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2006-05-16 Regular MeetingFIRE PROTECTION AREA NO.1 BO. REGULAR ING MINUTES MAY 16 006_ 7:00 P.M. BAYSI IRE HALL CALL TO ORDER: CHAIR, S. ARNDT, called the meeting to order at 7:30 p.m. ROLL CALL: Present: Scott Arndt, Chair Andrew DeVries Mike Dolph Greg Spalinger A quorum was established. Absent: Cliff Davidson Doug Mathers was also present. ACCEPTANCE OF AGENDA: o~~~o~~~ JUL 1 9 2006 BOROUGH CLERK'S OFFICE Staff: Jessica Kepley, E/F Bob Himes, Ex-Officio It was MOVED, G. SPALINGER, and SECONDED, M. DOLPH to accept the agenda as presented. The motion CARRIED unanimously. FINANCIAL REPORT: It was MOVED, G. SPALINGER, and SECONDED, A. DEVRIES to acknowledge receipt of the financial report. The motion CARRIED unanimously. APPROVAL OF MINUTES: It was MOVED, G. SPALINGER, and SECONDED, M. DOLPH to approve the Minutes [18 April 2006] as submitted to the Board. The motion CARRIED unanimously. VISITOR'S COMMENTS: None. OLD BUSINESS: A. Copier Replacement B. Himes reported the School District was still in the process of analyzing bids for their copier distributor contract. After a brief discussion held by the Board, it was moved by G. SPALINGER, and seconded by M. DOLPH to purchase one (1) Xerox M20 copy machine with stand, in an amount not to exceed $1,589. The motion passed unanimously. B. ISO Rating B. HIMES informed the Board of the completion of hydrant testing in the Area. Except for one hydrant, all the pump tests passed. The problem hydrant, located on Melnitsa Lane, was scheduled to be fixed through the City of Kodiak Public Works Department. Within the next few months, the Board should receive an update on the ISO rating for the Department. The Board discussed the status of Engine 11 and possible options available to increase its productivity, mainly the air system problems that are presently occurring. With the purchase of a new engine, the Department may be able to increase the ISO rating it now holds. As it stands, the Department has approximately one year to improve the rating. C. Engine Specs It was reported by B. HIMES, that the specifications for the new engine was complete, and he asked the Board for further direction. A discussion was held regarding some of the details of the specifications and accessories desired for the apparatus. S. ARNDT conveyed to the Board his feelings on the particulars of certain requests for the vehicle. Concern was presented regarding the procedure and installation of placing wires through the cab of the vehicle. It was requested that the distributor provide water tight fittings on the engine, to circumvent leakage and/or poor design. M. DOLPH gave to the Board a brief history of the procedure of numbering emergency vehicles. It was suggested that if the Department was adding vehicles to the fleet, that they seriously consider reconstructing the system to fit the standard numbering procedures. S. ARNDT presented to the Board an alternative draft of Engine specifications to consider, based on previous meeting minutes [April 18] that members, C. DAVIDSON, S. ARNDT, and G. SPALINGER requested information to possibly purchase a 4WD apparatus. These specifications pertained to ordering a 4WD apparatus as the primary request, not secondary. The Board voiced individual concerns regarding the timing of implementing new specifications to the package, the lack of space to store a larger apparatus, vehicle clearance, and possible options to implement within the department during icy weather conditions versus purchasing a 4WD apparatus. The Board decided to postpone any action on the bid packet until the scheduled board meeting of 31 May 2006. It was so 1VIOVED, M. DOLPH and SECONDED, G. SPALINGER. The motion CARRIED unanimously. D. Training Building Use Agreement Action regarding the use agreement for the new training building was postponed until the next scheduled meeting, 31 May 2006; although it was reported to the Board that the Borough Manager did not see a problem with the Agreement. The Agreement was submitted to Karl Short, Borough Finance Director, to review. E. Cossette Property Lease The CHAIR reported that nothing had been accomplished on this item, due to the unavailability of Bud Cassidy. B. HIlVIES stated he was aware that Mary Ogle, Community Development Director, was presently in the process of reviewing the lease with the Borough attorney. CHIEF'S REPORT: The reimbursement expected from the City of Kodiak, which was discussed at the meeting of 18 April 2006, was reported by B. HIMES to be under review by the City Manager, Linda Freed. It was told to the Board that since there was training provided by the City of Kodiak for the Bayside Fire Department, a reimbursement was not expected to be issued. B. HIMES told the Board that KARES would be at the Crab Fest to provide Communication support during the festival and the Chad Ogden race. E11 and T12 would be participating in the parade