. Lynch said the Board should be looking at the big picture and did not need to, at this point, implement a full blown system. B. Altenhof questioned the cost of carts and if they were rented. A. Torres noted that AK Waste owns the carts - individuals do not buy them. T. Mitchell noted that a cart system was the direction given by Bell based on economy. 2. Community Dumpsters? Consensus was no. N:\EF\Ba1er Facility\Solid Waste Advisory Board\FY2008\Minutes\Minutes 14 November 07 draft.doc Page 1 of6 Discussion: R. Pillans said that if there were dumpsters they should be centralized and would need to be monitored. 3. Recycling options for commercial accounts? Consensus was yes there should be options. Discussion: It was noted that the cost of recycling is high, but could be more cost effective if the system were streamlined. It was suggested that incentives need to be part of the system. 4. 7-10 year term of contract B. Altenhof said that is a standard term for this kind of service. C. Lynch explained that the time allows a contractor to purchase equipment, depreciate that equipment and offers more opportunity to receive competitive bids. With a 7-10 year contract, more bidders will be apt to bid. 5. Variable rates? Consensus was yes. Discussion: There was a brief discuss regarding the need for penalties for trash improperly disposed of. T. Mitchell said that ordinances would be worked along with the [new] system. 6. Contractor responsible for billing? Consensus was yes. 7. Contractor responsible for customer service? Consensus was yes. Joining the meeting telephonically - Chris Bell & Richard Hertzberg. Public Comments Question from public - what kind of carts and how will it work in apartment situations? N:\EF\Ba1er Facility\Solid Waste Advisory Board\FY2008\Minutes\Minutes 14 November 07 draft.doc Page 2 of6 Board will be working on this issue. Hap-questioned, from a public works perspective, how will carts/collection be coordinated with snow removal. B. Hinkle suggested that should not be a hurdle - noting that it was dealt with currently. Unfinished Business E. Mahoney questioned a Memo from Alaska Waste saying he would like to get it back in front of the Board. T. Mitchell said there was misinformation contained in the Memo. E. Mahoney requested the correct information be presented to the Board. New business RFP - See Board Packet. E. Mahoney asked Chris Bell [on phone] to give their [Bell & Associates] timeline. Chris said the first phase is to come up with what the collection system is going to be. The second phase will be the procurement of services. He indicated that the timing has been pushed back and they are hoping to have the RFP 'on the street by February 2008. Sample Alternative solid Waste Management Scenarios for KIB - Please see attached. Chris Bell Reviewed the Scenarios. 1. Maintain same basic services. 2. Revise System. 3. Whole new system. These options give the Board a basis for discussion - allows for consensus building and once the Board reaches a consensus then it would be presented to the Assembly. Caution was given to make sure there is consistency in the designing of services with the level of changes. D. Rohrer requested clarification regarding 'no public at landfill'. C. Bell Response. Individuals or individual businesses would not be allowed in the landfill - only CG contractor or collection contractor. D. Rohrer - Home remodeling guys [for example] will want to get into the landfill. Ifno one is allowed, that could impact the collection process. N:\EF\Ba1er Faci1ity\Solid Waste Advisory Board\FY2008\Minutes\Minutes 14 November 07 draft.doc Page 3 of6 C. Bell Response. Thinking of regular garbage - there could be exceptions. D. Rohrer - at what point does Bell & Associates want feedback from the Board? C. Bell Response. Looking at tonight for the collection side - the 7 questions posed. Disposal aspect will be another presentation. Discussion ensued regarding Mark Kozak's questions and answers provided by Bell & Associates. See Board Packet for questions and answers. C. Bell. There are 2 primary goals - reduction of waste into the landfill and a different collection system. Cart system is the best way. It is convenient and hauled easier. Questions and discussions continued. D. Rohrer - Economics of trash compactors? C. Bell - Minimal. Variable rates - pay as you throw. There will be those who would like to have a cart system and others who would prefer keeping dumpsters. D. Rohrer noted that trash removal is less significant, in terms of costs, than other aspects of the total system. He also said that it would be difficult to get away from dumpsters downtown - that could create a bigger problem. C. Bell - not looking at eliminating all dumpsters - some areas won't be able to have cart service - do not want duplicative services. Bulky waste would be handled by calling hauler - drop off points for other kinds of wastes - such as electronic items - would be set up. D. Rohrer reminded that commercial fisherman - and their waste - and waste coming from outlying areas would need to be included in situating dumpsters/drop off points. Questions from Ed - See Board Packet C. Bell reviewed spreadsheet - cost of collection, adding that if dumpsters were left in outlying areas, costs would be incurred. Special pickups, transfer areas - these are issues which need to be discussed further. Need to find a convenient and economic way to handle waste. "Bandit dumping" is an issue to be discussed - how to discourage, ways to enforce and penalties. N:\EF\Ba1er Faci1ity\Solid Waste Advisory Board\FY2008\Minutes\Minutes 14 November 07 draft.doc Page 4 of6 Efficiency served if same truck picking up regular trash also picked up recyclables. A. Torres said if there were to be a central dump area [for recyclables] it would have to be a manned site. Board agreed. Public Comments None. Board Member Comments B. Hinkle - encouraged Board to stay focused on the "big picture". D. Rohrer questioned if other communities prohibited yard clippings - encouragmg natural decomposing/ composting. C. Bell responded that that did occur in other communities and could be a topic for the Board to discuss. B. Altenhof also encouraged staying focused, but noted there were a lot of little parts that made up the big picture - such as hold down systems, will the lids stay on - any number of small details - want to present a system to the public that has been tightly thought through. F. Holm and D. Darminio both expressed interest in working on educating the public. They felt that education would be a very important piece of the new system. T. Mitchell asked the people in the audience how they had come to the meeting - responses were: ad in the newspaper, radio, word of mouth. E. Mahoney clarified the issue of individuals, rather than the Board as a whole, answering questions - questions/answers from Bell & Associates can go through T. Mitchell to the Board. R. Pillans expressed concern regarding the timeline and the Board being prepared to have Phase 1 ready by February. C. Bell said the disposal options would be coming to the Board very shortly - but for right now, primarily looking for the collections side. T. Mitchell said the collections had been covered and disposal would be handled at the next meeting. E. Mahoney said he was feeling under the gun to try and do a long term solution for this community and concerned that the Board might not be able to accomplish that in two months. C. Bell reiterated they were primarily looking for the collections side [to put an RFP out in N:\EF\Ba1er Faci1ity\Solid Waste Advisory Board\FY2008\Minutes\Minutes 14 November 07 draft.doc Page 5 of 6 February]. Adjournment The meeting was adjourned at 7 pm. Next meeting scheduled for 5 December 2007 at 5: 15 KIB Conference Room. Respectfully submitted: Date:~ N:\EF\Ba1er Faci1ity\Solid Waste Advisory Board\FY2008\Minutes\Minutes 14 November 07 draft.doc Page 6 of6