08/21/2007 Regular Meeting \D)\lE ~lE n\l1lE ~ I~GEP;~-~~ L -'- BOROUGH CLERK'S OFFICE Fire Protection Area 1 Board Regular Meeting Minutes August 21, 2007 I. Call to order Chair Dolph called to order the Regular Meeting of the FPAl at 8:32 p.m. on August 21, 2007 at Bayside Fire Hall. cUe? II. Roll call Kepley conducted a roll call. The following persons were present: Board Members Present Not Present Excused ARNDT, Scott ./ DAVIDSON, Cliff ./ ./ DOLPH, Mike ./ NELSON, Rebecca ./ SP ALINGER, Greg ./ Jessica Kepley, Secretary was also present. Doug Mathers and Dick Carstens were also in attendance. III. Approval of A2enda It was MOVED, SP ALINGER and seconded to approve the meeting agenda. Motion CARRIED. IV. Acknowled2e Receipt of Financial Report It was MOVED, SPALINGER and seconded to acknowledge receipt of the financial report. Motion CARRIED. V. Approval of Minutes It was MOVED, SPALINGER and seconded to approve the meeting minutes of June 19, July 17, and August 7 as presented. Motion CARRIED. VI. Reports Chair Report: Chair reported he has attended multiple meetings with the Borough Manager re the EMS Issues: . 7/26 - Attended the KIB Assy. Work Session, testifying on the issues of the proposed ordinance. . 8/2 - Attended the KIB Assy. Meeting, testifying during public comments on the 151 reading of Ordinance 2008-05. . 8/14 - Attended the KIB Assy. Work Session, gave presentation on the aspects of "First Responder" vs. "Full EMS" with reference to Ordinance 2008-05. . 8/16 - Attended KIB Assy. Meeting to testify re Ordinance 2008-05. ยท Ordinance 2008-05 was amended to specify "First Responder" and passed the second 'r~ing as amended. "\."".."~ Also spoke to the Board re the Voter Education Pamphlet for the October 2nd Election. Provided a copy of the "Draft" tri-fold pamphlet that will be handed out to residents of both Fire Protection Area No.1 and Womens Bay Service Area, by the local volunteer fire fighters. There are approximately 4,700 voting residents in the two areas; hoping to pass the brochure to each voting family in order to provide necessary education for the election on October 2. Kepley reported there would be no status report from the Projects Office for the Bayside Addition, as the project manager did not have the time to respond to the request for a status update; hoping to have an update at the next work session or meeting. Chiefs Report: Report was deferred to ARNDT and D. Mathers as CHIEF was not present due to illness. ARNDT and Mathers gave reports on the Inspection Trip of the two new apparatus. ARNDT felt the trip was a worthwhile endeavor. There were a few small changes and a couple of major changes that were made at the factory. Trip was informative. Mathers enjoyed the tour of the plant; felt it was very impressive. ARNDT reported the two apparatus should presently be in Oregon where they would be loaded with equipment and then shipped up to Kodiak. VII. New Business a) Cossette House Removal Date Extension Contractor for the house removal has requested a one month extension in order for Brown's Movers to come to Kodiak and move the house from the current location. It was questioned whether there would be consequences should the Contractor ask for any additional extensions. Language would be added to the contract by the ElF Director in hopes to deter additional extension requests. It was MOVED, ARNDT and seconded to grant a 30 day extension to TC Enterprises for the removal of the Cossette house, from September 30 to (NLT) October 31,2007. Motion CARRIED. b) Temporary Housing for Fire Apparatus Rob Greene attended the meeting to speak with the Board about the offer to provide a metal Quonset hut for the storage of the fire vehicles. Provided pictures and information to the board to assist with the decision. ARNDT suggested speaking with Bruce McNeil to see what the charge would be for the Board to house one of the apparatus in his shop. Board felt there would better benefits in looking into this option than that of purchasing a Quonset hut that would require additional heating sources, foundations and the probability of no resale options. Benefits for storing the vehicle at McNeil's are: keyed access, volunteer availability to check on vehicle daily and service if needed, heated/insulated area for storage, and the vehicle will be housed in an area that is not easily accessible in the winter months, if there should be a fire in the area the vehicle is already there. Direction was to postpone this agenda item until the next regular meeting; advertisement for need of a storage facility w.ay have to go out to the public prior to negotiations with McNeil, Chair will check with Manager. c) Public Education for October Ballot CHAIR presented the educational brochure (re EMS First Responders Service) to the Board for review and approval. The brochure is designed to be a factual tool of information for the voting residents of the two fire districts (FP Al & WB) with no I I I ~ sway to vote one way or the other, and should not require APOC review. It was directed that the brochure be handed out door to door by the volunteer firefighters during training evenings prior to the elections. Board members agreed that the pamphlets would not be left at houses, on vehicles, or in mail boxes where people were not home; and the pamphlet would not go out as a mailer. CHAIR would provide a copy of the brochure to the Borough Clerk for review of accuracy. VIII. Visitor Comments D. Mathers: Asked the Board to ensure that what happened to the Womens Bay fire engine did not happen to Bayside's fire engine. Their engine was kept outside and is now unusable. Bayside still has good usability in the engine and would like to see it kept that way. D. Carstens: Agreed with Mathers, the engine is still in good condition for use. IX. Board Member Comments S. Arndt. None M.Dolph. None. R. Nelson. None. G. Spalinger. None. X. Adjournment Chair Dolph adjourned the meeting at 8:55 p.m. SUBMITTED BY: Date: qjJf!D9 APPROVED BY: ~~ Mike Dolph, Chair "---' Fire Protection Area No. I Board Date: /g~Se.#'r- 07 . .