on Saturday morning of the Crab Fest. It was reported that an Open House for the Burn Building would be held on 26 May 2006, from 1-3 p.m. Refreshments would be available, but as it is being held during Crab Fest, they would be light. B. HIMES stated that the final ad price was expected to be $532. The recruit class to be held in June would most likely be postponed until the fall, due to a lack of applicants. Women's Bay Fire Department purchased the pagers, which were decided upon at the 18 Apri12006 Board meeting. The pagers are in the process of being programmed. B. HIMES stated that he would be attending the Pandemic Flu Seminar held May 31 and June 1, 2006. A local resident of the community spoke to B. HIMES regarding donating a piece of stained glass artwork for the Department. The Board suggested where it may be placed. S. ARNDT directed B. HIMES to give the local vendors, whom assisted with the materials and labor of installing the Burn Building for the Department, personal invitations to tour the facility, as a "thank you" for their help. FIREFIGHTER'S ASSOCIATION REPORT: D. MATHERS told the Board that there have been four drills in the burn building so far and that all volunteers are enjoying the building and they feel that it is "working great". CHAIR'S REPORT: The CHAIR reported that he was informed the mil rate for the Fire Protection Area was to remain at the same rate as it is presently. He also told the Board that he was going to continue pursuing the issue of the Cossette lease. NEW BUSINESS: A. SERVICE DISTRICT GARAGE DOOR REPLACEMENT B. HIMES spoke to the Board regarding the condition of the garage door that secures Squad 13. He told them that it needs to be upgraded and/or replaced. He said that the door had undergone quite a few repairs and adjustments over the years, and has recently quit working. S. ARNDT said he would get two price quotes for a new garage door and new heavy duty hinges, possibly a new track and opener, and to look into replacing the weather stripping. He estimated the cost to be between $2,000-3,000. G. SPALINGER asked for confirmation that this would take place during the current fiscal year and that there was enough money in the budget to cover the replacement. He was given an affirmative answer by the CHAIR. It was MOVED, M. DOLPH, and SECONDED, A. DEVRIES to authorize the purchase of a new garage door in an amount, not to exceed $4,000, for both material and labor of the replacement. There were 3 ayes, with G. SPALINGER obstaining from the vote, as he was quoting on the replacement door. The motion PASSED and S. ARNDT was directed to take the necessary steps to make the purchase. VISITOR'S COMMENTS: None. BOARD COMMENTS: S. ARNDT informed the Board that T.C. Enterprises offered to issue a credit of $500 off the price of the stump removal brush clearing project if they would be allowed to burn the debris on site, due to the lack of a burn area at the Landfill. G. SPALINGER said it was the neighbors wishes that there was no burning done on site. S. ARNDT agreed, saying the contract stated the debris would be hauled off of the property in order to be burned. He suggested waiting on a decision until the meeting of 31 May 2006. C. DAVIDSON [Absence excused] purportedly spoke with B. HIMES and addressed his concern that the lease issue on the Cossette property remained unresolved and that he would like to see something done soon. A. DEVRIES spoke to the Board on his feelings of the importance of purchasing thermal imaging camera units for the Department. He felt that it should be a priority of the Board to see that the Department received the units, because he'd seen first hand the use and benefits of having them available to use during incidents. S. ARNDT assured him that there was a grant out for the purchase of the thermal imaging cameras, and they hoped to find out something soon. The FEMA grant would cover the purchase of new turnouts and the cameras. If the grant was not approved, the Board still has the option of purchasing the units for the Department. M. DOLPH welcomed A. DEVRIES to the Board. He thanked B. HIlVIES for the preparation of the new engine specifications. He encouraged those responsible to distribute the Agenda along with the Minutes a week ahead of the scheduled meetings. He also asked if it was possible to post the action items of the meetings on the Department website for the public to view. G. SPALINGER. None. MEETING SCHEDULE: A tentative meeting schedule was distributed, with meetings to be held on June 20, July 18, and August 15, 2006. The next meeting was scheduled to be held on 31 May 2006. ADJOURNMENT: It was MOVED, M. DOLPH, and SECONDED, G. SPALINGER to adjourn the meeting. The motion PASSED unanimously and the meeting adjourned at 10:15 p.m. SUBMITTED BY: ~.- Je s ca ley, S cretary K Engineering /Facilities Department Date: APPROVED BY: Scott Arndt, Chair Fire Protection Area No. 1 Board Date: 7 r ~~' ~~~